NCATE Professional Development WebConference Series for Program Review

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NCATE Professional Development
Web-Conference Seriesfor Program Review

• An NAEYC/NCATE Collaborative Workshop
• New NAEYC Program Reviewers
• Process and Guidelines for your First Review
• Deidre Alves M.Ed.
• Heather Biggar Tomlinson Ph.D.
• April 2, 2007
• Live broadcast 200pm (eastern)

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Welcome New NAEYC Reviewers!

• please remember to set up your audio
• 145pm- First audio mic sound check
• 155pm- Final audio mic sound check
• 200pm- Session will begin

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Before we begin

• Features to help you become an active
• participant in todays conference

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Introduction to Features on Elluminate

• ? Polling feature
• ? Synchronous text message feature
• ? On-air feature

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Interactive Icons
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Introductions

• Meet the presenters

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Deidre Alves---NCATE
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Heather Biggar TomlinsonNAEYC
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• Meet the participants

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Lauren Cummins
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Byra Ramsey
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Mari Cortez
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John Johnston
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Conference Goals

• to provide information on how to evaluate and
  submit final NAEYC/NCATE program recognition
  reports
• to provide professional development training to
  serve the needs of new/first time NAEYC program
  reviewers

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Session Agenda

• Part A- The NCATE Process
• NCATE 101
• Accreditation Process (Program Unit
  Relationship)
• Notification of Appointment to Team
• Timelines
• Electronic Retrieval and Posting Process
• via the PRS

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Agenda continued

• Part B- NAEYC Standards Content
• The NAEYC Standards
• The Team Process
• Decision Optionsfor Standards and Programs
• The Recognition Report
• Writing Good Reports

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Agenda continued

• Part C- Conclusion
• Reflection Questions
• Upcoming Web Event
• 10. Survey

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• Part A
• The NCATE Process

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Accreditation Process Program Unit Relationship

• There are 2 elements of the Accreditation
  process
• 1. The Unit Review of the School, College, or
  Department of Education
• - reviewed on-site by NCATE Board of Examiners
  and/or State
• 2. The Program Review of the specific discipline
  area, such as the early childhood program
• - reviewed on-line by SPA (Specialized
  Professional Association) reviewers

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The Program Review Informs NCATE Unit Standard 1

• Candidates preparing to work in schools as
  teachers or other school personnel know the
  content of their fields, demonstrate professional
  and pedagogical knowledge, skills, and
  dispositions and apply them so that students
  learn. Assessments indicate that candidates meet
  professional, state, and institutional standards.

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A note on terminology

• Accreditation a decision made by NCATE about the
  UNIT
• National Recognition a decision made by NAEYC
  reviewers about the PROGRAM

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• How does my NAEYC program recognition decision
  fit into the accreditation process?

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The BOE (Board of Examiners)

• ....will use the SPA report findings (across
  programs) at an institution to evaluate whether
  NCATE Standards 1 and 2 have been met

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Notification of Appointment to Team

• NCATE sends all NAEYC Reviewers an Availability
  and Conflict of Interest Form via email
• Reviewers must respond about to their
  availability to review that semester
• NAEYC asks you to be available 4 of 6 review
  cycles

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If you are available

• NCATE sends you email notification of
• Your team assignment(s)
• The log-in site URL
• Your ID to log in
• Your password

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Timelines

• The Rolling Review
• Institution deadlines SPA deadlines
• Review Team AuditTeam
• Initial reports 2/1 4/1 6/1
• Revised reports 4/15 6/1 7/1
• Late Revised Reports 5/15 7/1 8/1

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Materials at My Fingertips

• ? www.ncate.org (Program Reviewers)
• ? NCATE Guidelines for Reviewers
• ? NCATE Guidelines for Electronic Submission
• ? NAEYC Template
• ? NAEYC Worksheet
• ? WebCast Archive
• http//www.ncate.org/programreview/progRevWebConf
  erences.asp?ch37

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Electronic Retrieval and Posting Process via
the PRS

• All program reviewers use an electronic system
  interface to access program reports and submit
  recognition reports

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• This system is called the
• PRS
• Program Review System

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Its new!

• Pilot testing this spring
• But
• PRS is the official interface for all reviews
  beginning Fall 2007

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• I have been assigned a review
• now what?

