9.0 EMIS Release Highlights - PowerPoint PPT Presentation

1 / 75
About This Presentation
Title:

9.0 EMIS Release Highlights

Description:

Auto-save between tabs feature removed no longer compatible with Date effective records ... Allow the user to show/hide each list during processing ... – PowerPoint PPT presentation

Number of Views:85
Avg rating:3.0/5.0
Slides: 76
Provided by: debbie146
Category:

less

Transcript and Presenter's Notes

Title: 9.0 EMIS Release Highlights


1
9.0 EMIS Release Highlights
2
DASL 9.0
  • Many changes required in DASL as a result of the
    EMIS changes for FY09
  • Both EMIS and non-EMIS modules must be modified
    to accommodate the changes
  • Over 30 major areas in DASL were affected

3
DASL 9.0
  • Process change now requires changes to be
    recorded based on the date they occurred
  • Moving away from Snapshots for specific EMIS time
    periods, however, EMIS records must still exist
    which are time period specific
  • Effective start date and end dates on records
    will determine what records get reported for each
    reporting period

4
DASL 9.0
  • Not all processes could be completed for the 9.0
    release. Those processes that couldnt be
    completed are listed in the release notes.
  • All processes requiring a change will be made
    available as quickly as possible. Development
    team is committed to getting all changes
    implemented as quickly as possible.

5
Student Profile

6
DASL 9.0
  • Still waiting on some requirement clarifications
  • Not all requirements are completed in EMIS manual
  • ODE expects an updated manual to be released Mid
    August

7
DASL 9.0
  • ITCs educate your districts on what pages are
    available and what isnt. Pages that didnt make
    9.0 have been turned off in the application.

8
Edit Student Profile
9
DASL 9.0
  • Student profile tabs configured to capture EMIS
    data according to the record it is to be reported
    on
  • New tabs only available from 2008-2009 on. Last
    years profile shows old format
  • New FS, FD and FN tabs replace EMIS1, EMIS2 and
    EMIS 3 tabs
  • Student Membership tab removed

10
Edit Student Profile
  • New tab order
  • General
  • Additional Info
  • Custom
  • Private
  • FS Student Standing
  • FS Student Attendance
  • FD Attributes Effective Date
  • FN Attributes No Date
  • Transportation

11
Edit Student Profile
  • Auto-save between tabs feature removed no
    longer compatible with Date effective records
  • No longer a LIVE record
  • FN EMIS Time period records will be created
    specifically for each time period

12
Student Profile General Tab
13
General Tab
  • For FY09 and beyond, the following screen changes
    have been made to the Student Profile General
    tab to support the new EMIS reporting structure
  • Grade and Grade next Year co-exist independently
    of each other on the FD and FN records. Changes
    on General do not affect EMIS tabs.
  • Native Language (previously on the Additional
    tab) and Birthplace City (previously on the
    Private tab) moved to the General tab - all
    Student Demographic fields are in one place.

14
Student Profile Additional Tab
15
Additional Info Tab
  • For FY09 and beyond, the following screen changes
    have been made to the Student Profile
    Additional tab to support the new EMIS reporting
    structure
  • Native Language (previously on the Additional
    tab) has been moved to the General tab

16
Student Profile Private Tab
17
Private Tab
  • For FY09 and beyond, the following screen
    changes have been made to the Student Profile
    Private tab to support the new EMIS reporting
    structure
  • Birthplace City (previously on the Private tab)
    has been moved to the General tab
  • State Student ID and Admission Reason have been
    removed from the Private tab and will now be
    maintained on the FS-Student Standing tab.
  • Disability Condition has also been removed from
    the Private tab and will now be maintained on the
    FD-Student Attributes-Date Effective tab.
  • Free Reduced Lunch Status has been removed from
    the Private tab and will now be maintained on the
    FD-Attributes-Effective Date tab.

18
FS Student Standing Record
  • Date effective record capturing change events for
    data related to the student.
  • Must know the difference between CHANGE and
    CORRECTION!!!!!!!

19
Change vs Correction
  • Change!!!!!
  • Means a change to the value of the element for
    the student
  • Correction!!!!
  • Means correcting a value on an existing value
    because it is wrong not because it has changed

20
FS Student Standing Tab
  • This tab is used to view and enter the data
    describing the standing of a student within the
    district reporting that student. It also permits
    the entry of data describing situations in which
    the reporting district receives a student from
    another district and/or in which the reporting
    district sends a student to another district.
  • The tasks that can be performed on this tab are
  • View the Student Standing History and individual
    record details
  • Add a new Student Standing record
  • Correct a previously entered Student Standing
    record
  • Adjust the effective start of a previously
    entered Student Standing record
  • Delete a Student Standing record

21
FS Student Standing
  • The new EMIS Situation table selection and EMIS
    situation wizard will assist the user in coding
    the following fields
  • District Relationship
  • How Received
  • How Received IRN
  • Sent Reason
  • Sent To IRN
  • Tuition Type
  • Percent of Time

