Email Migration Overview

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E-mail Migration Overview

• Getting from GroupWise to Exchange

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Course Content
This Presentation will demonstrate how to use
Microsoft Outlook 2003, managing email and
appointments, creating meeting requests, flagging
items for follow-up and printing. You will also
learn how to assign users permissions for others
to access your schedule. View the Outlook Window.

• Project Overview
• Things You Should Know
• Email
• Quotas
• Calendar
• Sharing
• Contacts Distribution Lists
• Tasks
• Notes

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Migration Overview

• GroupWise account is not deleted during
  migration instead the data is copied to Exchange
• Trying to match users who share calendars, e-mail
• Survey response can provide important
  pre-migration instructions
• If you havent registered your account, please go
  to http//netid.musc.edu. This will help you set
  a secure, single password for your MNA (e.g.,
  myRecords), LYNX, WebApps, and Exchange account.

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Terminology

• Exchange is the name of the system
• Outlook is the name of the Windows client
• Entourage is the Macintosh client
• OWA is the web-based interface
• This session is an overview of the Outlook
  client. Information on the Macintosh and the
  web-based interface are available at the
  Information Services web site, http//www.musc.edu
  /infoservices/exchange

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Things You Should Know

• What does not migrate
• Proxy, such as people who share your calendar
• Rules, such as allowing blocked addresses, mail
  routing rules, vacation rules
• You cannot personalize meeting reminders with
  Outlook 2003
• Address List
• The default address book is the Global Address
  List, not your personal contacts (you can change
  for the client)
• When using address list, you have you have to
  click Advanced -gt Find to search by user ID
  (alias)
• No WebApps option but you have OWA or can set up
  your home computer to connect to Exchange system
• Quotas will be different

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Using Outlook 2003

• When you log in, remember to use
  clinlan/userID (for example,
  clinlan/williace). Your password is your NetID
  password.
• When in doubt,
• Right-click on the item
• Select Tools off of the top menu
• Major differences
• Use not , to separate addresses
• If someone else is logged into a LYNX
  workstation, you cannot use Outlook to get your
  mail. You will get the logged-in users mail
  instead.

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Email

• Create and Send a Message
• Open a Message
• Reply to or Forward a Message
• Print a Message
• Delete a Message
• Format a Message
• Spell/Grammar Check
• Attachments
• Flag a Message
• Create a Folder
• Move a Message to a Folder
• Proxy
• Quota

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Quotas

• Time
• 183 days to start, down to 90 after retiring
  IMAP. Applied to Inbox and Sent Items folders
• Items will roll into Deleted Items and stay there
  for 14 days
• If you need to keep mail within the system longer
  than 183 days, create subfolders
• Size
• Entire mailbox cannot be more than 200MB
• Individual message cannot be larger than 20MB
• Archiving
• User creates a Personal STorage file (.pst)
• IS wants them stored on archive1 server

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Calendar

• Create and Update an Appointment/Event
• Assign a Category to an Appointment
• Schedule Meetings
• Schedule Resources
• Reply to a Meeting Request
• Propose a New Meeting Time
• Track Meeting Responses
• Print the Calendar

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Sharing Mail, Calendars, Lists, etc.

• GroupWise options were simple read and write
• Exchange options -gt
• You can personalize rights

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Contacts

• Add a Contact
• Edit/Delete a Contact
• Sort/Find a Contact
• Generate a Map for a Contact
• Print Contacts

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Distribution Lists

• Three ways to make and share lists
• IS creates a server-side distribution list and
  you modify membership
• You create a personal distribution list
• Use majordomo, especially if the address will be
  used by people not at MUSC

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Tasks

• Create a Task
• Edit a Task
• Update a Task

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Training Resources

• For the links below, go to
• https//wwwdev.musc.edu/infoservices/exchange
• Web Access Quick Reference Guide
• GroupWise to Outlook Comparison (Common Tasks)
• GroupWise to Outlook Proxy
• GroupWise to Outlook WebAccess Comparison
• Training Classroom Schedule
• Online Tutorials