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To Access Reports

• You will first need to access the password
  protected site and log-in screen using the URL
  http//prs.ncate.org
• NCATE will email you your
• ID
• PASSWORD

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• The log-in screen for the PRS will look like this

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• Once logged in, you will see your name and
  assignment list

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Then what?

• On the PRS site you...
• Retrieve the Program Report from the institution
  on your list
• Access the SPA Recognition Report template (pen
  icon)
• Submit the completed SPA Recognition Report with
  the teams decision

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If assigned a revised report

• If the recognition report requires a revision by
  the institution,
• NCATE will assign the same team (based on
  availability)
• You will need the original Program Report and
  Recognition Report, which are available
  at...

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URLs for old (archived) reports

• http//notes.ncate.org/progrev/progreportf05.nsf
• -or-
• http//notes.ncate.org/progrev/progreports05.nsf
• -or-
• http//notes.ncate.org/progrev/progreports06.nsf
• -or-
• http//notes.ncate.org/progrev/progreportf06.nsf

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• We have talked about the PROCESS of retrieval of
  the Program Report and submission of the
  Recognition Report on PRS
• Now lets talk about the CONTENT of the
  Recognition Report

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• Part B
• NAEYC
• Standards Content

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Purposes of Accreditation and Review

• Program improvement
• National Recognition
• The benefits to teachers, children, and the
  profession
• A benefit of you Use your newfound
  expertise and insights in your own program

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THE STANDARDSWhat should candidates know and be
able to do?

• Read and reread the
• Standards
• Key elements
• Their supporting
• explanations
• Rubrics / Expectations

http//www.naeyc.org/faculty/standards.asp
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1. PROMOTE CHILD DEVELOPMENT AND LEARNING

• understand what young children are like
• understand what influences their development
• use this understanding to create great
  environments where all children can thrive

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2. BUILD FAMILY AND COMMUNITY RELATIONSHIPS

• understand and value childrens families and
  communities
• create respectful, reciprocal relationships

• involve all families in childrens development
• and learning

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3. OBSERVE, DOCUMENT, AND ASSESS

• understand the purposes of assessment
• use effective assessment strategies
• use assessment responsibly
• know about partnerships

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4. TEACH TO SUPPORT CHILDRENS LEARNING

• build close relationships with children and
  families
• use developmentally effective teaching and
  learning strategies
• have sound knowledge of academic disciplines or
  content areas
• combine to give children experiences that promote
  positive development learning.

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5. BECOME A PROFESSIONAL

• identify with the early childhood profession
• be guided by ethical and other professional
  standards
• be a continuous, collaborative learner
• think reflectively and critically
• advocate for children, families, and the
  profession.

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The Team Process

• Teams of 2 (occasionally 3) reviewers
• Communication by email and phone NCATE will pay
  for conference calls
• Have about 4 weeks to complete reviews
• Each reviewer should come to the discussion
  knowledgeable about each program report and with
  an opinion about each standard, strengths...
• Make consensus decisions
• Audit team can weigh in on difficult decisions

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The Lead Reviewer

• Initiates communication with the team
• Lets everyone know the plan and coordinates
  conference calls
• Decides who will write the final Recognition
  Report for each program report
• Makes sure the final report is submitted on time

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Once Your Recognition Report is Complete

• Lead reviewer uploads the report
• NCATE does a technical edit, sends Recognition
  Report to the Audit Team
• The Audit Team reviews all reports to ensure
  consistent decisions discusses questions and
  concerns
• Audit Team posts the report back to NCATE, who
  informs the institution (online)
• Audit Team provides feedback to reviewers
• Reviewers complete evaluations of team member(s)

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Decision Optionsfor Each Standard

• Standards may be
• Met
• - Consider each key element but a make holistic
  decision
• Met with Conditions
• - For specific reasons (see subsequent slide)
• - Conditions must be noted in Part G and
  consistent with Part B comments
• Not Met

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Reasons for Conditions

• Insufficient data
• Insufficient alignment among standards and
  assessments or scoring guides
• Lack of quality in some assessments or scoring
  guides
• --------------------------------------------------
  
• Less than 80 pass rate on state test
• NCATE will determine if you are unsure

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Decision Options for the Program

• Nationally Recognized
• All 5 standards were Met (there may be Areas for
  Consideration)
• Program celebrates!
• Nationally Recognized with Conditions
• At least one standard Met with Conditions
• Program has 18 months to send response report
• Not Nationally Recognized
• - At least one standard Not Met
• Program has 18 months to send revised report

