Purpose of this meeting: basic information and feedback session

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Parish Campus Planning Committee

• Welcome!
• Purpose of this meeting basic information and
  feedback session
• Goal why we are all here
• Background/Facts
• Some ideas under consideration
• Feedback and discussion

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Parish Campus Planning Committee
Upon completion of school remodel, Fr. Warwick
delivered a call to action

• Goal
• Recommendation on how best to fulfill remaining
  facilities projects originally anticipated as
  part of the Rooted in Faith Capital Campaign, as
  well as address Church and School space
  requirements more generally.

Membership

• Pastoral Council
• Jeff Purnell
• Kathy Chou
• Finance Council
• Tom Barton
• Pat Geary
• Facilities Committee
• Ken Holman
• Duke Powers
• Parish Staff
• Joan Mibach
• Leveraging Facilities Assessment report done
  February 2010

• Timeline
• June 2012 Kicked Off
• Sept 2012 Note to Parish
• Oct 2012 Leadership Input
• Dec 2012 Information sessions
• Jan 2013 Parishioner survey
• Feb 2013 Preliminary recommendations Parish
  Townhall meetings
• March 2013 Recommendations to Fr. Warwick

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Parish Campus Planning Committee

• Scope
• Parish Center for Youth in Ministry - Moving
  forward with our last remaining facility
  commitment of the Rooted in Faith Capital
  Campaign.
• Rectory and Parish Office Addressing issues
  including
• Bringing priest living situation to be in
  compliance with Diocesan guidelines regarding
  adequate separation of Priest residential life
  vs. Parish/office duties. Goal is to improve
  priest living situation.
• Compliance with Americans with Disabilities Act
  (ADA) requirements
• Increasing office and meeting space.
• Convent - Examination of best long-term use.
• Pre-school Expansion - Options to accommodate a
  facilities expansion given that we are presently
  at maximum capacity and have a waiting list, as
  well as its importance in feeding
  Kindergarten/school enrollment.

New since 2010 Facilities Assessment
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Parish Campus Planning Committee

• Key Considerations
• Of course we want to have it all
• Ideal situation is priests and sisters stay on
  campus, and we find a way to support all space
  requirements including Center for Youth Ministry
  and Preschool expansion
• But we dont have infinite /resources
• What financial commitments should we agree to
• Should we consider fund raising/special appeals?
• We should think about both the long-term and the
  short term
• Some near-term action is likely required, but we
  need to have a long-term view
• There are a lot of tradeoffs and complexities

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Parish Campus Planning Committee

• Facts Center for Youth in Ministry
• Recommended in 2009 Pastoral Plan and supports
  2002 Diocesan Pastoral Plan promulgated by Bishop
  McGrath
• Attract and engage the youth in the life and
  leadership of our Catholic Church in significant
  ways.
• Committed as part of the Rooted in Faith Capital
  Campaign.
• A dedicated space intended to foster interest in
  ministry, stewardship, and social justice. Not a
  Youth Center for after school hang out think
  command central, not play area.
• Research calls for 1000 sq ft space with office,
  small kitchen space, and ideally a restroom.
  Initial concept in 2009 was to build new
  structure off the Gym
• Would be used for variety of youth functions
  beyond Edge/LifeTeen, including Scouts, CCM,
  Service learning project planning.
• Ideally located near Parish Center (gym), Simon
  Room, Spooncer Hall and Church- to foster
  access to the areas where gatherings will
  actually occur
• Youth in Ministry Center space could be used for
  other meetings

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Parish Campus Planning Committee

• Facts Priest Living Quarters
• Rectory living space currently has 4 priest
  suites (bedroom, living room, and bathroom)1
  guest room w/ bath common living room and
  kitchen
• Currently house 1 pastor, 2 associates, and 1
  retired priest. (Fr. Warwick, Fr. Mark, Fr.
  Anthony, and Fr. Mike)
• Currently in violation of 2003 Clergy Housing
  Policy that mandates separation of living and
  work spaces for the health and well being of our
  priests.
• Parish staff uses the rectory kitchen daily
• Pastors office is inside the living quarters
• Rectory dining room is occasionally used for
  parish meetings
• Diocesan /Secular Priests, unlike Religious
  Priests, sisters or brothers, are not called to
  or expected to live in community.
• Current Diocesan parish statistics
• 49 - Combined on-site rectory office
• 27 - Priests live off-site
• 24 - Rectory on-site, but with separate offices
  in another building

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Parish Campus Planning Committee
Assoc Suite
AssocSuite
Current
PriestsQuarters
Retired Priest Suite
PastorSuite
Office Area
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Parish Campus Planning Committee

