Project Development Process PDP Training

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Project Development Process (PDP) Training

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• Presented by ODOT Offices of
• Urban and Corridor Planning
• Environmental Services
• Production
• November 2004 February 2005
• Revised 02/07/05

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Todays Training

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• Introduction
• Major PDP - details by steps
• Minor and Minimal PDP
• Scoping
• Questions
• Testing

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PDP Purpose

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• Communication
• Scope, Schedule, Budget
• Information available and documented as early as
  possible in the process
• Eliminate duplication of work
• Smooth transition /seamless process
• Reduce project development time
• Better decisions, best solutions
• Quality plans
• Minimize cost overruns

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To whom and what projects does the PDP apply

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• All ODOT let projects
• Local let projects need not follow the PDP
• Strongly encouraged
• Follow local let manual
• Env. studies require PDP level of detail
• Optional for MPO corridor / MIS type planning
  studies

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PDP - Three Project Levels

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• Major Project Level - 14 Steps
• Minor Project Level - 10 Steps
• Minimal Project Level - 5 Steps

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PDP - Major Project Level

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• Major Investment Study
• New interchange
• Multiple alternatives
• Corridor type projects
• Large amounts of ROW
• Highway on new location
• (Typically higher level Environmental Documents-
  EIS/EA/CE-4)

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PDP - Minor Project Level

• Bridge replacements, resurfacing (with drainage),
  and safety projects
• Projects may include ROW, utility relocations
• (Typically lower level Environmental Documents-
  CEs.)

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MED 162- Safety Widening
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Typical- Safety Realignment
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PDP - Minimal Project Level

• Traditional maintenance that does not alter
  highway cross section or geometry, requires
• No ROW,
• Minimal impacts to utilities,
• No impacts to environmental resources. (Typically
  exempt from Environmental studies.)
• Examples mowing, guardrail replacement,
  traffic signal maintenance, bridge deck overlays,
  herbicidal spraying, resurfacing (without
  drainage), etc

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• Project Classifications and Corresponding
  Processing

• Project Classifications and Corresponding
  Processing

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Development of Projects with the Major Process
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In the beginning..

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• ODOT leadership, State or local leaders identify
  problem, need, general location and request a
  project
• The Project Sponsor selects a project manager
  who
• Verifies that the problem / potential project is
  identified as a need through a comprehensive plan
  or system analysis such as
• Access Ohio Jobs Progress MPO LRP TRAC local
  government plan statewide or regional planning
  study District Work Plan Safety and Congestion
  List

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beginning (cont.)

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• Categorizes the potential project
• major, minor, minimal
• Enters project into Ellis, gets a PID
• Identifies project team and stakeholders
• Holds kick-off meeting to
• Discuss Scope, PIP
• Decides whether to hire consultant and advances
  the consultant selection process
• Begins to draft a Scope the Work and Gantt
  Charts

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MPO/MIS conducted through the PDP

• If choose to follow, if receive additional ODOT
  funding, must coordinate through UCP
• If choose not to follow, ODOT UCP will complete
  needed planning products prior to advancing to
  NEPA

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Purpose for planning is ultimately to build the
right thing in the right place at the right
time with the right funding

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Major Planning Study Step 1

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• OBJECTIVES
• Define study area
• Identify work with stakeholders
• Develop PIP
• Define measures of success
• Refine Scope of Services
• Update costs milestones

• PRODUCTS
• Study area boundaries
• Stakeholders contacted
• Fed Oversight Determination
• PIP, in place and approved
• Consensus on goal measure
• SOS refined
• Ellis updated

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Public Involvement Plan

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• Must be documented approved for major projects
  by Urban Corridor Planning
• Must incorporate environmental justice analysis
• Involvement gt Information
• Touches every step in PDP
• Step 1

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Major Planning Study Step 2

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• OBJECTIVES
• Identify and review data
• Conduct research
• Prepare base maps
• Prepare Exist Future Conditions Report
• Confirm study area logical termini
• Develop Red Flag Summary
• Prepare Draft Purpose Need Statement

• PRODUCTS
• Existing and future conditions report
• Base maps
• Confirmed study area and logical termini
• Red Flag Summary
• Draft Purpose and Need Statement

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Draft Purpose Need (Urban Corridor Planning
sends 2 copies to FHWA Ohio requesting their
concurrence on 4 issues)

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• Identifies and quantifies problem need such
  that independent utility or significance is
  established
• Addresses logical termini to establish design
  concept and scope

Step 2
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Draft Purpose Need cont.

