Work Study

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Welcome!
The 2005-2006 Work-Study Orientation. Use page
down or mouse click to progress through the
program. Thank you
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Work-Study Orientation

• Financial Aid Office contacts
• Tom Valles or Tina Horne-Gomez at 885-6312
• Email finaid_at_uidaho.edu
• Human Resources Dixie Kearney 885-3609

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First Things First

• All students at this point should have accepted
  their Work-Study Award.
• All students need to submit a Work-Study
  Preference sheet.
• From the Work-Study Preference sheet, we place
  you in a job and produce a Referral Form that we
  have here for you today.
• What to do with the Referral form
• Other requirements will be covered.

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Work History

• You are starting your work history.
• A good reference is a good mark on your resume.
• Be responsible, be sure to communicate with your
  supervisor.
• You can be withdrawn from the Work- Study program.

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Your Award

• Your Work-Study is a set amount
• You may not earn over the total awarded.
• Work-Study is typically for the fall and spring
• (no summer Work-Study available).
• You may earn more one semester than the other.
• Single semester awards are half the annual
  amount.
• Keep track of your total earnings.
• Plan ahead for 9 months.

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Pay Rates

• Pay rates are submitted by your supervisor.
• Rates are based on skills and experience.
• Comparable to IH rates-subject to approval.
• It is not based on the number of hours you have
  to work.
• Calculating hours per week
• Award pay rate 32 weeks Hours per week
• 1500 6.00 hr 32 weeks 7.81 Hours per week
• This example would approximately be 93.72 a pay
  period

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Work Study Job Referral

• The Department you are assigned to is listed at
  the top.
• Your total award amount is to the right and down
  from your name.

Work Study Job Referral
Take this form to _________
Your name and ID
Award
Supervisor Signature Your Address
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Work Schedule

• Discuss the job - is this the job for you?
• Set up a schedule with the supervisor.
• Show up when scheduled and be ready to work!
• Inform supervisor if unable to come in to work or
  are sick.
• Yes, you can get fired!
• You are only paid for the hours you work.
• There is no vacation or holiday pay or overtime
  with Work- Study.

• See the supervisor listed at the top of the
  Referral Sheet.
• They will refer you to the supervisor for your
  position.
• Meet with you supervisor soon.
• If you cant find the supervisor, leave a note or
  check with the secretary.

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Job Changes

• You may change jobs if the first one does not
  work out.
• Go back to the supervisor for other choices.
• See the Financial Aid Office for job listings.
• Listings will be limited.
• Carefully consider which job will work best for
  you.
• Fill out a Job Change Form
• Pick up a new Referral in two working days at
  FAO.

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WS and your Taxes

• Work-Study is taxable income.
• A W2 will be available the 3rd week in January.
  You can pick up your W2 at the Student Accounts
  Cashiers window. These are NOT mailed to
  students.
• You should include Work-Study earnings on your
  tax return and on your FAFSA form.
• Save your receipts from fees, books and supplies
  -you may be able to deduct these.
• All grant/scholarship aid in excess of expenses
  paid is taxable income.
• Check with a tax consultant or the IRS for
  details about the Hope Scholarship and other
  possible education-related provisions.

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Be sure to re-apply in January!

• File your FAFSA yearly
• The priority deadline is February 15 each year.
• If you miss the deadline, no WS will be awarded
  (as well as other campus based aid.)

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Human Resources and Payroll

• What is required before I start work?
• What is acceptable ID?
• What is a Work Authorization card?
• Filling out the I-9

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After this session you need

• Work Authorization
• Required to work on campus
• To get it you must complete an I-9 Form, W-4
  Form, and Child Labor Form (if under 18)
• Your referral papers will have a color coded note
  attached telling you what to do to get work
  authorization.

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What is the colored slip for?

• Gold- You are authorized to begin work!
• Blue- Your Work Authorization has expired. You
  must recertify BEFORE you begin working.
• Purple- All new student workers that need to
  obtain a Work Authorization BEFORE beginning work.