• Facts Parish Offices
• Associate Priests offices moved from their
  suites into rectory offices previously used by
  staff to create more separation from living
  quarters
• Most parish administration offices located in the
  rectory building
• Liturgy Dir. and CCM offices locate in Church
  building with 3 staff, DRE, Youth Minister and
  Edge Catechetics Coord., sharing one office 15
  x 16.
• Staff down by 1 since 2004 while programs and
  need for space has increased.
• Rectory office not compliant with the American
  with Disabilities Act (ADA)
• Accessibility to Rectory Office - No entrance
  ramp/elevator
• Restroom No ADA sized restroom
• Office activities encroach into rectory living
  space
• No break room facility, thus staff uses the
  kitchen
• More parish meetings than space, thus dining room
  is used

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Parish Campus Planning Committee

• Facts Convent/Sisters
• Convent Facility approximately 8,000sq ft.
• Downstairs Chapel, community room, kitchen, 5
  offices, 1 guest room
• Upstairs - 9 Bedrooms w/communal bathrooms, plus
  one bedroom w/private bathroom
• Dominican Sisters have been part of Parish since
  2003 (Sisters of IHM left Parish in 2002)
• Convent occupancy recently increased from 3 to 6.
  
• 2 sisters employed by Parish, and other 4 engaged
  in Parish
• Sr. Rebecca St. Simon Adult Spiritual Formation
  RCIA annual 10 month contract
• Sr. Jane Marie St. Simon School Teacher, Grade
  3 - annual 10 month contract
• Sr. Carmel Marie Retired Principal,
  volunteering 3x per week at another Diocesan
  school
• Sr. Irene Mary Music Ministry - 5PM Sat Mass,
  Guitar Lessons, Pre-school 1-2x/mo
• Sr. Joan - Sacred energy healer, retreat leader,
  small circle facilitator, and meditation teacher
• Sr. Reina Commutes to Motherhouse. Starting to
  engage in Outreach Social Justice
• Living in community is essential for the sisters.
  
• Prefer convent, but if offsite, would need
  individual bedrooms, space for chapel, community
  room, dining room, work/study area
• Commitment/Business arrangement
• Currently 1 year lease, but Sisters have recently
  expressed desire for 3 year lease
• Parish receives 36K/yr in rental income
• Parish pays utilities (7K/yr) and maintains
  building

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Parish Campus Planning Committee

• Facts St. Simon Pre-school
• Started in 2009 as Christian pre-school that
  also helps increase St. Simon Kindergarten
  School enrollment
• Uses Extended Care facility and thus has
  displaced extended care to use various other
  places on campus
• At current capacity of 27 which is limited by
  facilities space.
• High demand to increase the capacity.
• Current waiting list is 11.
• Administration desire to increase to as much as
  60 (current kindergarten size is 47)
• Adequate outside play space is critical
  requirement
• Positive financial impact to Parish
• 2012 School year 130K/yr in revenue and 41K/yr
  in profit
• Expansion to 60 would increase profit by
  estimated 70K/yr
• Very important to feed size of Kindergarten class
  and Grades 1-8 !

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Parish Campus Planning Committee

• Other Factors and Constraints
• Campus is near the maximum building footprint
  (per Los Altos Planning)
• Minimal (lt800 sq ft) remaining allowable space to
  build on
• Current capital budget affordability estimated to
  be 150K-250K
• Figure is based on current resources does not
  assume a major new campaign
• Donor fatigue is a concern
• Campaign starting now for new families since
  Rooted in Faith (Goal 250K)
• As funds are limited, need long term strategy
  with phased implementation
• Priority to address Priest Living, Office ADA,
  and Parish Youth Ministry Center as they are
  overdue, and Youth Ministry Center was committed
  as part of Capital Campaign
• While we want to do our homework, we should at
  least have a plan in 2013
• Preschool requirements are also very important to
  the long-run health of the school

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Parish Campus Planning Committee

• Some Basic Alternatives/Cost Estimates

• Build Center for Youth in Ministry off gym -
  250k
• Basic ADA upgrade to Rectory/Parish Offices -
  200k
• Add a portable to expand the size of the
  Preschool - 100-150k
• Setback variance would be required cost
  dependent on square footage
• Minimal Remodel of Rectory to include Center for
  Youth Ministry - 225k
• Would likely have to include ADA compliance at
  125k
• Would lose one two Priest living suite(s)
• and therefore would have to house one-two
  priests off-site - 33k-66k
• Downstairs convent remodel to accommodate
  preschool - 600k
• Remodel downstairs for preschool and minor
  upgrades to upstairs for other school/parish
  meeting space
• Sisters would need to be relocated
• Full convent remodel - 2.2M
• To accommodate Center for Youth in Ministry and
  Rectory office space
• Sisters would need to be relocated
• Full rectory remodel - 2.2M
• Would likely meet needs of Priests, Center for
  Youth Ministry, and Offices
• Full rectory remodel with basement (does not
  count in sq ft limitations) - 3.2M

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Parish Campus Planning Committee

• Discussion and Feedback