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• 3. Does NOT restrict consideration of other
  reasonable, foreseeable transportation
  improvements in the study area
• 4. Is adequate to use to evaluate planning level
  conceptual alternatives

Step 2
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Draft Purpose and Need

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• PN is submitted to Urban Corridor Planning
• (PN is a living document through out planning)
• OES Districts accept PN for CE 3s less
• FHWA accepts for others
• The scoping committee does NOT need to accept
• The PROCESS used to develop the PN is critical
• PN must be determined BEFORE defining or
  evaluating alternatives

Step 2
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Red Flag Summary Issue Areas Appendix H

• Project Planning Information
• Geotechnical
• Geometrics
• Environmental
• Hydraulics
• Structures
• Pavement

• Traffic Control
• MOT
• ROW/Survey
• Utilities
• Permits

Step 2
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Red Flag Summary

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• Keep it simple
• Intended as a literature search, check if we have
  borings
• Conduct a field review
• 80 of the form may be Not Applicable
• Base map showing red flags required for Major
  Projects
• Appropriate expertise

Step 2
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Major Planning Study Step 3

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• OBJECTIVES
• Identify conceptual alternative solutions
• No build and Modal
• Develop cost estimates
• Quantitatively compare and evaluate
• Document alternative, elimination process,
  reasoning

• PRODUCTS
• Alternatives identified
• Cost estimates
• Evaluation matrix
• Elimination reasoning
• Documentation
• Activities
• Products
• Recommendations

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Corridors Considered

• Feurt Hill Bypass
• Inner Bypass
• Airport Bypass
• West Bypass
• Airport Arterial
• SR 104 Arterial
• US 23/US 52 minor improvements
• No Build

Step 4
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Major Planning Study Step 4

• OBJECTIVES
• Recommend Design Concept and Scope
• Revise Purpose Need
• Determine NEPA requirements
• Recommend funding, timing, delivery strategy
• Document in Plng. Study Report or Strategic Plan
• Concurrence Point 1
• Update cost estimates milestone dates

• PRODUCTS
• Documentation of
• Recommended design concept and scope (not a
  restrictive engineering design)
• Funding, phasing, timing, delivery strategy
• Revised Purpose Need
• Decision making process
• Completion of Concurrence Pt.1
• MPO concurrence
• Preliminary legislation
• In a Planning Study Report or Strategic Plan

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Planning Study Report comprehensive
compilation including

• Ex. Summary
• Study scope, history
• Organization, structure
• PIP
• Exist Future Conditions
• Purpose Need
• Red Flag Summary
• Alternatives considered, elimination and
  reasoning

• Recommendations
• Strategic Plan
• Prioritized recommendations
• Funding
• Phasing
• Delivery Strategy
• Concurrences
• Appendices
• Technical data
• Correspondence

Step 4
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Strategic Plan

• Provides a general overview and states where full
  documentation of decision making process exists
• Identifies purpose and need
• Documents recommended policies, programs,
  projects to advance and their
• Locations, logical termini and utility of each
• Financing requirements, responsibilities
• Priority order - timing, phasing
• Clarifies project sponsors roles,
  responsibilities, funding - commitments and
  concurrences
• Defines the legal, financial, admin / PDP actions
  needed to advance the recommendations

Step 4
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Products - Required ApprovalsAppendices B and C

• Documents to UC Planning for distribution and
  approval
• Study Area
• PIP
• Draft Purpose Need (UC Planning forwards to
  FHWA)
• Red Flag Summary, Exist Future Conditions
• MIS (UC Planning forwards to FHWA)
• Planning Study Report or Strategic Plan
• U CP review time 15 working days

Step 4
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Documentation is all that lasts.
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Strategic plan/Planning study report is what
documents that you are building the right thing
in the right place at the right time with the
right funding
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Questions and CommentsMajor PDP Steps 1-4
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Environmental Products From Steps 1-4

• Planning Study Report/Strategic Plan
• This document will be used to coordinate with
  agencies.
• Coordinate PN, modal alternatives, red flags,
  results of any additional investigations and
  projects concept and scope to move forward.
• Revisit Public Involvement Plan and adjust as
  needed.
• Continue to build upon the earlier successes.

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Concurrence Point 1

• Use Strategic Plan to obtain agency review and
  comment on PN, Modal Alternatives and Design
  Concept and Scope.
• Obtain ODOT agreement on concept to date.

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Step 5 Develop Conceptual Alternatives

• Study/address public involvement issues.
• Select corridors for further study.
• Develop Scope for Steps 5 and 6.
• Develop horizontal roadway alignments or
  corridors avoiding red flags.
• Perform environmental field studies.
• Submit Conceptual Alternatives Study (CAS) LD
  1403.3 (Design Requirements).
• Update cost estimates and schedules.

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Corridors to be studied in Step 5
Step 5
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• Corridors to be studied in Step 5

Step 5
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Environmental Field Studies Conducted within the
Conceptual Alternatives

• Ecological (water resources, plant and animal
  species, terrestrial habitat, farmland)
• Cultural (history/architecture)
• Environmental Site Assessment Screening
  (hazardous waste and landfills)
• Social and Economic Resources (environmental
  justice, Title 6 of the Civil Rights Act,
  community issues)
• Section 4(f) of 49 USC 303 and 23 USC 138
  properties (parks, recreation areas, waterfowl
  refuges, and historic sites)
• Noise receptors (hospitals, schools, etc)
• Relocation Assistance Program (RAP) Study

Step 5
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Elements of a Conceptual Alternative Study (CAS)
- Step 5

• History of the project
• Purpose and need
• Public involvement and agency coordination
  activities
• Modal alternatives considered, including the
  no-build alternative
• Corridors and horizontal roadways developed and
  selected for further study
• Results of environmental field studies
• CAS is a combined Design/Environmental document.