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The Recognition Report

• A note on terminology
• Program Report The report submitted by the
  program (institution)
• Recognition Report The report submitted by the
  reviewers with a decision on national recognition
  of the program under review

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The Recognition Report

• A Recognition decision
• B Decision for each NAEYC standard
• C Evaluation of program report evidence
• D Evaluation of use of assessment results
• E Areas for consideration
• F Additional comments (for program or BOE)
• G Directions for conditions

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A Sample Recognition Report

• (annotated)
• and other resources for reviewers
• is available at

http//www.naeyc.org/faculty/tools.aspreviewer
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Part A

• Recognition decision for the Program
• Recognized
• Recognized with Conditions
• Not Recognized
• State licensure pass rate
• Must include Strengths

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Part B

• Decision for each NAEYC standard
• Met
• Met with Conditions
• Not Met
• You must provide comments/rationale.

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Part C

• Evaluation of program report evidence
• Focusing on NCATEs Unit Standard 1
• Content knowledge
• Pedagogical and professional knowledge, skills,
  and dispositions
• Effects on childrens learning

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Part D

• Evaluation of use of assessment results
• Comes from Section V of the program report
• Did the program use the results to make or plan
  changes?

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Part E

• Areas for Consideration (new)
• Related to broad programmatic issues only
• e.g., diversity issues, birth 8 range
• Use sparingly if at all
• Institutions expected to remediate prior to next
  program review

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Part F

• Additional comments for
• The Program
• Rubric problems
• Lack of connection to the conceptual framework
• The BOE
• Faculty qualifications
• Field experiences

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Part G

• Directions for conditions (for Recognized with
  Conditions decision)
• Very important!
• Must be compatible with comments made in Part B
  (the standards decisions)
• Be specific and realistic
• Will be used by the program in revising
• Will be used by reviewers evaluating Response to
  Conditions report

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The Recognition Report

• A Recognition decision
• B Decision for each NAEYC standard
• C Evaluation of program report evidence
• D Evaluation of use of assessment results
• E Areas for consideration
• F Additional comments (for program or BOE)
• G Directions for conditions

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Writing Good Reports

• Glass-half-full approach (not gotcha)
• Note strengthsno matter how weak the program may
  seem
• Holistic approach to the standards for the
  decisions
• Comments are helpful and relatively specific
  support the decisions with sufficient detail to
  make a case
• No contradictions between sections
• Continued...

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Writing Good Reports continued

• Conditions are clear and realistic, and Parts
  B and G are aligned
• Comments overall are helpful and objective, but
  not prescriptive
• Do not try to redesign the programs or act as a
  consultant
• Full sentences, good grammar, edited
• Overall quality is good

• Be generous! Glass-half-full approach

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• Part C
• Conclusion

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Reflection After attending this conference,
participants know more about...

• The program and unit relationship
• Being appointed to a team
• Timelines
• The PRS
• The NAEYC standards
• The team process
• Decision options
• The recognition report
• Writing good reports

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Q A
To pose a question Click hand
icon Push mic icon to begin and end
audio Please state name and SPA
affiliation Questions will be taken in
the order they are received
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NCATE Web-Conference Archive http//www.nc
ate.org/programreview/progRevWebConferences.asp?ch
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Next Web Event

• NAEYC Reviewers Web-conference Debriefing and Q/A
  Session
• April 10, 2007 _at_ 200pm (Eastern)

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Thank you for all your hard work!
Youre not alone! Please stay connected, and
contact your team members, lead reviewer, NCATE,
or NAEYC with questions. new NAEYC
address ncate_at_naeyc.org NCATE address
www.ncate.org
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BRIEF SURVEY
A- Extremely B- Somewhat C- Not at all

• 1. Overall, how helpful was the presentation?
• 2. How useful was the Elluminate system?
• 3. Were the presenters knowledgeable and clear?
• 4. How comfortable do you feel with the NCATE
  Reviewer process after attending the conference?
• 5. How organized was the correspondence in
  getting you ready to attend the conference
  (emails, confirmations, configuration
  information)?

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This has been a presentation of the NCATE
Professional Development Web-conference Series
for Program ReviewNCATE/SPA CollaborativeProject