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Packet of Forms

• Requires identification
• Will review Acceptable Identification
• If you forgot to bring ID today
• Use BLUE or BLACK ink only
• Work Authorization Card
• I-9
• W-4
• Direct Deposit Form

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Work Authorization Card

• UI STUDENT AND TEMPORARY EMPLOYMENT AUTHORIZATION
  CARD
• Full Name________________________________________
  _________ID No._______________________
• (Student ID or SS No.)
• Telephone Number__________________________
• Local Address__________________________________Ci
  ty/State__________________Zip_____________
• Are you 18 years of age or older? Yes_____
  No_____
• Are you a full-time student at the University of
  Idaho? Yes_____ No_____
• If no, are you working at least 5 months or
  longer,
• 20 hours or more per week? Yes_____ No_____
• NOTE Full-time12 credits/semester for
  undergraduate, 9 credits/semester for graduate
  students.
• I understand the University of Idahos Policies
  and Information of Interest to Students, which
  includes information about temporary employment
  status, nondiscrimination, sexual harassment, the
  drug-free policy, and campus security can be
  accessed on-line at www.uidaho.edu/security. I
  understand that I must contact my employing
  department to confirm or re-establish my
  employment eligibility.

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W-4 Form
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(No Transcript)
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(No Transcript)
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Direct Deposit Form

• UNIVERSITY OF IDAHO
• REQUEST TO DEPOSIT PAYROLL CHECK
• TO HUMAN RESOURCES
• I hereby grant authorization to deposit my
  payroll check directly to my checking or savings
  account. I understand that this will take effect
  with the next available biweekly pay period.
  This authorization will continue indefinitely
  until I give written notice to discontinue,
  change banks and/or accounts, no longer receive
  pay on a regular basis. I understand that Human
  Resources must have two weeks notice to make
  changes to my account.
• __________________________________
  _____________________________________
• Social Security Number
  Name (Printed)
• _______________________________
  __________________________________
• Day Time Phone Number
  E-Mail Address (Optional)
• Savings ________________ OR Checking
  ________________
• (Please check one)
• ______________________________________
  ______________________________
• Signature
  
  Date

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Your Department May Also Need.

• A child labor form if you are under 18.
• You to satisfactorily complete a criminal or
  driving background investigation prior to
  allowing you to work.
• You to complete application materials for their
  jobs so they can check references.

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The Payroll System

• Pick up your referral today and complete the
  packet of forms (Work Authorization card, I9, W2,
  Direct Deposit).
• See the delegate who will refer you to a
  supervisor.
• If the supervisor agrees to hire you-
• The Referral is signed by the supervisor and the
  delegate and returned to the Financial Aid
  Office.
• The timekeeper enters an EPAF online.
• The EPAF must pass through the approval process
  before the timekeeper can enter hours.
• You have your timesheet signed by the supervisor
  and turn it into the timekeeper of your
  department.
• The timekeeper enters the time at the end of each
  pay period and a check is available two weeks
  later.
• Never, never hold timesheets! Please turn them in
  when they are due.

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Department Deadline

• Be sure to check with the timekeeper and find out
  when the deadline is for turning in your hours.
• This will help make sure that you get paid for
  every pay period that you work.
• Missing the deadline may mean another 2 weeks
  before you get a pay check.

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Paycheck Information

• Run two weeks behind.
• Are issued bi-weekly.
• May not get your first paycheck until the first
  pay period in October.
• May do direct deposit but requires a new direct
  deposit form available from Human Resources.
• Give the Payroll Office a self -addressed stamped
  envelope to mail your last check.

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The Financial Aid Office

• See your Financial Aid Advisor if
• You are not returning Spring Semester.
• You have unusual circumstances that affect your
  finances.
• Youve used up your WS award and the years not
  over! Talk with your advisor to explore possible
  options.

• See the WS Coordinator if
• You have issues with your job that you have been
  unable to resolve with your supervisor.
• You are unable to earn all of your award and need
  to change jobs.

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Who is my Financial Aid Advisor?
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ADDRESS

• Keep us informed of your current address. You
  can update your address through the Banner web
  at http//max.csrv.uidaho.edu/
• Just click on the Personal Information/Address
  menu link
• Check your pay stub here too!

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Thank you!

• Have a great year!!