22
FS Student Standing
  • Smart Logic built into the page to perform checks
    on field values based on selected EMIS situation
  • Guides the user in coding the student correctly
    the first time

23
Student Profile FS Student Standing
24
FS Student Standing
  • By default, only current fiscal year records will
    be displayed
  • History list sorted descending by effective start
    date
  • When detail record is displayed, corresponding
    history record will be highlighted
  • First student standing record in a school year
    cannot be deleted

25
Create new FS record
  • User clicks on New Student Standing Button
  • System displays fields in the detail area filled
    with values from the most recent record with
    exception of effective start date
  • User modifies fields and enters new effective
    start date
  • User clicks save

26
Modify an existing FS record
  • User clicks the Edit icon on the appropriate
    row in the history list
  • System displays the data from the selected record
    in the detail area
  • User modifies the appropriate fields and clicks
    save
  • System validates the data, updates database and
    shows success message.

27
Delete a Student Standing Record
  • User clicks the Delete icon on a row in the
    history list
  • System prompts the user to confirm the delete
  • User clicks OK
  • System deletes the record in the database and
    shows a successful update message

28
FS Student Standing
  • SSID displays if user has extra permissions
  • Hover help text over fields in history grid

29
FS Student Standing History Records
  • Padlock Icon indicates record cannot be deleted

30
FS Student Attendance Tab
  • The tasks that can be performed on this tab are
  • View the Count Week and School Year
    attendance/absence totals
  • Modify the Count Week and School Year
    attendance/absence totals
  • A user cannot add new FS records on this tab.
    New FS records can only be added on the
    FS-Student Standing tab.

31
Student Profile FS Attendance
32
FD Student Attributes Date Effective
  • The tasks that can be performed on this tab are
  • View the Student Attributes-Effective Date
    History and individual record details
  • Add a new Student Attributes-Effective Date
    record
  • Correct a previously entered Student
    Attributes-Effective Date record
  • Adjust the effective start date of a previously
    entered Student Attributes-Effective Date record
  • Delete a Student Attributes-Effective Date record

33
Student Profile FD Attributes Effective Date
34
FN Student No Date Records
  • The tasks that can be performed on this tab are
  • View/edit the current period or prior reporting
    period records

35
Student Profile FN Attributes No Date
36
Student Registration Wizard
  • Student registration Wizard was modified with the
    following changes
  • Removed obsolete EMIS fields
  • Added new EMIS fields to capture new EMIS field
    values
  • Create new FS, FN and FD records with proper
    effective start dates where applicable

37
Student Registration Wizard
  • Must now identify three specific situations when
    registering a student
  • 1. The student is new to the district, or is
    re-enrolling after previously withdrawing from
    the district. This situation requires the EMIS
    data to be update to reflect that the student is
    now enrolled in the district.

38
Student Registration Wizard
  • 2. The student is currently registered in the
    district at another building and this
    registration will change primary building/EMIS
    attending building. This situation requires the
    EMIS data to be updated to reflect that the
    students EMIS attending building has changed.

39
Student Registration Wizard
  • 3. The student is currently registered in the
    district at another building and this
    registration will not change the primary
    building/EMIS attending building. EMIS data does
    not have to be updated in this situation.

40
Student Registration Wizard
  • Matching logic was changed so that when a strict
    or non-strict match is found for the student in
    another building, the user will be asked to
    indicate whether this is or is not a change of
    the students primary building/EMIS attending
    building

41
Student Registration Wizard
42
Registration Defaults
  • New defaults
  • District Relationship
  • District of Residence
  • How Received
  • How Received IRN
  • Percent of Time
  • Attending Building IRN
  • Assigned Building IRN
  • Sent to Reason 1
  • Sent to IRN 1
  • Sent to Percent of Time 1
  • Sent to Reason 2
  • Sent to IRN 2
  • Sent to Percent of Time 2

43
Registration Defaults
44
Registration Defaults
  • Set up defaults at the district and building
    Level
  • Will be used by bulk student transfer to
    determine values when enrolling students in bulk
  • Saves the user time when registering students

45
Student Withdraw
  • Student withdrawal process updates latest FS
    record with effective end date and withdraw code
    on district withdrawals
  • Sets effective end date on FD rrecord
  • Deletes any FS or FD records in the current year
    with an effective start date after the withdrawal
    date
  • Updates Grade Level Next Year on FN record
    effective as of the withdraw date

46
Student Withdraw
  • Deletes future year FS, FD and FN records if
    admission date equals current admission date
  • Building withdrawal leaves current open date
    records alone until student is admitted into new
    building within the district

47
Edit Admission History
  • For FY09 and beyond
  • Whack the student functionality will delete FS,
    FD and FN records only when
  • Students admission date on current FS record is
    in current fiscal year
  • EMIS attending building IRN on the record is the
    same as school in context
  • Only current fiscal year FS, FD and FN records
    are deleted.

