Objectives

1
Objectives

• Write directions
• Write instructions
• Write abstracts and executive summaries

2
Instructions vs. Directions
18-1

• Instructions
• how to do a task
• Directions
• how to get somewhere

3
General Guidelines for Writing Directions
18-2

• Using a listing format, not paragraphs
• Use concise phrases
• or short sentences, if appropriate
• Put each new direction on a separate line
• Give the directions in sequence

4
When Writing Instructions for Others
18-3

• How familiar the reader will be with the process
• How much detail needs to be included

5
General Guidelines for Writing Instructions
18-4

• Use a descriptive title
• Number each step
• one step per line
• Use phrases or concise sentences
• Limit each step to one item
• Group instructions under side headings

6
General Guidelines for Writing Instructions
18-4

• Use Notes to give additional information
• Instructions to complete form should include
  sample of form
• Ensure instructions are accurate

7
Two Types of Abstracts
18-5

• Descriptive
• tells what is covered
• Informative
• summarizes entire document

8
Before Writing an Abstract or Executive Summary
18-6

• Make a photocopy of the original document
• Underline or highlight the important points
• the key points

9
Length of an Abstract
18-7

• The length of an abstract can range from one
  paragraph to a page or two.
• The generally accepted guideline is that the
  abstract or executive summary should be no more
  than 10 percent of the length of the original
  document.

10
General Guidelines for Writing Abstract /
Executive Summary
18-8

• Use the same terminology as the author
• Summarize the original work
• Write the summary as an independent document
• Use a standard report format
• Use side headings
• Edit and condense the abstract