Instructional Services

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Instructional Services

• Technical College System of Georgia
• Office of Adult Education

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Opening Remarks
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Instructional Services Team
Office of Adult Education Instructional Services Director Bobby Creech rcreech_at_tcsg.edu 404-679-1641 Instructional Services Administrative Assistant (Temporary) Deirdre Roberts droberts_at_tcsg.edu 404-679-1648
Central/Southeast Georgia Grant Program Support Coordinator Felicia Phelps fphelps_at_tcsg.edu 478-329-4720 Metro Atlanta/North Georgia Grant Program Support Coordinator Charita Boles cboles_at_tcsg.edu 404-679-1628
Metro Atlanta/West Georgia Grant Program Support Coordinator Leatricia Williams lwilliams_at_tcsg.edu 404-679-5234 South/Southwest Georgia Grant Program Support Coordinator Steve Pearce spearce_at_tcsg.edu 404-679-0511
Instructional Services Technical Coordinator Kimberlee Bryant kbryant_at_tcsg.edu 404-248-1060 GALIS Helpdesk Data Management Assistant Davida Shelton datacenter_at_tcsg.edu 404-327-6907
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EFL Name FY13 Benchmark FY13 Performance
ABE 1 Beginning ABE Literacy 40 51.9
ABE 2 Beginning Basic Education 39 49.9
ABE 3 Low Intermediate Basic Education 38 49.7
ABE 4 High Intermediate Basic Education 34 43.6
ASE 1 Low Adult Secondary Education 35 45.1
ESL 1 Beginning ESL Literacy 37 40.7
ESL 2 Low Beginning ESL 41 46.8
ESL 3 High Beginning ESL 43 50.5
ESL 4 Low Intermediate ESL 39 48.9
ESL 5 High Intermediate ESL 34 41.3
ESL 6 Advanced ESL 28 42.4
FY13 GALIS Table 4 as of 8/1/13 data is not
final
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Program Spotlight

• Catholic Charities
• Clayton County Schools
• Gwinnett Technical College
• Savannah Technical College
• Lanier Technical College

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EFL Name FY14 Benchmark FY13 Performance
ABE 1 Beginning ABE Literacy 45 51.9
ABE 2 Beginning Basic Education 45 49.9
ABE 3 Low Intermediate Basic Education 47 49.7
ABE 4 High Intermediate Basic Education 39 43.6
ASE 1 Low Adult Secondary Education 41 45.1
ESL 1 Beginning ESL Literacy 40 40.7
ESL 2 Low Beginning ESL 46 46.8
ESL 3 High Beginning ESL 50 50.5
ESL 4 Low Intermediate ESL 48 48.9
ESL 5 High Intermediate ESL 40 41.3
ESL 6 Advanced ESL 30 42.4
FY13 GALIS Table 4 as of 8/1/13 data is not
final
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Focus Postsecondary Education
Who is in the cohort? How is the goal achieved? How is the goal achievement verified?
Students who have 12 or more contact hours took a pre-test are exited from the program meet one or more of the following status measures have a secondary credential or higher at entry pass the GED Test while enrolled enroll in a transition class Student enrolls in postsecondary education or training from the time of exit until the end of the following program year.   FY14 Georgia target 25 of cohort achieves goal Data match with TCSGs Banner and the National Student Clearinghouse
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EFL Name FY12 Enrollment FY13 Enrollment Percent Difference
ABE 1 Beginning ABE Literacy 1,676 1,727 3.0
ABE 2 Beginning Basic Education 10,132 10,166 0.3
ABE 3 Low Intermediate Basic Education 16,105 14,838 -7.9
ABE 4 High Intermediate Basic Education 13,965 12,077 -13.5
ASE 1 Low Adult Secondary Education 3,223 2,566 -20.4
ASE 2 High Adult Secondary Education 2,044 1,423 -30.4
ESL 1 Beginning ESL Literacy 3,747 3,939 5.1
ESL 2 Low Beginning ESL 2,481 2,472 -0.4
ESL 3 High Beginning ESL 1,992 1,937 -2.8
ESL 4 Low Intermediate ESL 1,965 1,847 -6.0
ESL 5 High Intermediate ESL 2,178 2,005 -7.9
ESL 6 Advanced ESL 727 736 1.2
FY13 GALIS Table 4 as of 8/1/13 data is not
final
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Enrollment
Fiscal Year Total NRS students
FY11 64,668
FY12 60,235
FY13 55,733
-4,433 or -6.9
-4,502 or -7.5
Source FY11 FY12 GALIS Table 4 and FY13
GALIS Table 4 as of 8/1/13 data is not final
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Enrollment
1.2 million Georgians without a High School
Diploma or GED Diploma
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GPS Coordinator Desk Monitoring

• Monthly
• GALIS Reports 304 305
• NRS Table 4 (All)
• Annual Comparison Reports Statewide Reports
• On-going
• Intensity and Duration
• Retention

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Program Visitation

• Performance-based monitoring
• Based upon FY13 data as of July 15, 2013
• Quarterly or Semiannually
• Instructional Observation, Classroom
  Visitation/Site Checklist, and Records Review
• Annually
• Orientation and Assessment Observation
• Program Management Monitoring
• Financial Checklist

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Orientation and Assessment

• Timeframe (July 1 September 30)
• Frequency
• One observation per fiscal year
• Depth
• Required for new programs, optional for others
• Form Changes
• Added number of students
• Continuous Program Improvement considerations

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Orientation and Assessment Observations

• Keep it interesting
• Make students feel comfortable inviting, nice
  furnishings, comfortable temperature
• Invite successful former students to share their
  stories
• Have a well-organized session
• Use PowerPoint or other visual presentations
• Include transition specialist

