Guidelines:

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• Guidelines
• Giving Effective
• Presentation
• --------------------------------------------------
  -----------------------------------------
• ENGR 300
• Dept. of Computer Science and Engineering
• University of Bridgeport, CT 06601

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EFFECTIVE PRESENTATIONS

• Needed in our GLOBAL ECONOMY
• Convey Information 28 FASTER

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GRAPHICSCREATE A PERCEPTION

• Highly Professional
• Better Prepared
• More Persuasive
• Results in Faster BUY-IN

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ESTABLISH YOUR PURPOSE

• Why am I doing this?

To Sell To Teach To Motivate To
Persuade To Excite To Force a
Choice To Paint a Picture
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GET TO THE POINT

• Do not include details NOT DIRECTLY RELATED to
  your purpose
• Prepare the LAST SLIDE FIRST to help determine
  your objective

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GUIDE THE READERS EYES

• Assist them with Geometric Shapes
• Anchor them with Bullets
• Use the Unexpected to Increase the Span of
  Attention

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SECRETS

• Use CAPITALS for Emphasis
• Use BUILD SEQUENCES for Effect
• Use ARROWS to Highlight
• Use Clip Art in the Background to create Depth
• Use a typeface with Serifs to slow the reader down

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BACKGROUND COLORS
Red
HEIGHTENS EMOTIONS
Blue
CALM AND CONSERVATIVE
STIMULATES FEEDBACK
Green
BRINGS CHEER
Yellow
FORCEFUL
Black
NEUTRAL
Gray
MAGICAL
Purple
PASSIVE
Brown
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Rule 1 Plan Practice

• Without planning, presentations appear thrown
  together

Without practice you appear unprepared
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Rule 2 Use the Spell-Checker

• There is no excuse for misspelling!

Why should your customer trust your engineering
quality if you have no quality control over
your presentation?
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Rule 3 Don't read or memorize

• How would you like it if professors read from
  the textbook?
• Guaranteed to produce boredom
• Use bullets to trigger thoughts
• Speak extemporaneously
• Practice out-loud in front of your teammates
• Requires planning ahead (see rule 1)

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Rule 4 Avoid "um", "and uh", "ya know", etc.

• This habit stems from not practicing enough (see
  rule 1)
• Slow down your speech
• Deliberate as you speak
• Dont apologize for being nervous
• Your audience will appreciate your delivery much
  more

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Rule 5 Be Honest and Forthright

• Fallacy "If you can't dazzle 'em with
  brilliance, baffle 'em with BS. - Hoyle
• People know when they are being bamboozled
• Speak with sincerity and integrity
• If you dont know the answer to a question, admit
  it

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Rule 6 Display Confidence

• Expect to be challenged on your ideas
• Dont take questions as a personal attack
• Defensive Response Added Attack
• Open Response Greater Latitude

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Rule 7 Dont be Apathetic or Nonchalant

• If you dont care, why should your customer care?
• If you dont care, why should your manager
  support you?
• If you dont care, why should your audience
  listen?
• An apathetic presentation is a waste of
  everyones time

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Rule 8 Show Professional Courtesy

• Be on time for other presentations
• Give your full attention to the presentations of
  others
• Avoid an air of aloofness or unpreparedness

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Rule 9 Anticipate Questions

• You know your design better than anyone
• Think about the parts which will
  raise questions
• Think about the areas in your presentation which
  may be unclear.
• Plan ahead (see rule1) and prepare some holdback
  slides
• Demonstrate foresight and initiative.