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Design Elements of CAS (cont.)

• Design Topics
• Survey
• Typical Sections
• Plan Views/Alignments
• Existing Soils Information
• Preliminary Coordination
• Recommendations

• Survey
• Aerial Mapping
• Existing Plans

Step 5
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Design Elements of CAS (cont.)

• Design Topics
• Survey
• Typical Sections
• Plan Views/Alignments
• Existing Soils Information
• Preliminary Coordination
• Recommendations

• Typical Sections
• Traffic (not certified)
• Number of Lanes
• Lane and shoulder width, grading

Step 5
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Design Elements of CAS (cont.)

• Plan Views/Alignments
• Horizontal Alignments w/mainline curve data
• Assumed Corridor Widths
• Consider Red Flag Areas
• Determine Best Placement of Bridge Structures
• Identify Interchange Locations

• Design Topics
• Survey
• Typical Sections
• Plan Views/Alignments
• Existing Soils Information
• Preliminary Coordination
• Recommendations

Step 5
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Design Elements of CAS (cont.)

• Existing Soils Info.
• Avoid sensitive areas
• Preliminary recommendations
• Preliminary Coordination
• Railroads
• Utilities

• Design Topics
• Survey
• Typical Sections
• Plan Views/Alignments
• Existing Soils Information
• Preliminary Coordination
• Recommendations

Step 5
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Design Elements of CAS (cont.)

• Design Topics
• Survey
• Typical Sections
• Plan Views/Alignments
• Existing Soils Information
• Preliminary Coordination
• Recommendations

• Recommendations
• Matrix/Summary of advantages and disadvantages of
  each alternative
• Cost Estimates
• Discussion of alternatives to be advanced to Step
  6

Step 5
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Concurrence Point 2

• Use CAS to obtain agency concurrence on
  conceptual alternatives considered and dismissed.
  
• Obtain ODOT agreement on design to
  date.
• Conduct public involvement.

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Step 6 Develop Feasible Alternatives

• Define two/three feasible alternatives and
  develop preliminary construction limits
• Conduct first Value Engineering Study
• Perform field refinement environmental studies
• Prepare Assessment of Feasible Alternatives
  (AFA)- LD 1403.4 (Design Requirements)
• Conduct first Constructability Review
• Update cost estimates/schedule

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Valley Option
Hill Option
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Step 6
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Step 6
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Step 6
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Elements of the AFA

• Planning/NEPA
• Mapping with Red Flags
• Env. field studies (refined)
• 2-3 Feasible Alts.
• PI/Agency coord.
• Identified potential mitigation areas for stream
  and wetland impacts.

• Design
• L D 1404.4
• Recommendations
• Alternatives evaluation/matrix
• Discussion of preferred alt.

Step 6
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Assessment of Feasible Alternatives

• Design Topics
• Geometrics
• Geotech
• Drainage
• Construction Limits Right of Way
• Structures
• (Cont.)

• Geometrics
• Certified traffic
• Horizontal Alignments including Interchanges
• Interchange Justification Study Issues
• Preliminary vertical profiles
• Clearances
• Drives (critical areas)
• Potential Design Exceptions
• Service Roads

Step 6
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Assessment of Feasible Alternatives

• Design Topics
• Geometrics
• Geotech
• Drainage
• Construction Limits Right of Way
• Structures
• (Cont.)

• Geotech
• Begin Subsurface Investigation critical areas.
• Drainage
• Conceptual storm sewers (trunk lines, outfalls)
• Culvert Sizing (USGS streams, cover issues)
• Type of Required BMPs

Step 6
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Assessment of Feasible Alternatives

• Design Topics
• Geometrics
• Geotech
• Drainage
• Construction Limits Right of Way
• Structures
• (Cont.)

• Construction Limits Right of Way
• Cross Sections (GEOPAK run)
• Total Takes
• Existing Property lines from Tax Maps
• Utility Relocations

Step 6
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Assessment of Feasible Alternatives

• Design Topics
• Geometrics
• Geotech
• Drainage
• Construction Limits Right of Way
• Structures
• (Cont.)

