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Spring 2006 MEAP High School Test Administration

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Title: Spring 2006 MEAP High School Test Administration


1
Spring 2006 MEAP High School Test Administration
  • Monday, February 27, 2006

2
Michael Radke
  • Supervisor,
  • Michigan Educational Assessment Program
  • Welcome

3
Office of Educational Assessment and
Accountability
  • Michigan Educational Assessment Program MEAP
  • Michigan Merit Examination MME
  • Assessment for Students with Disabilities
    MI-Access
  • English Language Proficiency Assessment ELPA
  • Accountability AYP and EdYES!

4
MEAP Grades 3-8 Fall 2005
  • PDF copies of most reports are available on
    Secure Website
  • Paper copies are being shipped this week
  • These are not for public release yet
  • Public release is being scheduled Schools will
    have a few days notice
  • Grade 9 social studies will be released with Fall
    High School

5
MEAP Fall 2005 High School Retest
  • Results schedule
  • Class Roster Available March 2nd
  • Other reports soon thereafter

6
Michigan Merit Examination
  • Pilot ongoing with 2006 spring HS MEAP
  • MME schedule for spring 2007
  • March 13 (ACT Writing)
  • March 14 (WorkKeys)
  • Michigan developed components March 15 to 21,
    2007
  • Make up tests March 27, 28, and March 1-7

7
MI-Access Assessment for Students with
Disabilities
  • Fall 2005 grades 3-8 results Available on the
    secure website,
  • Not for public release yet
  • Public release occurs at the same time as MEAP
  • Development of assessments
  • Science 5th, 8th and High School
  • Mathematics and ELA for Participation and
    Supported Independence groups

8
English Language Proficiency Assessment ELPA
  • Testing dates April 3 to 28, 2006
  • Regional meetings
  • Dearborn 2/24/06
  • MacComb 3/7/06
  • Grand Rapids 3/9/06
  • Standard setting June 19 to 21

9
Accountability
  • Spring assessment data available early June
  • 2005-6 high school AYP is based on class of 2007
    best scores thru 11th grade
  • Appeals Mid June to early July
  • Resolved by early August followed by public
    release
  • 2006-7 high school AYP to be based on MME scores
    of spring 2007
  • EdYES! accountability based on class of 2006 best
    scores thru 12th grade

10
Upcoming Events
  • March 2, 2006 ELPA Video Briefing
  • March 6, 2006 MME Accommodations Video Briefing
  • April 27, 2006 MME Plans for 2006-7 Video
    Briefing

11
Comments and Suggestions
  • Mike Radke
  • RadkeM_at_mi.gov
  • (517) 241-0206

Michigan Department of Education 608 W. Allegan
St. P.O. Box 30008 Lansing, MI 48909
12
Questions during the video conference…
  • Email answers_at_resa.net
  • FAX 734-334-1857

13
Jim Griffiths
  • Manager,
  • Test Administration and Reporting
  • Spring Test Administration

14
Spring 2006 MEAP Test Cycles
15
Receipt of Materials
  • Check in materials ASAP
  • Additional materials request online
  • Multiple forms of assessments field test
  • Form 1 Use for accommodated versions of the test

16
Who tests?
  • Every grade 11 student who has not tested
    previously must test
  • Grade 10 students seeking dual enrollment
    eligibility (parent letter required)
  • Students graduating this year and not previously
    tested (including alternative and adult
    education)
  • Any student previously tested may test

17
Test Administration
  • Spring Test Administration Manual
  • Keep test booklets and answer documents secure
  • Test monitoring to avoid potential problems
  • Improper use of highlighters and pens
  • Importance of sticking to the script

18
Test Administration
  • No additional sheets
  • No copying or retaining of student answer folders
  • Use of MEAP scores for other purposes
  • Less than Full Academic Year
  • Scheduling sufficient time for a complete session
  • Ungraded students

