What is Oasys

1
What is Oasys

• The OASYS (Operational Advancement through
  Systems) Project
• Launched January 2003
• Purpose to implement a more effective Human
  Resource Administration and Information System
  by
• Optimizing business processes
• Renewing and enhancing the SAP HR system
• Enhancing the knowledge and skills needed for
  effective management of HR functions
• Ensure data integrity
• Provide meaningful and relevant management
  information

2
Why Oasys?

• Frustrations experienced
• Business processes
• examples who to contact when to submit forms
  missing payments
• SAP HR system data integrity
• examples leave balances not updated or
  available employee information inaccurate
  organization specific information inaccurate
• Knowledge skills wrt staff management
• examples interpretation of policy
  inconsistent information provided
• Relevant management information
• examples information to assist with planning eg.
  Retirements, ee stats, contracts expiring.

3
How was the money spent?

• Swicon brief
• Analyse document current business processes
• Verify current data
• Analyse interface issues with finance module and
  other non-SAP systems
• Apply the backlog of patches (patches please
  help) across all SAP modules
• Bring HR modules back to SAP standard
• Develop meaningful operational and management
  reports
• Consultant (Philip van Staden)
• Business process mapping

4
Business Processes Roles responsibilities are
clearly documented ensuring a consistent and
efficient HR system to customers
Organisational Management Clear and accurate
depicted organisational structures enabling
effective HR decision making
Personnel Administration Effective administration
of entire Staff appointment life cycle
Payroll Interpret applicable legislation
accurately And streamline payment processes
timeously
Master Data To provide clean accurate master data
in order to produce accurate, relevant and
timeous reports
Qualifications Compilation of qualification
catalogue for use in skills reporting and
staffing planning
Payslip re-design Design of a user friendly,
logical payslip that staff understand
Leave Effective administration of all leave types
for different conditions of employment
Forms User friendly and logical forms, Aligned
with business processes and systems
Reports Accurate, relevant and timeous
operational and management information for
decision making
5
Benefits

• Optimized business processes
• Roles and responsibilities are defined
• User friendly HR forms
• Renewed and enhanced SAP HR system ensured data
  integrity
• Accurate information available
• Leave balances displayed on payslips
• Enhanced knowledge and skills needed for
  effective management of HR functions
• Training provided for HR staff, line managers,
  administrators
• Meaningful and relevant management information
• Operational and management reports
• Accurate organisational structures