Overview of Research Administration at the University of Alberta

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Overview of Research Administration at the
University of Alberta
RAD 101

• Betty Peavey, Research Facilitator
• Faculty of Science

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What is the Research Services Office (RSO)?

• A central unit on campus under the VP (Research)
• All research funding is administered by the RSO
• Around 90 staff agreements/contracts, finance,
  information management, business processes,
  reporting/audits, legal counsel
• Help the research community find, apply for,
  receive and manage research funding.

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Who are Research Facilitators (RFs)?

• First point-of-contact for the RSO
• Pre-award and Post-award support
• Review and sign off of research
  applications/proposals
• Advise on sponsor guidelines and UofA policy
• Trouble shoot research-related problems
• Educate via workshops, one-on-one training
• Answer questions

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Main Components of Research Funding
Funding Opportunities
Applying for Funding
Receiving Research Funding
Managing Research Funding
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Life Cycle of a Grant
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Things to Consider When Applying for Funding

• Deadlines Sponsor/RSO/Faculty/Dept
• Eligibility Applicant, Co-Applicants,
  Collaborators, Partners, Institution
• Type of Research activity
• Budget Indirect costs 20
• Submission process Paper/Courier/Electronic/Onli
  ne
• Letters of Support Institutional/Faculty/Dept
• Signatures

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Signatures

• Two sets of signature requirements
• Sponsor (signature requirements vary by sponsor)
• Usually outlined in the application guidelines or
  on the application form
• May or may not be required
• University of Alberta (signature requirements
  determined by UofA Policy)
• Always required for full applications

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Pre-submission Supplementary Signature Page for
Applications/Proposals
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Pre-submission Supplementary Signature Page for
Applications/Proposals
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Sponsor Notice of Award (NOA)

• If the application is successful, send us a copy
  of the NOA (RSO is not always copied on these)
• Can be a simple award letter or a complex
  agreement (researchers should not sign agreements
  without prior RSO review)
• If you receive an NOA for an application that was
  not initially reviewed/signed by RSO, attach the
  Request for New Project form

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Request for New Research Project Form
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Request for New Research Project Form
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Award Setup and Activation

• Review the terms and conditions of award to
  finalize setup
• Research involving human subjects, animals,
  biohazards, human embryonic stem cells
• Animal and Human certifications provided by REO
• Biohazard Certification provided by Office of EHS
  
• This is the 1 delay in award activation
• RSO staff activate project
• RSO sends Advice Notice to PI/Dept/Faculty

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Advice Notice
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Advice Notice
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Advice Notice
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Managing the Award

• Reconciliations (PeopleSoft module eTRAC
  electronic tracking of research awards and
  contracts)
• Researcher Home Page
• Sub-grants or transfers of portions of funding to
  participating institutions
• Change of PI, Change to co-applicants
• Amendments to award (end date extension, increase
  to awarded amount, sponsor approved changes to
  research)

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eTRAC
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eTRAC
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Managing the Award

• Reconciliations (PeopleSoft module eTRAC
  electronic tracking of research awards and
  contracts)
• Researcher Home Page
• Sub-grants or transfers of portions of funding to
  participating institutions
• Change of PI, Change to co-applicants
• Amendments to award (end date extension, increase
  to awarded amount, sponsor approved changes to
  research)

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Researcher Home Page (RHP)
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Managing the Award

• Reconciliations (PeopleSoft module eTRAC
  electronic tracking of research awards and
  contracts)
• Researcher Home Page
• Sub-grants or transfers of portions of funding to
  participating institutions
• Change of PI, Change to co-applicants
• Amendments to award (end date extension, increase
  to awarded amount, sponsor approved changes to
  research)

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Change to Existing Project Form
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Change to Existing Project Form
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Project Completion

• Over expenditures (OE)
• Residual/unspent funds in project
• Deliverables (financial reporting research
  reports)
• Telephones, payroll standing orders contracts
  for service
• Retention of documentation

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Where do I fit in?
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Remember

• Contact your Research Facilitation Office first
  with your questions and queries
• http//www.rso.ualberta.ca/ContactRSO.aspx
• Take a look at the RSO Website for information
  and forms
• http//www.rso.ualberta.ca/
• Questions?

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