48
EMIS Situations
  • Review EMIS Situations handout
  • Changes in the elements updated and verified for
    each situation
  • Conversion process will convert as many field
    values as possible
  • Manual cleanup will be necessary for some
    Situations
  • (refer to EMIS Situation Conversion Cleanup
    handout)
  • Cleanup of EMIS situations not used

49
Student EMIS Situations
  • EMIS situations modified to populate new EMIS
    fields
  • District of Residence
  • District relationship
  • FTE
  • How Received
  • How Received IRN
  • Sent to Reason
  • Sent to IRN
  • Tuition Type

50
EMIS Situations
  • Smart logic still in place for on-screen coding
    checks

51
Student Transfer
  • View Pending Students
  • Split the list of transferring students into a
    building transfer list and a district transfer
    list
  • Allow the user to show/hide each list during
    processing
  • Different functionality is needed depending on
    whether the transfer is from a building in the
    district or outside district

52
View Pending Students
53
Bulk Enroll District Transfer Students
  • Screen will be dependent on district/building
    defaults existing
  • If no defaults exist, you cannot proceed with
    the transfer

54
Bulk Enroll Pending Students
  • Screen will contain new prompts to capture EMIS
    situation, admission reason
  • EMIS situation validation will be applied based
    on selection
  • New date effective records will be created upon
    completing of the process

55
Student Promotion
  • Student Bulk Enrollment process
  • Will create a new FS record for new school year
    effective date July 1
  • Create new FD record for the new school year
    Effective date July 1
  • New FN record created for the new school year
  • No more LIVE EMIS record will allow staff to
    start updating EMIS information before current
    year is snapshotted

56
Advanced Search
  • Replaced some of the previous EMIS fields which
    are no longer used
  • Additional fields to search by effective date for
    records
  • New dropdown for reporting period
  • How received IRN search
  • Sent to IRN search
  • Fields from date effective records adjusted for
    search

57
Advanced Search
58
Advanced Search
59
Student Profile Bulk Update
  • Not all current fields may be available for mass
    updating because of effective dates
  • Create new FS record with the effective date
    entered by the user
  • Create new FD record with the effective date
    entered by the user
  • FN record fields are changed when the FN record
    for the entered reporting period is selected

60
Edit Student Memberships
  • Edit student memberships updated to allow Adding
    of new membership records for students

61
EMIS Student Program Records
62
Membership Maintenance
  • New prompt added to membership maintenance to
    require effective start and end dates

63
MEMBEMIS Changes
  • Start and end effective dates will be reported on
    student programs when applicable
  • EMIS reporting period on membership definitions
    at ITC level will give MEMBEMIS control over
    which membership codes are reported for a
    specific reporting period

64
Maintain EMIS Subject Codes
  • Added ability to update core subject area to
    subject codes Maintenance

65
Courses EMIS Tab
  • The following new fields were added to the EMIS
    tab
  • CTE College Credit
  • Curriculum
  • Delivery Method
  • Educational Option
  • Student Population
  • Highly Qualified Teacher IRN

66
Courses
67
CRSE Course Report
  • For FY09 and beyond, the following fields have
    been added as options to print on the CRSE report
    in the Fields to Display list.
  • Course Start Date
  • Course End Date
  • CTE College Credit
  • Curriculum
  • Delivery Method
  • Educational Option
  • Student Population
  • Highly Qualified Teacher IRN

68
Student Subject Record Subject Records by Class
Maintenance
  • Effective Start and End dates added to page

69
ATTUPDEMIS
  • Updated to calculate attendance based on
    effective start and end dates on existing records
    for students
  • Will update all EMIS attendance fields
  • October count week elements
  • February Count week elements
  • Year End elements

70
UNCLEMIS (not in 9.0)
  • UNCLEMIS error validations updated to validate
    new EMIS field values in EMIS situations
  • Additional checks added for students with
    disability condition 11
  • Error messages modified to make more sense
  • Additional checks to make sure date effective
    records are in sync.

71
Special Ed Event Records
  • Special Ed event records updated for the addition
    of new elements
  • Updated code table for additional codes for FY09
  • New checks added to the special education
    verification process to point out issues with
    existing records or point out missing records

72
Staff Class Master Record Updates
  • Staff Class Master records updated for new fields
  • Course Start Date
  • Course End Date
  • CTE College Credit
  • Curriculum
  • Delivery Method
  • Educational Option
  • Student Population
  • Highly Qualified Teacher IRN
  • Effective start and end dates based on course
    term assigned to the course section

73
Student Staff Classroom
74
Additional 9.0 Changes
  • Reports containing EMIS elements such as grade
    level, gender, birthdate, ethnicity adjusted to
    collect the information from the new records
  • Imports Exports modified to retrieve those
    elements stored on the EMIS records for the
    proper time period

75
9.0 Release Highlights
  • Comments Questions
Write a Comment
User Comments (0)
About PowerShow.com