• Structures
• Bridge Locations
• Retaining Wall Locations

Step 6
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Assessment of Feasible Alternatives

• Design Topics (cont.)
• Maintenance of Traffic
• Other
• Sheets
• Cost Estimates
• Recommendations
• Reviews

• Maintenance of Traffic
• Work Zone Alternatives Analysis
• Other
• Lighting
• Aesthetics
• Railroads
• Noise Walls

Step 6
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Assessment of Feasible Alternatives

• Design Topics (cont.)
• Maintenance of Traffic
• Other
• Sheets
• Cost Estimates
• Recommendations
• Reviews

• Sheets
• Typical Sections
• Plan View (All existing and proposed information
  developed to date)
• Profile Views
• Cross Sections
• Flexible Format

Step 6
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Assessment of Feasible Alternatives

• Design Topics (cont.)
• Maintenance of Traffic
• Other
• Sheets
• Cost Estimates
• Recommendations
• Reviews

• Cost Estimates
• Environmental Mitigation
• ROW Acquisition
• Utility Reimbursement
• Construction

Step 6
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Assessment of Feasible Alternatives

• Design Topics (cont.)
• Maintenance of Traffic
• Other
• Sheets
• Cost Estimates
• Recommendations
• Reviews

• Recommendations
• Matrix/Summary of advantages and disadvantages of
  each alternative
• Cost Estimates
• Discussion of preferred alternative to be
  advanced to Step 7

Step 6
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Assessment of Feasible Alternatives

• Design Topics (cont.)
• Maintenance of Traffic
• Other
• Sheets
• Cost Estimates
• Recommendations
• Reviews

• Reviews
• Complete List Appendix B in the PDP Manual

Step 6
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Environmental Field Studies Conducted within the
Feasible Alternatives

• Preliminary Noise Analysis
• Phase II History/Architecture Survey
• Section 4(f) Evaluation
• Phase I Environmental Site Assessments
• Farmland studies
• Refined ecological studies

Step 6
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Concurrence Point 3

• Conduct public involvement
• Use AFA to obtain agency concurrence on the
  feasible alternatives, impacts, and any proposed
  mitigation.
• Obtain ODOT agreement on design
  to-date.
• AFA is a combined Design/Environmental Document.

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Step 7 Develop Preferred Alternative

• Based on Agency and Public comments-Recommend
  preferred alternative
• ODOTs recommendation only.
• Refine design plans for preferred alternative
• Submit Preferred Alternative Verification Study-
  (Design only report LD
  1403.5)

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Preferred Verification Study

• Design Topics
• Survey
• Geometrics
• Geotech
• Pavements
• Drainage
• Structure Type Study
• Maintenance of Traffic
• (Cont.)

• Survey
• Ground Survey
• Underground utilities
• Bridges
• Channels

Step 7
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Preferred Verification Study

• Design Topics
• Survey
• Geometrics
• Geotech
• Pavements
• Drainage
• Structure Type Study
• Maintenance of Traffic
• (Cont.)

• Geometrics
• Finalize horizontal and vertical alignments
• Interchange Justification Study
• Turn lanes and preliminary pavement markings

Step 7
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Preferred Verification Study

• Design Topics
• Survey
• Geometrics
• Geotech
• Pavements
• Drainage
• Structure Type Study
• Maintenance of Traffic
• (Cont.)

• Geotech
• Complete Subsurface Investigation
• Including recommendations
• Pavements
• Request pavement design
• Subsurface drainage requirements

Step 7
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Preferred Verification Study

• Design Topics
• Survey
• Geometrics
• Geotech
• Pavements
• Drainage
• Structure Type Study
• Maintenance of Traffic
• (Cont.)

• Drainage
• Size all culverts
• Locations of BMPs
• Channel Relocations
• Design storm sewers
• Ditch flowlines

Step 7
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Preferred Verification Study

• Design Topics
• Survey
• Geometrics
• Geotech
• Pavements
• Drainage
• Structure Type Study
• Maintenance of Traffic
• (Cont.)

• Structure Type Study
• Hydraulic study and scour
• Structure Types
• Clearances
• Maintenance of Traffic
• Permitted Lane Closures Exceptions Committee

Step 7
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Preferred Verification Study

• Design Topics (cont.)
• Traffic Control
• Other
• Right of Way
• Environmental
• Sheets
• Cost Estimates
• Reviews

• Traffic Control
• Signal Warrants
• Other
• Airway/Highway Clearance Analysis
• Retaining Wall Justification
• Pedestrian Overpass Justification
• Noise Wall Justification

Step 7
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Preferred Verification Study

• Design Topics (cont.)
• Traffic Control
• Other
• Right of Way
• Environmental
• Sheets
• Cost Estimates
• Reviews

• Right of Way
• Refine construction limits
• Poles, controllers
• Ditch flowlines
• Culvert outlet protection
• Railroad acquisition

Step 7
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Preferred Verification Study

• Design Topics (cont.)
• Traffic Control
• Other
• Right of Way
• Environmental
• Sheets
• Cost Estimates
• Reviews

• Environmental
• FEMA Zones
• Stream/Wetland Mitigation
• Waterway permits (Determination or Draft Permit)
• Permissible waste and borrow areas
• Environmental Commitments

Step 7
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Preferred Verification Study

• Design Topics (cont.)
• Traffic Control
• Other
• Right of Way
• Environmental
• Sheets
• Cost Estimates
• Reviews

• Sheets
• Title Sheet
• Schematic
• Typical Sections
• Plan and Profile
• Cross Sections/Channel Sections

Step 7
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Preferred Verification Study

• Design Topics (cont.)
• Traffic Control
• Other
• Right of Way
• Environmental
• Sheets
• Cost Estimates
• Reviews

• Cost Estimates
• ROW Acquisition
• Utility Reimbursement
• Construction

Step 7
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Preferred Verification Study

• Design Topics (cont.)
• Traffic Control
• Other
• Right of Way
• Environmental
• Sheets
• Cost Estimates
• Reviews

• Reviews
• Complete List Appendix B in the PDP Manual.