19
Testing Practices
  • Irregularities
  • Prevention
  • No debriefing of teachers and students
  • No person other than testing students may be
    allowed to take or review the tests
  • No copying of answer folders or test booklets
  • Use of unethical practice bubble

20
Testing Practices
  • Administrative Errors/Unethical Practices
  • Self - Reporting
  • Districts responsible for direct costs of
    providing and scoring emergency tests

21
Report Codes
  • Not Tested Absent
  • Home Schooled
  • Q How are parent exemptions handled? A There
    are none.

22
Return of Materials
  • Organization
  • Returning blank or nearly blank answer folders
    how are they scored?
  • Ship all materials on time

23
Communicating with MEAP
  • Email MEAP_at_michigan.gov
  • Telephone
  • 877-560-8378 toll-free
  • 517-335-1186 local
  • Scoring Services
  • 877-683-6883 toll-free
  • Listserv and Coordinator Database

24
Questions during the video conference…
  • Email answers_at_resa.net
  • FAX 734-334-1857

25
David Judd
  • Senior Project Business Manager,
  • Office of Educational Assessment and
    Accountability
  • OEAA Secure Site is Ready for Spring 2006

26
Student Roster
  • After signing in to the secure site, click on
    Student Roster from the menu at the left.

27
Student Roster - Continued
After selecting ISD, district, school and test
cycle, you have an option to view or download the
student roster.
28
Tested Roster
Click on the Tested Roster link, on the left side
of the web-page.
29
Tested Roster - Continued
The following page will appear
Select ISD, District, School and Test Cycle from
the drop downs. Then click the Search button.
You can filter by many different demographic
fields.
30
Tested Roster - Continued
Verify that all students who tested are accounted
for. Look for duplicate students, students who
tested at other schools, and missing students.
31
Tested Roster - Continued
  • For duplicate students, you may enter a Combine
    request
  • For students who did not test at your school, you
    may enter a Move Student request
  • For missing students, you may enter a Missing
    Student request
  • For missing tests, you may enter a Missing Test
    request

32
Student Demographic Changes
Making changes to Student Demographics. You can
update student demographics through the Tested
Roster page by simply clicking on the students
name in blue. This will take you to the
students demographic page.
33
Roster Issues
Roster Issues You can view the status and outcome
of your request on the Roster Issues page. Click
on the Roster Issues from the menu at the left of
the page.
34
Roster Issues - Continued
To generate a list of issues that were
submitted for your school (district) to the MEAP
office from the tested roster, select the Test
Cycle, your ISD, District and School. Then click
the Search button.
35
Barcode Labels
Barcode Labels You should print barcode labels
for all students that did not come
pre-identified. Click Barcode Labels from the
menu on the left on the web page.
You should then see this
36
Barcode Labels - Continued
To generate a list of all the students assigned
to the given test cycle, select from the drop
down menus the ISD, District, School, Grade and
Test cycle. Then click the Search button.
Above the list of student names, you have the
option to select the number of labels that you
want to print for the selected students and also
the starting position on the labels.
37
Barcode Labels - Continued
When you have selected the students and are ready
to print, click the Submit button. Adobe Acrobat
will open a new window and display an image of
your labels. If everything looks correct,
click on the printer icon, which normally is
located near the top left corner of the window.
38
Barcode Labels - Continued
On the Printer Dialog window that appears next,
ensure the shrink oversized pages or fit to page
(depending on your version of Adobe) option is
NOT checked. If you have an auto-rotate and
center pages option, please make sure that is
checked.
Click on OK to print.
39
Mass Demographics Update
Mass Demographics Update You can use the Mass
Demographic Update function during the
pre-identification process, during testing, or
after testing through the end of the Tested
Roster period. Click on the Mass Demo Updates to
the left on the web page.
40
Mass Demographics Update Contd
To generate a list of all the students assigned
to a given test cycle select your ISD, District,
School and the Test Cycle from the drop downs.
Then click the Search button.
41
Mass Demographics Update Contd
Use the Update Fields section to indicate what
demographic data you wish to change for the
selected group of students.
42
SRSD Copy
Select source and destination fields then click
Search. Select those students to copy (all or a
selected subgroup). Click the Submit button and
the students are added to the destination test
cycle, grade and school.
43
PreId Mass Updates
Select the desired ISD, District, School, Test
Cycle and Grade to be updated, then click Search.
44
PreId Mass Updates Contd
Select all or a sub-group of students and use any
combination of Update Fields, then click Save.
45
PreId Mass Updates Contd
In this example, three students were Unassigned
and their Science and Reading and Writing pre-id
flags were set to NO.
46
Jim Griffiths
  • Manager, Test Administration and Reporting
  • MEAP Assessment Accommodations

