New Jersey Department of State

1
New Jersey Department of State

• OFBI
• Direct Service
• Request for Proposal
• Technical Assistance Workshop
• 9/15/09

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AGENDA

• 1000 A.M. Welcome
• 1005 A.M. NJ FamilyCare
• 1015 A.M NJHMFA
• 1030 A.M. OFBI RFP Overview
• 100 P.M. Q A

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Request for Proposal

• http//www.state.nj.us/state/faith/
• Go to Funding Opportunity and click on the RFP
  document
• W-9 Questionnaire is also found on the web site
  under Now Available

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OFBI Mission

• The mission of the Office of Faith Based
  Initiatives is to eliminate all barriers to
  funding and other resource opportunities, create
  greater access for partnership and enhance the
  capacity of faith and community based
  organizations to effectively design, implement
  successful programming and efficiently manage the
  day to day operations of their respective
  organizations.

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Direct Service Program Overview

• DS grants will provide funds to faith and
  community based organizations that provide social
  service programs in the community.
• Build the capacity of New Jersey faith and
  community based organizations to increase their
  resources and enhance their ability to implement
  effective community programming
• Application due date 10/9/09 by 12p

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Eligibility Criteria

• Houses of Worship are ineligible to apply
• Collaborative submittal of application with a
  minimum of three outside organizations
• Collaborating Org. may not partner with lead
  agencys sister org. and/or for profit and non
  profit org. lead by the same person or governing
  entity
• Houses of worship are eligible to partner as a
  collaborating org., but cannot receive state
  funds that are granted to lead org.

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Collaboration

• Applications must be submitted as a
  collaborative. Collaborations must be with a
  minimum of three different organizations
  (satellite organizations may not partner, for
  profit and non profit organizations lead by the
  same person or governing body may not partner)
• Letters of support must indicate roles and
  responsibilities of partnering agencies as it
  relates to the application

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Lead Agency

• Lead Agency Only organizations with a NJ
  presence and that are registered for charitable
  solicitation purposes in NJ will be eligible for
  a grant from the NJDOS OFBI.
• To demonstrate that the corporation is registered
  in NJ for charitable solicitation purposes, the
  org. must provide its charitable registration
  number and proof of registration (i.e., copy of
  the most recently filed registration with the NJ
  Division of Consumer Affairs, Charitable
  Registration and Investigation Section.

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Lead Agency Cont.

• New Jersey Presence is defined as (i) a non
  profit corporation incorporated in the NJ or
  (ii) a non profit corp. that is incorporated in
  another state, but is registered to conduct
  business in NJ and also has a physical office in
  NJ (not satellite) and is running programs in NJ
• Non profits that are foreign corporations e.g.
  incorporated in a state other than NJ, must
  provided the NJOFBI with a copy of the
  corporation's Certificate of Authority as
  received from the State of New Jersey Division of
  Commercial Recording, indicating that the org. is
  registered to conduct business in NJ

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Eligibility Cont.

• Be tax exempt by determination of the IRS 501 ( c
  ) 3
• Be in standing with the Dept. of Treasury,
  Business Service Center
• Be registered with the New Jersey Division of
  Consumer Affairs, Charitable Registration and
  Investigation Section (see FAQ)
• Provide a 25 percent in-kind match
• Provide evidence that the program has been in
  existence and running for the past two years
  (2008 2009)

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Funding Categories

• Awards are subject to availability of funding.
  No award will exceed 50,000

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Program Funding Provisions

• Nondiscrimination by Religious Organizations and
  Entities
• Recognition of Cultural Sensitivity
• Reporting Requirements
• Training

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Program Procedures

• Applications are submitted to OFBI and reviewed
  by an outside independent panel
• Applications must score a 70 percent or higher to
  be recommended for funding
• ACFBI reviews panel recommendations
• Recommendations for funding is solely based on
  the merit of the application
• Award and denial letters are mailed to the
  appropriate organizations
• OFBI funding period is one year
• First payment is 75 percent of total award.
  Final payment is made after both the midterm and
  final reports are submitted and are accurate

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Application Requirements

• Application due date October 9, 2009 by 12p
• Proposal must be clamped not stapled
• All pages must be numbered
• Proposal submitted in binders, folders, etc.,
  will not be reviewed
• Application margins must be one inch, font must
  be 12, and double spaced
• Submit two originals and three copies

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Where does the Application Go?

• Mail applications to
• State of New Jersey
• Department of State
• Office of Faith Based Initiatives
• 225 West State St.
• P.O. Box 456
• Trenton, NJ 08625-0456
• Attn Edward LaPorté, Executive Director
• If hand delivering, the OFBI is located on the
  4th
• floor.

