Characteristics of the civil registration and vital event to be registered

1
Characteristics of the civil registration and
vital event to be registered
2
Presentation parts

• Two parts
• Essential features of a functioning civil
  registration system
• Vital events to be registered

3
Essential features functioning civil
registration

• Essential characteristics of civil registration
• - Universality
• Registering all events
• For all areas and subdivision
• For population temporarily abroad
• - Continuity
• Constant recording not limited by time
• - Permanence
• Existence of a stable administration
• - Compulsory nature
• Compliance, enforcement, penalties - incentives

4
Essential features functioning civil
registration

• Necessary features (components)
• Law
• Civil administration infrastructure
• Population participation
• Service to the public
• Ensuring confidentiality
• Checks and balances

5
Essential features Law

• Provisions on
• Definitions of events
• Civil registration infrastructure
• Uniformity
• Confidentiality
• Develop guidelines
• Overseeing
• Sphere of competence
• Events to nationals

6
Essential features Law

• Provisions on
• Registers of births, deaths, marriages and
  divorces
• Amendment of records and proof of registration
• Statistical reports
• Inspection and penalties
• Funding

7
Essential features Law

• Re-visiting the law
• Initiating ad-hoc committee consisting of
• Major users
• Law practices
• Statistics
• Public health
• Electoral administration
• Education and planning
• Public at large
• Producers
• Registrars
• Goal
• Assess the suitability of current provisions
• Meeting the needs of public, use of contemporary
  technologies

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Essential features Civil administration
infrastructure

• Centralized system
• Central agency
• Directing
• Coordinating
• Monitoring
• Administrative and technical direction
• Inter-governmental coordination
• Decentralized system
• Major civil division level
• Harmonization
• Uniformity

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Essential features Civil administration
infrastructure

• Local registrar
• Crucial component of the system
• Full time employment
• Civil servant
• Legal knowledge
• Responsibilities
• Recording registrable events
• Compliance with the law
• Checks accuracy of data
• Preservation and custody of records
• Interaction with the public
• Statistical reports
• Certified copies
• Maintain confidentiality

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Essential features Civil administration
infrastructure

• Local registrar support
• Registrar handbook
• Mini-handbooks for specific topics
• Newsletters
• Training
• National associations
• Local registrar support
• Oversight

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Essential features Population participation

• Another crucial link
• Necessity of documents
• Mandatory reporting and enforcement
• Public campaigns
• Midwives, pamphlets in hospitals
• Village meetings
• Schools
• Local registrar
• Letter of congratulations
• Letter of condolences
• Incentives

12
Essential features Service to public

• Diversified services
• Keeping the records
• Issuing certified copies
• Facilitating access
• Research, scholars
• List of favorite (most frequent) names
• Apply new technologies

13
Essential features Ensuring confidentiality

• A must
• Ensuring non-disclosure of information
• Procedures
• Physical protection
• Backup protection
• Time lag for releasing the records
• Defining the authorized persons

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Essential features Ensuring confidentiality

• Continuous
• As part of regular civil administration
  procedures
• Inspectors
• Overseers
• Public complaint mechanisms
• Quality control (in detail elaborated tomorrow,
  pls. see agenda)

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Essential features Vital events

• Live birth
• Extraction or expulsion
• Product of conception
• Breathes or shows evidence of life
• Duration of pregnancy irrelevant
• Foetal death
• Death prior to the complete expulsion
• early foetal deaths less than 20 weeks
• intermediate foetal deaths 20 28 weeks
• late foetal deaths 28 weeks or more

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Essential features Vital events

• Death
• Permanent disappearance of life
• Marriage
• Act, ceremony, process
• Legal relationship
• Civil, religious or other
• Divorce
• Final dissolution of a marriage
• Annulment
• Invalidation or voiding of a marriage
• Never been married to each other

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Essential features Vital events

• Judicial separation
• Disunion of married couple
• Adoption
• Legal and voluntary taking and treating a child
  as ones one
• Legitimation
• Formally investing a person with the status on
  child born in wedlock
• Recognition
• Legal acknowledgment of the maternity and
  paternity of the child

18
Essential features Vital events

• United Nations puts a high priority on developing
  systems to register
• Live Birth
• Foetal death
• Death
• Marriage
• Divorce

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Essential features Summary

• International standards and guidelines
• National circumstances
• One of workshop goals assessing the
  implementation in ESCWA region
• Formulate a plan to improve
• Establish milestones