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Damage Assessment: The Local Government Role

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Title: Damage Assessment: The Local Government Role


1
Damage Assessment The Local Government Role
2
Damage Assessment The Local Government
Role October 8, 2008 Alamosa, CO
Windsor, CO May 2008
3
Damage Assessment Workshop
  • Module 1 Damage Assessment Overview
  • Module 2 Initial Damage Assessment Public
    Infrastructure
  • Module 3 Initial Damage Assessment Homes and
    Businesses

4
Damage Assessment Overview
Module 1
5
Colorados Hazards
6
Presidential Declarations in Colorado
  • 1970s lt5
  • 1980s 2
  • 1990s 2
  • Since 2000 7
  • Global Warming?
  • Record Events
  • Drought (1997-2003)
  • Wildfires (2002)
  • Floods (1997)
  • Snowfall (2003/2006)
  • Tornado (2007)

7
2002 Drought
8
2002 Wildfires Fremont County
9
2002 Wildfires
Hayman Fire
10
2002 Wildfires Coal Seam Fire
11
2002 Wildfires
Missionary Ridge Fire
12
(No Transcript)
13
Blizzard of 2003
14
Blizzard of 2003
Fort Collins, CO
15
Blizzard of 2003
Fort Collins, CO
170 Structures Damaged
16
CDOT Operations Southeast Colorado December 2006
17
Blizzards of 2006 Bristol, Colorado
18
2006 Blizzards
Colorados Front Range
19
Severe Weather Hazards Tornadoes
20
Holly, Colorado
March 2007
21
Holly Tornado March 28, 2007
22
Windsor/Weld County Tornado May 22, 2008
23
Floods
24
Geologic Hazards
25
Terrorism
  • Hoax
  • Small-Scale Violence
  • Incendiary
  • Explosive
  • Chemical
  • Biological
  • Cyber
  • Radiological/Nuclear

26
DAMAGE ASSESSMENT
  • A coordinated process of determining the scope
    of local disaster impacts, including emergency
    needs, types of damages, and the extent of
    impacts to public infrastructure, residences and
    businesses.

27
Damage Assessment is the responsibility of the
entity having jurisdiction over the disaster area.
28
Disaster Operations
Recon-struction
Level of Activity
Recovery
Response
Time
Disaster Occurs
Disaster operations chart.ppt
Page 1
29
DAMAGE ASSESSMENT
  • THREE STAGES
  • Size-Up/Rapid Assessment
  • Initial Damage Assessment
  • Preliminary Damage Assessment

30
Incident Evaluation Timeline
31
Predictive Modeling
  • National Weather Service
  • Tornadoes
  • High winds
  • Rain/Snow
  • Historical Flooding
  • United States Geological Survey
  • Earthquake
  • Debris flows

32
Initial Size-up by Command
  • Number of persons killed and injured
  • Threats to
  • Life
  • Property
  • Natural Resources
  • Weather
  • Access
  • Size/Magnitude
  • Predicted incident behavior
  • Hazards to assigned personnel

33
Rapid Assessment
  • Identify public safety impacts
  • Critical Infrastructure and Services
  • Hospitals
  • Utilities/Service Interruptions
  • Access
  • Roads/Bridges
  • Airports
  • Detours/Isolated Areas
  • For the purpose of addressing immediate public
    safety needs

34
Initial Damage Assessment
  • Identify scope/extent of damage
  • Infrastructure
  • Homes
  • Businesses
  • Number of persons homeless in shelters
  • For the purpose of
  • Beginning short-term recovery
  • Funding

35
Preliminary Damage Assessment
  • Formalized local-state-federal inspection and
    review process
  • More detailed structured
  • Determines if impacts are severe enough to
    warrant federal disaster assistance
  • Based on Initial Damage Assessment data

PDA requested by State on behalf of local
jurisdiction
36
Focus of this Workshop
  • Initial
  • Damage Assessment

37
Purpose of the Initial Damage Assessment
  • Provide timely and comprehensive information on
    the scope and impacts of a disaster in order to
  • Support effective decision making regarding
    response/recovery priorities
  • Identify the need for a local declaration
  • Provide situation report information
  • Identify and document potential hazard mitigation
    needs and opportunities

38
Other reasons to complete anInitial Damage
Assessment
  • Provide timely and comprehensive information on
    the scope and impacts of a disaster in order to
  • Advise the Governor of the need for state or
    federal response resources
  • Document and support requests for state/federal
    financial assistance
  • Guide joint local-state-federal teams to damage
    sites

39
Other reasons to complete anInitial Damage
Assessment
  • Provide timely and comprehensive information on
    the scope and impacts of a disaster in order to
  • Keep public advised on response/recovery efforts
  • Keep congressional offices informed
  • Keep news media up to date on disaster statistics

40
Other reasons to complete anInitial Damage
Assessment
  • Measure the economic impacts of the disaster
  • Provide data for updating the local hazard
    analysis
  • Provide opportunity to educate the community on
    known hazards
  • Provides exercise opportunity on small, low
    impact events

41
Declaration Process
  • Why declare a disaster?
  • TABOR reserves
  • Activate local plans mutual aid
  • Temporary social controls/restrictions
  • Pre-condition for certain types of state
    federal assistance