47
Assessment Accommodations
  • Students with an IEP and Section 504 Students
  • Accommodated Versions
  • Special Handling
  • Rapid Onset of a Medical Disability

48
Whats New
  • SBE Approved Assessment Accommodation Summary
    Table
  • IEP
  • Section 504
  • ELL
  • Coordinator Handbook
  • Admin Manual

49
MEAP with Assessment Accommodations
  • Special education students and Section 504
    students
  • ONLY the IEP Team or 504 Plan team can determine
    accommodations

50
MEAP with Assessment Accommodations
  • MEAP Documents
  • Test Admin. Manual
  • Coordinator Handbook
  • www.michigan.gov/meap

51
Standard Accommodations
  • Do NOT change the construct being assessed
  • Scores DO count towards NCLB participation rate
    and AYP

52
Nonstandard Assessment Accommodations
  • DO change the construct being assessed
  • Scores are NOT eligible for the Merit Award

53
Nonstandard Assessment Accommodations
  • Result in an invalid score and the student will
    count as NOT PARTICIPATING.

54
State Provided Assessment Accommodations
  • All Form 1
  • Braille
  • Assessment Administrator Booklets for Braille
  • EnLarged Print

55
State Provided Assessment Accommodations
  • CDs or Audio tapes
  • MUST be administered individually!!
  • Ordering information Online

56
English Language Arts
57
Other Content Areas
58
Scribes, Tape Recorders, and Braille Writers
  • A school staff member MUST transcribe into answer
    folder
  • Spelling, punctuation, indentation and so forth
    MUST be transcribed EXACTLY

59
Word Processors
  • Spell check, grammar check, dictionary, and
    thesaurus MUST be deactivated
  • Do NOT need to be transcribed

60
Additional Paper
  • Assessment accommodation
  • Large handwriting
  • Equivalent of the space provided in the student
    answer document

61
Returning Word Processed Documents and Additional
Paper
  • EACH page MUST have
  • Student name
  • Birth date
  • Students State UIC
  • District name and code
  • School name and code
  • Assessment window
  • Grade
  • Content area

62
Returning Word Processed Documents and Additional
Paper
  • Insert in completed student answer folder
  • Do NOT staple, tape, paper clip, or glue to
    answer folder
  • Envelope with orange SPECIAL HANDLING AND/WORD
    PROCESSED DOCUMENTS
  • Put on top of materials in 1 of X box of answer
    folders being returned

63
Rapid Onset of Medical Disability
  • Such as
  • Broken arm
  • Undergone surgery and is homebound
  • Document in students file
  • Disability
  • Accommodation provided
  • Bubble in Standard accommodation

64
Contact for SWD Accommodations
  • Peggy Dutcher Coordinator,
    State Assessment
    for Students with Disabilities Program
  • Dutcherp_at_mi.gov
  • (517) 241-4416

65
Contacts for ELL Accommodations
  • Mazin Heiderson
  • HeidersonM_at_mi.gov
  • (517) 373-6066

Marilyn Roberts RobertsM_at_mi.gov (517) 335-0567
Michigan Department of Education 608 W. Allegan
St. P.O. Box 30008 Lansing, MI 48909
66
Assessment Materials
  • Receipt of Materials
  • Additional Orders
  • Return of Materials