Step 7
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Environmental Field Studies Conducted within the
Preferred Alternative

• Perform environmental field study/refine impact
• Phase I and II archaeology
• Determination of effects for historic properties
• Phase II ESA Work Plan and Phase II ESA
• Wetland delineations
• Final stream assessments
• Biological Assessment for federally listed
  species
• Final noise analysis
• Prepare 404/401 Waterway Permit Determination
• Prepare Environmental Document (CE, EA or Draft
  EIS, as needed)

Step 7
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Step 7
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Graphic Display
Step 7
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Concurrence Point 4

• Conduct public involvement
• Obtain agency concurrence on the preferred
  alternative, impacts, and proposed mitigation.
• Obtain ODOT agreement on
• design to-date.

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Step 8 Prepare Environmental Clearance/Develop
Stage 1 Design

• Submit CE, EA or Draft EIS for approval
• If EIS, develop FEIS and circulate
• Request approval (CE/FONSI/ROD)
• Develop and submit Stage 1 detailed design
• Establish proposed R/W limits
• Conduct final Value Engineering Study
• Prepare 404/401 Permit applications and draft
  Mitigation plans
• Cost Estimates/Schedule

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Step 8- Stage 1 Detailed Design LD 1403.7

• Survey
• Field Tiles
• Underground Items
• Property Pins
• Geometric
• Drive Details
• Intersection Geometry
• Interchange Details
• Guardrail
• Design Exception Request

• Design Topics
• Survey
• Geometric
• Drainage
• Right of Way
• Traffic Control
• Environmental
• Structures

Step 8
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Step 8- Stage 1 Detailed Design LD 1403.7

• Design Topics
• Survey
• Geometric
• Drainage
• Right of Way
• Traffic Control
• Environmental
• Structures

• Drainage
• Culvert Design
• Storm Sewer Design
• Drive Pipe Location/Design
• Channel Hydraulic Design
• Finalize Ditch Flowline Elevations

Step 8
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Step 8- Stage 1 Detailed Design LD 1403.7

• Design Topics
• Survey
• Geometric
• Drainage
• Right of Way
• Traffic Control
• Environmental
• Structures

• Right of Way
• Title/Deed Research
• Removal Items
• Trees
• Steps
• Property Line Locations

Step 8
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Step 8- Stage 1 Detailed Design LD 1403.7

• Design Topics
• Survey
• Geometric
• Drainage
• Right of Way
• Traffic Control
• Environmental
• Structures

• Traffic Control
• Signal Pole/Controller Locations
• Overhead Sign Pole Locations

Step 8
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Step 8- Stage 1 Detailed Design LD 1403.7

• Design Topics
• Survey
• Geometric
• Drainage
• Right of Way
• Traffic Control
• Environmental
• Structures

• Environmental
• Stream/Wetland Mitigation
• 404/401 Permits
• Local Flood Plain Coordinator Approval for Flood
  Zone Encroachment (FEMA)

Step 8
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Step 8- Stage 1 Detailed Design LD 1403.7

• Design Topics
• Survey
• Geometric
• Drainage
• Right of Way
• Traffic Control
• Environmental
• Structures

• Preliminary Structure Design Report (Previously
  TSL)

Step 8
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Concurrence Point 5

• Conduct public involvement
• Obtain agency concurrence on Selected Alternative
  (if EIS)
• Obtain ODOT approval on Stage 1 design.
• Scope for Detailed Design (Stage 2-3).

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Step 9 Develop Stage 2 Design

• Summarize environmental commitments and prepare
  Environmental plan notes
• Prepare final mitigation plans
• Develop and submit Preliminary R/W plans
• Develop and submit Stage 2 Detailed Design
• Conduct second Constructability Review

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Step 9- Stage 2

• Pavement Elevations/Joint Details
• Underdrain Details
• Culvert Headwall Details
• Detailed Structure Design
• Maintenance of Traffic Phasing Plans
• Pavement Markings
• Signing

• Signals
• Lighting
• Disposition of miscellaneous items (steps,
  mailboxes, etc.)
• Fencing Plans
• Water and sanitary details
• Landscaping
• No quantities
• Const. cost estimate

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Step 10 Complete Right of Way Plan and Begin
Acquisition