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Application Format and Scoring

• Section 1 Table of Contents 5 pts.
• Section 2 Executive Summary
• 5 pts.
• Not to Exceed one page
• A brief statement of the problem or need
  identified
• A short description of the project, including
  what will take place and how many people will
  benefit, where will it operate, for how long, and
  who will staff it.

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Section 2 Cont.

• Brief explanation of funding amount required for
  the project and what plans are for the future
• A brief statement of the history, purpose, and
  activities of the organization, highlighting its
  capacity to carry out this project

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Section 3 Organizational Information

• 15 pts.
• Not to exceed 1 page
• Indicate a brief history and governing structure
  of the organization, target population(s) and
  services provided

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Section 4 Statement of Need

• 10 pts.
• Not to exceed two pages
• Must indicate
• Why this project is necessary
• Utilize facts and statistics that best support
  the need for the project
• Assure that the program addresses the need
  differently or better than other projects in the
  local area

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Section 5 Project Description

• 20 pts.
• Not to exceed six pages
• Nuts and bolts of how the project will be
  implemented and evaluated.
• Method method used for implementation (how,
  when, and why). This section should allow for a
  visualization of the implementation of the
  project and it should mention staffing. It
  should able to show that the agency knows what
  its doing

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Section 5 Project Description Continued

• Staffing/Administration
• How many staff persons will be needed to
  successfully implement the program. Staffing may
  refer to volunteers, consultants, as well as paid
  staff
• Evaluation
• Describe the type of evaluation you will use and
  explain how information will be collected and how
  the data will be analyzed and used
• Sustainability
• Indicate the long term financial viability of the
  project to be funded and of the organization

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Section 6 Statement of Collaboration

• 10 pts.
• Not to exceed two pages
• Applicant must collaborate with three
  organizations to expand their reach into the
  community
• List collaborators and describe how each will
  contribute to the programs success

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Section 7 Budget

• 25 pts.
• On separate cover include a budget narrative
  justifying the attached budget forms (budget
  narrative not to exceed 2 pages)

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(No Transcript)
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Personnel Detail Form (1 of 2)

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Minimum Fringe Benefit
Fringe Cost
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Name of Organization       Funding Category
      Sub Category (if funding category is Direct
Service)      
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Section 8Required Appendices

• 10 pts.
• Job description and Resume of Key personnel
• Copy of Current Board of Directors
• Copy of Certificate of Incorporation
• Copy 501 ( c ) 3 Status Determination Letter
• Completed agency data form
• Completed W-9 Questionnaire
• Board resolution
• List of all contracts and grants (amount and
  funder)
• Three letters of support

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Certificate of Standing Online

• Go to www.nj.gov/njbgs
• Go to I Want To click on Obtain Standing
  Certificate
• Scroll down to Service Options click on
  Online
• Click Order Certificate

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What If I Cant Get My Certificate

• The magic word is Revoked
• Go to www.nj.gov.njbgs
• Click Annual Report
• Follow the prompts

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Data Universal Numbering System (DUNS)

• All federal agencies require all current and
  future applicants to provide a DUNS number when
  applying for federal grants or cooperative
  agreements with the federal government.
• The DUNS number is a nine character
  identification number provided by Dun
  Bradstreet (DB).
• The DUNS number is site specific and division
  specific. Each physical location of an entity
  will have its own number.
• Assignment of a DUNS number is free.

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Obtaining the Data Universal Numbering System
(DUNS)

• Call the government dedicated, DUNS Number self
  request line at 1-866-705-5711 or go to
  http//fedgov.dnb.com/webform
• The process to obtain DUNS number takes about 5
  -10 minutes
• Must have the following information available to
  obtain a DUNS number
• Legal Name
• Trade style, doing business as (DBA), or other
  name which org. is commonly recognized
• Physical address, City, State and Zip Code
• Mailing address (if separate)
• Telephone number
• Contact Name
• Standard Industrialization Classification (SIC)
  code (Line of Business). To get SIC code go to
  http//www.osha.gov/oshstats/sicser.html
• Number of Employees at your location
• Headquarters name and address

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FYI

• Certificate of Authority 609-633-8189
• Charity Registration Guidelines 973-504-6262
• 25,000 or less in contributions requires a short
  form (CRI-200)
• 25,000 or more in contributions requires a long
  form (CRI-150-I)
• The majority of CR prefix CH followed by 7
  digits (i.e., CH0491500)