IASSIST Conference Tampere, Finland

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IASSIST ConferenceTampere, Finland May 2009
Development of Data Archiving and Dissemination
System at the CSA Yakob Mudesir
Seid yakobu_at_ethionet.net Deputy Director General
Operations, Methodology, ICT Data Processing
Central Statistical Agency, Addis Ababa,
Ethiopiahttp//www.csa.gov.et
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Outline

• CSA History
• CSA Role Data Production
• Where We Were Before in terms of Data Archive and
  Dissemination?
• The Need for Improvement
• Central Databank Project
• Achievements through the Improvement Process

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CSA History

• 1960 use of statistics becomes a regular
  government activity
• Addis Ababa conference of the African
  Statisticians
• initially Ministry of Commerce, Industry and
  Tourism.
• 1963 autonomous organization called Central
  Statistical Office (CSO)
• Reporting to the Ministry of Planning and
  Development
• 1964 Transferred to the Planning Commission
• 1972 CSO reestablished, accountable to the
  Planning Commission
• 1989 restructured and renamed Central
  Statistical Authority (CSA)
• Moved under the umbrella of the Council of
  Ministers.
• 1996 transferred to the Ministry of Economic
  Development and Cooperation
• 2001 transferred to the Ministry of Finance and
  Economic Development.
• 2005 renamed Central Statistical Agency (CSA)

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CSA Role Data Production

• Conducting, analyzing and disseminating various
  socio-economic and demographic data
• Central data source for the country.
• Annual, bi-annual and ad-hoc survey programs
• Livestock, Agricultural Industry Household
  Income/Expenditure , Welfare Monitoring , Price ,
  Labour Force etc.
• Population and Housing Censuses (1984,
  1994,2007)
• Agricultural Census (2002)
• Consumer Price Index, Price Data, and other
  indicators

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Where We Were Before in terms of Data Archive and
Dissemination?

• A Stand alone PC system was used until 2004 at
  the CSA and the resource sharing and efficient
  communication was a series problem.
• Utilization of 1.44 MB floppy diskettes was
  considered the efficient means of transferring
  files or documents among professionals.
• In addition, there was no any centralized
  management of the system which was hindering the
  data security and management system.
• Little attention was given for meta data
  documentation
• There was no integration between Micro data and
  
  
  meta data

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Where We Were Before in terms of Data Archive and
Dissemination?
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Where We Were Before in terms of Data Archive and
Dissemination?
Access to data was difficult and poor
dissemination system Utilization of data was
difficult because of poor documentation No
electronic method of dissemination Less
consideration in utilizing international
standards for meta data documentation Archiving
was done in a decentralized manner gt User
dissatisfaction gt Difficulties in maintaining
institutional memory
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The Need for Improvement

• Central Statistical Agency priorities
• Improve data collection, management and
  dissemination system
• Effective use of ICT
• In 2004
• Established new ICT Department to
• Initiated Central Databank Project
• Establishment of socio-economic database
• Deployment archiving and dissemination system
• Financial support from Development Assistance
  Group (DAG)
• To ensure compliance with international
  standards
• IHSN Microdata Management Toolkit (DDI and
  Dublin Core)
• UNICEF DevInfo (SDMX, DDI, Dublin Core, ISO)

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Central Databank Project Objectives

• Strengthening of ICT framework
• Take full advantage of new technologies for data
  management
• Internet, DBMS, GIS, and electronic methods of
  data archiving and dissemination
• Provision of data also involves
• Harmonizing and integrating statistical data,
• Filling the gap between data produced and data
  available,
• Laying down efficient ICT infrastructure,
• Improving the quality and comparability of data,
  
• Addressing the challenges of data and metadata
  exchange
• Adoption of standards available in data
  management

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Central Databank Project Components

• The Central Data Bank Project will modernize the
  statistical production and dissemination by
  harnessing new ICT tools
• In general, improvement of the CSAs internal ICT
  capacity will cover the following
• Development of an integrated Central Data Bank
  of survey and other data as well as
  creating Ethiopian Socio-Economic Database for
  basic indicators
• Development of database management systems
• Strengthening the Local Area Network (LAN) and

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Central Databank Project Components

• Development of a Wide Area Network (WAN) to
  connect Branch offices
• Web Site Development
• CD_ROM publishing
• Comprehensive Program of Documentation of
  existing and new data especially related to
  socio-economic indicators
• Utilization of GIS for Geo referencing,
  spatial data analysis and other referencing of
  new and existing data.
• Appropriate training and capacity building

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Central Databank Project Framework
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Central Databank Project Framework
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Achievements through the Improvement Process

• The ICT Department is now integrant part of the
  organization and has a well defined structure

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Achievements through the Improvement Process
Infrastructure
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Achievements through the Improvement Process

• Data Capturing
• The PS900 iM2 scanner used had the following
  features
• The ability to scan up to 8,000 Double sided
  forms per hour
• Simultaneous data validation
• Bitonal /or Greyscale Images Clips (200dpi)
• 3 programmable output hoppers
• SOSKitW software utilities

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Achievements through the Improvement Process
Data Capturing

• The scanning process involved three major
  procedures, namely
• Scanning / Data Capture
• Key-correction or validation of
  scanned data
• Exporting the scanned and
  key-corrected data into ASCII or Text format
  suitable for processing

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Achievements through the Improvement Process
Data Capturing
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Achievements through the Improvement Process
Data Archiving and Dissemination

• more than 70 surveys archived with IHSN
  Microdata Management Toolkit ? Metadata available
  in DDI-XML and Dublin Core formats
• CD-ROM products available for these surveys and
  metadata and documents published on the web
  server for selected surveys

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Achievements through the Improvement Process
Data Archiving and Dissemination

• The website is providing adequate information
  to the users

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Achievements through the Improvement Process
Data Archiving and Dissemination

• The ENADA system with its efficient
  cataloging system is set to be available on the
  internet (more than 70 Surveys)

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Achievements through the Improvement Process
ENADA
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Achievements through the Improvement Process
ENADA
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Achievements through the Improvement Process
ENADA
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Achievements through the Improvement Process
ENADA
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Achievements through the Improvement Process
ENADA
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Achievements through the Improvement Process
ENADA
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Achievements through the Improvement Process
ENADA
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Achievements through the Improvement Process
Data Archiving and Dissemination

• The EthioInfo database has been finalized and
  is available on CD-ROMs and online

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Achievements through the Improvement Process
Data Archiving and Dissemination

• The price database has been developed and made
  available online

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Achievements through the Improvement Process
Data Archiving and Dissemination
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Achievements through the Improvement Process
The GIS System

• The Production of Atlas of Ethiopian Rural
  Economy in collaboration with EDRI and IFPRI

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Achievements through the Improvement Process
The GIS System
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Achievements through the Improvement Process
The GIS System
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Achievements through the Improvement Process
The GIS System
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Achievements through the Improvement Process
The GIS System
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Achievements through the Improvement Process
The GIS System
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Achievements through the Improvement Process
The GIS System
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Achievements Summary

• CSA has an official presence on the Internet
• Compliance with international metadata standards
• The Central Databank has created an institutional
  memory
• The information is more secure
• Single point of access for data and
  documentation
• Micro and macro data and metadata on CD-ROMs and
  Internet
• Better user/producer support through improved
  ICT infrastructure
• Potential new activities metadata, data and
  documentation quality assurance, survey
  comparability and harmonization, statistical data
  disclosure control and confidentiality
• Utilization of GIS for better decision process

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THANK YOU