42
Declaration Process
  • Steps in the process
  • Initial damage assessment
  • Local declaration request for assistance
  • Joint Preliminary Damage Assessment (PDA)
  • Governors request
  • FEMA regional review/recommendation
  • Presidents decision

43
Situation Reports
  • At least every 24 Hours
  • Overview of what, where, how severe
  • Impacts to people, property, infrastructure
  • Adequacy of local resources
  • Outside assistance needed/anticipated

44
Damage Assessment Team Concept
45
Two Types of Damage Assessment Teams
  • Residential-Business Team
  • Public Infrastructure Team
  • Consult County Extension Agents for Assessment of
    Agricultural Damages

Both teams need advance training, guidelines and
forms
46
Residential-Business Team
  • ASSESSES DAMAGES TO
  • Individuals
  • Families
  • Businesses
  • Conforms to FEMA Individual Assistance Program

47
Public Infrastructure Team
  • ASSESSES DAMAGES TO
  • Infrastructure (Roads, Bridges, Water Control
    Facilities, Buildings, Equipment)
  • Public Utilities
  • Parks Recreation Facilities
  • Conforms to FEMA Public Assistance Program

48
Damage Assessment Teams
  • Damage Assessment Team Composition
  • Team Leader
  • Damage Assessment Specialists
  • Data Coordinator
  • Driver

49
Damage Assessment Coordinator
  • Appointed in advance, or assigned based on nature
    of damages
  • Building Official, Public Works Director, County
    Assessor, City Manager
  • Assigns teams to damage grids
  • Manages information and reports
  • Briefs/debriefs teams
  • Not Emergency Manager (if possible)

50
Possible Damage Assessment Team Members
  • City/County Engineers
  • Building Officials/Inspectors
  • Public Works Personnel
  • Utility Representatives
  • County Assessors
  • Property Appraisers
  • Agricultural Extension Agents
  • American Red Cross

51
Team Deployment Kit
  • ID Cards (emergency access credentials)
  • Safety Gear (Boots, Gloves Hard Hats, etc.)
  • Maps
  • Forms/Calculators/Basic Supplies (Go Kit)
  • Cell Phones-Radios-Contact Information
  • Cameras/Film
  • Global Positioning System

52
Damage Levels
  • Estimating Damage and Damage Levels
  • Not an exact science
  • Seek informed estimates

53
Damage Levels for Residential and Business
Structures
  • Affected Minor Major -- Destroyed
  • Scale of 1 to 10
  • Be consistent in ratings
  • Choose the higher level
  • Support ratings with damage descriptions
  • Should not be necessary to enter most structures

54
Damage Assessment Level Guide
55
Assessment of Damages to Public Infrastructure
  • Dollar-Driven
  • Informed Estimates
  • Site-By-Site Estimates
  • Project Worksheets

56
Initial Damage Assessment
  • OTHER SOURCES OF DAMAGE INFORMATION
  • Department heads and other local personnel
  • American Red Cross
  • immediate individual family needs
  • inspections of homes and businesses
  • Insurance adjusters
  • Agricultural agencies
  • ICS Plans Section/Dispatch Logs

57
Initial Damage Assessment
  • OTHER SOURCES OF DAMAGE ASSESSMENT EXPERTISE
  • Neighboring jurisdictions
  • State and federal agencies
  • International Code Council, Colorado Chapter

58
Initial Damage AssessmentRecord-Keeping
  • Substantiates disaster-related expenditures
  • Optimizes available financial assistance
  • Requires dedicated staff time in each department
    plus overall records coordinator
  • Site-by-site documentation
  • Legible
  • Accurate
  • Complete

59
Initial Damage AssessmentRecord-Keeping
  • Document all local costs and expenditures
    (legible, accurate and complete)
  • Insurance information
  • Photos/sketches
  • Lease agreements
  • Contract documentation
  • Invoices/receipts
  • Daily activity reports
  • Equipment logs (hours, miles, gas)
  • Materials from stock

60
InsuranceCoverage
  • First and primary source
  • of financial assistance
  • Insurance benefits subtracted from available
    governmental assistance
  • Have insurance records available for damage
    assessment teams
  • National Flood Insurance Program (NFIP)

61
Initial Damage Assessment Summary Form
  • Individuals Affected
  • Fatalities/Injuries
  • Evacuated/Missing
  • Sheltered/Hospitalized
  • Homes Destroyed and Damaged
  • Businesses Destroyed and Damaged
  • Infrastructure Impacts (Damages to Public
    Facilities and Services)

62
Initial Damage Assessment
  • SUMMARY
  • Obtain and maintain maps of damaged areas
  • Utilize GIS maps and staff, if available, or
    other local mapping resources
  • Divide damaged areas into grids/sectors to
    facilitate inspections and records
  • Highlight infrastructure, residential, business
    and agricultural damages

63
Initial Damage Assessment
  • SUMMARY
  • Form damage assessment teams
  • Contact other sources of damage assessment
    information to obtain data
  • Make informed estimates
  • Prepare situation reports
  • Keep complete and accurate records
  • Provide training and exercise opportunities for
    damage assessment team members

64
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