• Complete and submit Final R/W Plans
• Complete and submit R/W Tracings
• Begin R/W acquisition
• Begin environmental mitigation
• Begin utility relocation
• Update utility reimbursement and R/W costs

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Step 11 Develop Stage 3 Design

• Develop and submit Stage 3 Detailed Design
• Prepare Environmental Consultation Form
• Update construction cost estimate

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Step 11- Stage 3 Design

• General Notes
• Underdrain Bends and Branches
• Project Site Plan
• Estimated Quantities
• Pavement Calculations, Drainage Quantities,
  Earthwork and Seeding, MOT, Traffic Control,
  Bridge, etc.)
• General Summary

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Step 12 Prepare Final Plan package

• Prepare and submit Final Tracings
• R/W Certification
• Prepare and submit Final Plan Package
• Update construction cost estimate
• Achieve milestone for Final tracing Approval

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Step 13 Award Contract

• Prepare Plans, Specifications and Estimate
  package
• Complete final legislation
• Obtain federal authorization
• Advertise project
• Respond to pre-bid questions
• Award contract

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Step 14 Construct Project

• Conduct pre-construction conference
• Review and respond to contractors Value
  Engineering Change Proposals
• Construct project

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Questions and CommentsPDP Steps 5-14
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Development of Projects with the Minor Process
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Major Changes for Planners

• Sign scope (DPPA, DPA, DHMA, others)
• Red Flags
• Purpose Need
• Documentation
• Ellis
• Project Management
• CO will QAR

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Step 1Develop Purpose and Need

• Confirm entry into Ellis
• Identify the study area
• Identify and communicate with stakeholders
  (Federal Oversight Determination)
• Conduct a site visit
• Conduct technical studies
• Develop Red Flag Summary
• Develop a Purpose and Need

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Step 2 Determine Scope, Schedule and Budget

• Identify alternatives
• Determine project scope
• Determine project schedule
• Determine project budget
• Project becomes an active project in Ellis

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• Step 2 Contd.
• Determine level of Environmental documentation
• Address stakeholder comments by reaching
  concurrence point 1
• Update project cost estimates (construction,
  utility reimbursement and right of way
  acquisition) and milestone dates in Ellis

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Planning Points to Remember

• Communicate
• Identify Red Flags Early
• Define the Purpose and Need BEFORE identifying
  alternatives
• Document to avoid redundancy / redoing

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Why are we here today?
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Major Changes for the Environmental and Design
Process

• Better up-front information (I.E.- Red flags,
  Ellis, purpose need documentation,etc.)
• PE merged with environmental
• Revised Staged Review Process
• And - most importantly

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• 1
• Communication!!!

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Step 3 Perform Environmental Analysis and Begin
Preliminary Engineering

• Verify Study Area
• Notify property owners
• Complete topographic field survey
• Conduct Environmental Studies
• Prepare and submit Minor Project Preliminary
  Engineering Study

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• Step 3 Contd.
• Identify existing utilities and coordinate with
  utility companies
• Prepare draft Categorical Exclusion (CE)
• Complete Waterway permit determinations and draft
  applications
• Update project cost estimates (construction,
  utility reimbursement and right of way
  acquisition) and milestone dates in Ellis

123
The CE Process and Documentation

• Part I includes an overall project description
  and general information. This part also
  includes project design criteria, roadway
  characteristics, structures, anticipated design
  exceptions and selected maintenance and
  protection of traffic measures.
• Part II includes the environmental impacts and
  coordination as a result of Part I.

124
The CE Process and Documentation

• Sufficient engineering should be completed in the
  preliminary development phase to assess
  environmental impacts, complete the public
  involvement requirements and to complete the CE
  Form.
• The Preliminary Engineering Study is developed to
  identify the build alternative in the
  environmental document and should be included as
  an attachment or by reference. The PE Study
  should serve as a basis to proceed with the final
  design and to evaluate the final plans when the
  environmental consultation review is performed.

125
Step 3 - Minor Project Preliminary
Engineering Study

• Single/multiple alternatives
• Objectives
• Determine Design Scope
• Determine Project Development Schedule
• Estimate Budget for Construction, Utility
  Reimbursement, Right of Way Acquisition
• Develop Preliminary Construction Limits
• Detailed requirements in LD Manual.

