Cataloging GIS Materials: Shortcuts and Implications on Technical Services

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Cataloging GIS Materials Shortcuts and
Implications on Technical Services

• Terry Reese
• OLA 2003, April 24, 2003
• terry.reese_at_oregonstate.edu

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Topics

• Cataloging GIS Materials
• Getting Started
• Important MARC fields
• Using FGDC Metadata in the Cataloging process
• Looking over an example
• Implications of cataloging GIS materials
• Additional Resources

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Getting Started

• Recommended software
• GIS software package
• Why
• To catalog the material, you need to see the
  material.
• For data without metadata, most contemporary GIS
  programs can extrapulate some of the data that
  can be used in the 342 and 343 fields.ExampleExa
  mple

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Getting Started

• Recommend Reading
• FGDC website
• Bibliographic Formats and standards on fields
  342, 343, 352, 355, 514, 516 and 787.
• Chapters 3, 9 and 12 of the AACR2 manual.

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Important MARC fields

• Type While cartographic materials are
  traditionally e, GIS materials are coded as
  either m (for electronic resources) or i (for
  integrating resources)

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Important MARC fields

• 342
• Geospatial reference coodinates
• Coresponds to FGDC item 3.1

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Important MARC fields

• 343
• Planar Coordinate Data
• Coresponds to FGDC elements 4.1

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Important MARC fields

• 352
• Data Type
• Defines the type of data (either vector, point or
  raster)
• Corresponds to FGDC element 3.2

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Important MARC fields

• 514
• Data Quality Note
• Defines the quality of the data as well as
  identifying data processing methods.
• Should never be entered by the cataloger unless
  the data is noted in corresponding metadata or
  from conversations with the data developer.
• Corresponds to FGDC element 2.1

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Important MARC fields

• Seeing it in practice
• See appendixs A1 and A2
• A1 FGDC metadata for a BLM theme of Oregon lands
  with notations
• A2 quick MARC record

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• But should you catalog GIS materials?

YES
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Implications

• Necessary to be familiar with GIS terminology
• Necessary to be able to read data
• Necessary to be able to construct FGDC compliant
  metadata
• Need to be willing to solve many of the access
  problems that are not exclusive to GIS materials,
  but tend to be demonstrated by them.Example
  1Example 2

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Additional Resources

• Andrew, Paige G. and Larsgaard, Mary Lynette
  (1999). Maps and related cartographic materials
  cataloging, classification and bibliographic
  control. Binghamton, NY Haworth Information
  Press.
• Content Standard for Digital Geospatial Metadata
  http//www.fgdc.gov/metadata/csdgm/
• FGDC to USMARC Crosswalk http//www.alexandria.uc
  sb.edu/public-documents/metadata/fgdc2marc.html