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Rule 10 Expect Equipment Failure

• Fancy equipment is impressive...unless it doesn't
  work!
• Know how to use your equipment
• Keep a set of hardcopy slides just in case
• Have an extra bulb for the overhead projector

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Rule 11 Design Readable Slides

• 20 point font size or larger
• 7 bullets or less
• 7 words per bullet or less
• Separate complex ideas onto multiple slides
• This presentation uses 32 point Arial font

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Rule 12 Dress Professionally
Professional Appearance cleanliness neatness
clothing posture

• Appearance defines first impressions
• Professional appearance commands greater respect
  from the audience
• Professional appearance implies that the speaker
  takes the presentation seriously

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EFFECTIVE PRESENTATIONSUSING POWERPOINT
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POWERPOINT TIPSTEMPLATES AND TYPES

• CHOOSE NEW AND THEN CHOOSE A TAB
• GENERAL - FOR NO TEMPLATE
• PRESENTATION DESIGNS - TEMPLATES
• PRESENTATIONS - PRESENTATION TYPES, ONE
• USEFUL OPTION IS THE AUTOCONTENT WIZARD

• YOU CAN APPLY OR CHANGE TEMPLATES
• SELECT APPLY DESIGN TEMPLATE UNDER
• FORMAT IN THE MENU
• CHOOSE FROM THE LISTING IN PATH
• C/MSOFFICE/TEMPLATES/PRESENTATION DESIGNS

• YOU CAN ADD A FOOTER TO YOUR SLIDES
• UNDER VIEW SELECT HEADER AND FOOTER

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POWERPOINT TIPSDRAWING TOOLS

• THE DRAWING TOOLBAR IS ON THE BOTTOM
• CLICK ON TO CREATE A TEXT BOX
• CLICK ON DRAWING ELEMENTS
• CHOOSE LINE AND FILL COLORS
• ROTATE OBJECTS
• SELECT ARROWHEADS
• SHADOW OBJECTS

A
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POWERPOINT TIPSCLIP ART AND PICTURES
CHOOSE CLIP ART OR PICTURE UNDER INSERT
INSERT ANY PICTURE BY SPECIFYING THE PATH
AND THE FILE TYPE
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POWERPOINT TIPSWORD ART
SELECT THE TILTED A IN THE DRAWING TOOLBAR
A
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POWERPOINT TIPSORGANIZATIONAL CHARTS

• SELECT OBJECT UNDER INSERT IN THE MENU AND
• CHOOSE MS ORGANIZATIONAL CHART 2.0
• MAKE YOUR CHART
• UNDER FILE, SELECT EXIT TO RETURN TO YOUR
• PRESENTATION.
• DOUBLE CLICK ON THE CHART TO GO BACK TO
• THE CHART EDITOR

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POWERPOINT TIPSEQUATIONS

• SELECT OBJECT UNDER THE INSERT MENU
• CHOOSE MICROSOFT EQUATION 3.0

• IF THE TOOLBAR IS NOT ALREADY SHOWING
• CHOOSE TOOLBAR UNDER VIEW IN THE MENU
• CREATE YOUR EQUATION
• CHOOSE RETURN TO PRESENTATION UNDER FILE

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POWERPOINT TIPSSPELLING / FONTS

• CHOOSE SPELLING UNDER THE TOOLS MENU
• CHOOSE FONTS UNDER THE FORMAT MENU
• FONT SIZE
• FONT COLOR
• BOLD OR ITALICS OR UNDERLINE
• SUBSCRIPTS OR SUPERSCRIPTS
• FONT TYPE - TIMES NEW ROMAN - ARIAL

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POWERPOINT TIPSTRANSITIONS

• IN SLIDE SORTER MODE, CLICK ON A SLIDE
• SELECT TYPE OF FADE OUT IN DIALOG BOX
• CLICK ON BUTTON TO LEFT OF DIALOG BOX
• ADVANCE AUTOMATICALLY OR ON MOUSE CLICK
• ADVANCE WITH SOUND

• BULLETS CAN APPEAR WITH EACH MOUSE CLICK
• SELECT A TEXT BOX
• CHOOSE ANIMATION SETTINGS UPPER RIGHT
• SPECIFY BUILD
• SPECIFY EFFECTS

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POWERPOINT TIPSPRINTING HANDOUTS

• SELECT PRINT UNDER FILE MENU
• CHOOSE OPTION IN PRINT WHAT BOX
• SLIDES WITHOUT BUILDS
• HANDOUTS (2, 3 OR 6 PER PAGE)
• NOTES
• OUTLINE
• CHECK BLACK AND WHITE FOR BW PRINTERS

THANK YOU