126
Step 3 - Minor Project Preliminary Engineering
Study Topics

• Design Topics
• Survey
• Geometric
• Drainage
• Right of Way
• Traffic Control
• Environmental
• Structure Type Study

• Survey
• Existing plan information
• Topography
• Channel
• Bridge
• Utilities

127
Step 3 - Minor Project Preliminary Engineering
Study Topics

• Design Topics
• Survey
• Geometric
• Drainage
• Right of Way
• Traffic Control
• Environmental
• Structure Type Study

• Geometric
• Horizontal Alignment
• Vertical Alignment
• Lane Width
• Intersection Design
• Access
• Capacity
• Design Exception Issues

128
Step 3 - Minor Project Preliminary Engineering
Study Topics

• Design Topics
• Survey
• Geometric
• Drainage
• Right of Way
• Traffic Control
• Environmental
• Structure Type Study

• Drainage
• Culvert Sizing
• Conceptual Storm Sewer
• Channel Relocation

129
Step 3 - Minor Project Preliminary Engineering
Study Topics

• Design Topics
• Survey
• Geometric
• Drainage
• Right of Way
• Traffic Control
• Environmental
• Structure Type Study

• Right of Way
• Existing R/W limits
• Total Take Parcels
• Relocations
• Utility Relocations
• Railroads

130
Step 3 -Minor Project Preliminary Engineering
Study Topics

• Design Topics
• Survey
• Geometric
• Drainage
• Right of Way
• Traffic Control
• Environmental
• Structure Type Study

• Traffic Control
• Pavement Markings (Lane Controls)
• Signal Warrants

131
Step 3 - Minor Project Preliminary Engineering
Study Topics

• Design Topics
• Survey
• Geometric
• Drainage
• Right of Way
• Traffic Control
• Environmental
• Structure Type Study

• Environmental
• Stream/Wetland Mitigation
• 404/401 Permits
• FEMA Flood Zones

132
Step 3 - Minor Project Preliminary Engineering
Study Topics

• Design Topics
• Survey
• Geometric
• Drainage
• Right of Way
• Traffic Control
• Environmental
• Structure Type Study

• Structure Type Study
• Hydraulic Study and Scour Analysis
• Alternative Comparison
• Foundation Recommendations

133
Step 3 - Minor Project Preliminary Engineering
Study Submission

• Submission
• Title Sheet
• Typical Sections
• Conceptual MOT
• Plan and Profile
• Plan Sheet/Roll
• Cross Sections
• Culvert Calculations
• Structure Type Study

• Title Sheet
• Certified Traffic Data
• Project Description
• Design Designation Information
• Design/Legal Speeds

134
Step 3 - Minor Project Preliminary Engineering
Study Submission

• Submission
• Title Sheet
• Typical Sections
• Conceptual MOT
• Plan and Profile
• Plan Sheet/Roll
• Cross Sections
• Culvert Calculations
• Structure Type Study

• Typical Sections
• Number of Lanes
• Lane/Shoulder Widths
• Grading Type
• Pavement Buildup
• Subsurface Drainage
• Curb Type
• Sidewalk
• Buffer

135
Step 3 - Minor Project Preliminary Engineering
Study Submission

• Conceptual Maintenance of Traffic
• Number of Lanes
• Lane Widths
• Access Management
• Preliminary Phasing Sketches
• Critical Areas
• Detour Routes
• Pedestrian Traffic
• Time Limitations

• Submission
• Title Sheet
• Typical Sections
• Conceptual MOT
• Plan and Profile
• Plan Sheet/Roll
• Cross Sections
• Culvert Calculations
• Structure Type Study

136
Step 3 - Minor Project Preliminary Engineering
Study Submission

• Plan and Profile
• Plan
• Existing Topography
• Existing Right of Way/Property Lines
• Existing/Proposed Alignment Information
• Lane Widths
• Proposed Pavement
• Critical Drive Locations
• Service Road Locations
• Preliminary Pavement Markings

• Submission
• Title Sheet
• Typical Sections
• Conceptual MOT
• Plan and Profile
• Plan Sheet/Roll
• Cross Sections
• Culvert Calculations
• Structure Type Study

137
Step 3 - Minor Project Preliminary Engineering
Study Submission

• Submission
• Title Sheet
• Typical Sections
• Conceptual MOT
• Plan and Profile
• Plan Sheet/Roll
• Cross Sections
• Culvert Calculations
• Structure Type Study

• Plan and Profile (Continued)
• Plan (Continued)
• Conceptual Storm Sewer Locations
• Proposed Culvert Locations
• Relocated Channels
• Preliminary Intersection Turning Radii
• Construction Limits
• Total Take Parcels
• Commercial/Residential Relocations
• Label Waterways/Side Roads/Railroads

138
Step 3 - Minor Project Preliminary Engineering
Study Submission

• Submission
• Title Sheet
• Typical Sections
• Conceptual MOT
• Plan and Profile
• Plan Sheet/Roll
• Cross Sections
• Culvert Calculations
• Structure Type Study

• Cross Sections
• Existing Ground
• Foreslopes/Backslopes
• Ditch Flowlines

139
Step 3 - Minor Project Preliminary Engineering
Study Submission

• Submission
• Title Sheet
• Typical Sections
• Conceptual MOT
• Plan and Profile
• Plan Sheet/Roll
• Cross Sections
• Culvert Calculations
• Structure Type Study

• Culvert Calculations
• Drainage/Contributing Drainage Areas
• 2/Design/100 Year Discharges
• Allowable Headwater Elevations
• Ordinary High Water/Design/100 Year Water Surface
  Elevation