67
Assessment Processing
  • Pearson Educational Measurement is the Assessment
    Administration contractor for OEAA
  • Formerly known as NCSMEAP contractor throughout
    the 90s and into 2002
  • 2005-06 is the first OEAA assessment year under
    the new contract

68
Assessment Processing
  • Prior to testing
  • Additional Orders Online
  • Staff preparation
  • Shipment Tracking Online
  • After testing
  • Preparing materials
  • Returning materials

69
Prior To Testing...Receive Material
  • Receive and Inventory Answer Folders and
    Assessment Bookletsdue in district two weeks
    prior to testing
  • Extensive Field Testing requires each school to
    have a different formno mixing and matching
  • Overages sent 7 to the schools
  • Assessment Booklets are SECURE!

70
Prior To Testing...Additional Orders
  • If your school needs more materials, do not
    request them from another school (different
    forms)request them from Pearson.
  • Accommodated Versions (All are Form 1)
  • Braille Enlarged Print English Audio
    Videotapes for ELL students (Spanish, Arabic, and
    English)
  • Place Order Early

71
Prior To Testing...Staff Preparation
  • Assign unique numbers within school for each
    teacher to use on Teacher/ Class header.
  • Review instructions from Manuals and Handbooks
  • Emphasize Security and Ethical Practices
  • Emphasize importance of gridding any information
    consistently

72
During Testing…
  • Use 2 pencil
  • Grid the correct form on the Answer Folder
  • Avoid the use of slipsheetsuse pre-ID labels
    when possible

73
During Testing…contd
  • If you use slipsheets
  • Be certain to apply the label to the Answer
    Folder
  • Be certain to fill it out completely
  • Be certain to fill multiple forms out
    consistently
  • Have students write their names in their own
    handwriting on their Answer Folders (to help
    match if needed)
  • You may use a preprinted pre-ID answer document
    for a different student, the old label must be
    covered with the new one

74
After Testing…Prepare Materials
  • Follow the instructions in the Handbook/ Manual
    for correct assembly order of documents
  • Where possible, do not split a subject
  • Separate Scorable Answer Folders from Secure
    Assessment Booklets
  • Return all used Answer Folders

75
After Testing…contd
  • Return all used Answer Folders
  • Return all Assessment Booklets
  • Place Word Processed Responses (and associated
    Answer Folder) in Orange Envelope

76
After Testing…Return Materials
  • How to arrange for return of materialsplace them
    where UPS normally picks up, or call 877-536-2719
    for pick-up
  • Place the appropriate labels on the boxes
  • Do not send back blank Answer Folders
  • Do not crumple unused Answer Folders to use as
    packing materials
  • Return the materials as quickly as possible

77
Contact Pearson…Anytime
  • Toll-free 1-800-204-4109
  • FAX 1-319-358-4293
  • E-mail meap_at_pearson.com
  • District and non-public coordinators only

78
Contact information
  • MEAP Scoring Services
  • Phone 800-204-4109
  • FAX 319-358-4293
  • meap_at_pearson.com
  • MEAP Office
  • Phone 877-560-8378
  • FAX 517-335-1186
  • meap_at_michigan.gov
  • www.michigan.gov/meap

79
Questions during the video conference…
  • Email answers_at_resa.net
  • FAX 734-334-1857

80
Thank you!
  • Video conference sites around Michigan
  • Wayne RESA and Ken Schram
  • Mistreamnet and the Sustained Learning Regions
  • Sam LoPresto
  • Presenters and staff
  • And You!

81
  • VHS Copies 10.00 4.00 S H DVD Copies
    15.00 4.00 S H Contact Brenda Hose,
    734-334-1437 hoseb_at_resa.net
  • Rebroadcast archived at http//www.mistreamnet.com
  • Powerpoint and attachments available on MEAP
    website
  • www.michigan.gov/meap
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