140
Step 3 - Minor Project Preliminary Engineering
Study Submission

• Submission
• Title Sheet
• Typical Sections
• Conceptual MOT
• Plan and Profile
• Plan Sheet/Roll
• Cross Sections
• Culvert Calculations
• Structure Type Study

• Structure Type Study
• Topo Sheet
• Sketches
• Hydraulic Study and Scour Analysis
• Narrative
• Cost Estimate
• Foundation Recommendations

141
Step 3 - Minor Project Preliminary Engineering
Study Submission

• Submission (Cont.)
• Preliminary Soil Sheets
• Cost Estimate
• Matrix of Alternatives

• Preliminary Soil Sheets
• Soil Profile
• Structure Foundation Investigation

142
Step 3 - Minor Project Preliminary Engineering
Study Submission

• Submission (Cont.)
• Preliminary Soil Sheets
• Cost Estimate
• Matrix of Alternatives

• Cost Estimate
• Construction
• Utility Reimbursement
• Right of Way Acquisition

143
Step 3 - Minor Project Preliminary Engineering
Study Submission

• Submission (Cont.)
• Preliminary Soil Sheets
• Cost Estimate
• Matrix of Alternatives

• Matrix of Alternatives
• Advantages
• Disadvantages

144
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145
Step 4 Prepare Environmental Clearance and
Develop Stage 1 Design

• Perform detailed environmental studies, Phase I
  and II Archaeology and Wetland Delineation, and
  coordinate with resource agencies
• Prepare and submit Final Categorical Exclusion
  (CE)
• Develop Documentation for Consultation and
  Memorandum of Agreement
• Initiate floodplain coordination

146

• Step 4 Contd.
• Develop Conceptual Mitigation Plans (if necessary
  for wetlands, archaeology)
• Summarize environmental commitments and develop
  necessary plan notes
• Develop and submit Stage 1 Detailed Design Plans
• Prepare final Waterway Permit applications
• Update project cost estimates (construction,
  utility reimbursement and right of way
  acquisition) in Ellis

147
Step 4 - Minor Project Stage 1 Design

• Same level of detail as required for the Major
  Process.
• Detailed requirements in LD Manual.

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150
Minor PDP Conclusions

• Identify Red Flags Early
• Define the Purpose and Need BEFORE identifying
  alternatives
• PE merged with environmental
• Revised Staged Review Process
• Multi-disciplines
• Communication

151
Questions and CommentsMinor Process
152
Development of Projects with the Minimal Process
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154
Minimal Process Steps

• Step 1 Determine Scope, Schedule and
  Budget
• Step 2 Develop Stage 3 Design Plans
• Step 3 Prepare Final Plan Package
• Step 4 Award Contract
• Step 5 Construct Project

155
Questions on Minor or Minimal Process
156
New Scope of Services Process
157
PDPis theScope
158
New Scope Forms Include Three Components

• Project Description/ Incorporation Text
• PDP Table includes PDP Activities
• Design Manuals Table basically Table of
  Contents

159
Scope of Services Document 1 Project
Description/Incorporation Text
160
Scope Component 2 PDP Activity Table

• Revise to specify consultant responsibilities

161
Scope Component 3Design Manual Table

• Include any known deviations from standards.

162
New Proposal Task Lists

• Based on PDP and
• LD Manual

163
Proposal Task Table

• Itemized list of activities
• Follows PDP Steps
• Can be modified for project flexibility

164
For More Scoping Information

• Go to
• O/OTHER/CONTRACT/CONSULT/DistrictForms/SOS
  Committee/New Scope

165
Gantt Charts
166
Gantt Charts

• Needed to provide a road map for completion of
  your project.
• Shows critical path and other due dates for your
  project.
• Assigns
• responsibility for
• each task.

167
Gantt Charts

• Required for TRAC (for phases funded), JP
  projects and other projects that are expected to
  require a CE-4.
• Recommended for all projects involving R/W
  acquisition or utility relocation.

168
Gantt Charts Typical Information

• Specific Tasks
• Duration
• Predecessors
• Baseline start/finish dates
• Actual start/finish dates
• Resources

169
Gantt Charts Typical Critical Path Items

• Right of Way plans and acquisition
• Utility Relocation
• Individual 404/401 Waterway Permits

170
Gantt Charts - Templates

• Available on the PDP website
• Samples only Edit tasks, durations and
  predecessors for specific projects

171
For More Information on the PDP

• Go Tohttp//www.dot.state.oh.us/pdp/
• Or, visit ODOTs Design Reference Resource Center
  (DRRC) web page be sure to subscribe to the PDP
  mailing list on the DRC for updates.
• http/www.dot.state.oh.us/drrc/

172
Final Questions and Comments
173
PDP Class Test

• Test is Open Book and Open Notes.
• Questions cover all Major areas as discussed
  today.
• Turn in your test as you leave the room.
• You will be notified of your grade via email.

• Thank You!