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Program Management

• Timeframe (August 1 March 31)
• Frequency
• One interview per fiscal year
• Depth
• New PAs full interview Veteran PAs Updates
  and concerns
• Form Changes
• Added directions and new questions
• needs assessment, instruction, PD and training,
  transition, technology
• How OAE can support the program and continuous
  program improvement considerations

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Program ManagementObservations

• Helps with program planning
• Good reminder to update
• Technology Plan
• Recruitment and Retention Plan
• Great guide for program management understanding
• Think about the support you need from OAE
• Must provide supporting documentation by category

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Financial Checklist

• Timeframe (March 1 May 31)
• Frequency
• Required for all programs
• Exempt, if under Program Review
• Form Changes
• RFA Budget Project Numbers (Item 1.A.)
• Payroll Records Employee Names (Item 2.A.)

Rule No. 1 Never lose money. Rule No. 2 Never
forget Rule No. 1. -Warren Buffet
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Financial Checklist Observations

• Must be able to provide supporting documentation
  by category
• PA develops and implements internal check/balance
  for budget and personnel records
• Build rapport with business/accounting personnel
• Maintain program records for easy retrieval

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Instructional Observation

• Timeframe All of FY2014
• Frequency (Quarterly or Semiannually)
• Three lowest performing programs per region per
  quarter
• All others within region semiannually

• Form Changes
• Added number of students
• Continuous program improvement
• Positive observations
• Necessary actions

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Instructional Observation Concerns

• Lack of variety of instructional strategies
• Little integration of technology in lesson
  development and presentation
• Copying of materials when PowerPoint, newspaper
  or other media could be used

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Classroom Visitation/Site Checklist

• Timeframe All of FY2014
• Frequency (Quarterly or Semi-annually)
• Three lowest performing per region per quarter
• All others within region semi-annually
• Form Changes
• Added number of students
• Added sign-in sheet review
• Security changed to Safety Considerations

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Classroom Visitation/Site Checklist Observations

• Lack of available technology at sites
• Missing emergency maps and plans in classrooms
• Lack of adequate restrooms

• Poor signage, especially in rural locations
• Maintenance of facilities

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Records Review Form Changes

• Timeframe All of FY2014
• Frequency (Quarterly or Semiannually)
• Three lowest performing per region per quarter
• All others within region semiannually
• Form Changes
• Added VOEPB

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Records Review Concerns

• Intake Assessment Form missing data fields,
  lack of signatures, no conference notes,
  preprinted conference notes for all students
• Underage Youth Application missing or
  incomplete
• VOEPB missing alien number, signatures
• Sign-in sheets - Students signing in and out at
  entry, or arriving late but not listing actual
  time

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• 9 total sessions
• 3 PA, 3 ABE/ASE, 3 ESL EL/Civics
• August 2013 through January 2014
• Hear from program and instructional leaders from
  around the state
• Network and share your ideas and experience
• Distance Learning format
• Teleconference with presentation materials

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FY14 Technical Training

• Located on GALIS Help page
• Different requirements for new and current
  employees
• Includes tutorials, videos and other materials
• Can be used individually or as a group training

Encourage your staff to take advantage of these
flexible training opportunities!
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On-site Program Review

• University of Georgia Facilitated Peer Review
• Five team members on site for three days
• Quality of Program Leadership and Instruction
• FY2014 Programs
• Albany Technical College January 27 - 30
• Altamaha Technical College February 3 - 6
• Asian American Resource Center February 10 - 13
• Southern Crescent Technical College February 17 -
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• West Georgia Technical College February 24 - 27

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On-site Program Review

• Team Members Needed!
• Positions Available
• Program Administrators, ABE/ASE Teachers, ESL
  Teachers
• Minimum Requirements
• At least three years of experience
• Paid from local professional development funds
• Deadline to Apply
• Submit nominations to Beverly by August 31st

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• State License - 1.31/subtest
• Sell to local programs for 1.25 per subtest
• Increments of 500 subtests (Total cost of 625)
• Current local program contracts
• Also 1.31 per subtest
• Use these tests first
• Buyback of unopened TABE materials

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• Staff Development
• Train-the-trainer model
• 4 trainings across the state
• August 26 29
• South, Central, Northwest, Northeast
• Drive in (1000 am 200 pm)
• Bring a lunch or snack
• 2 3 attendees per program
• Must be able to effectively lead local training

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GALIS Updates

• NRS Table
• Enter all staff under staff tab FY13 and beyond
• New Reports for GALIS
• Missing data fields, VOEPB, etc.
• FY14 Changes
• Class scheduling by teacher
• To Be Determined (TBD) option?
• Q A

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Perspectives on Program Management

• Summaries of the peer discussions from the 2013
  TCSG Leadership Summit
• Topics include MOUs and Collaborative
  Agreements, Volunteer Programs, Instructional
  Staffing, and Performance Accountability
• Useful resources for program leadership

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Verification of Eligibility for Public Benefit

• Required by state law
• Forms and training are posted on the GALIS Help
  page
• Quality of forms submitted to OAE has greatly
  improved since trainings (state and local)
• All FY13 VOEPB forms will be processed by August
  31 (initially accepted and resubmissions)

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Assessment Policy, Assessments, and Training

• How each assessment is approved is included in
  the Assessment Policy
• All assessments have pros and cons
• Annual assessment training is required
• OAE conducts training for BEST Plus, BEST Plus
  Scoring Refresher and BEST Literacy
• Training materials are required to attend
• Refer to the PD Calendar for set dates

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Student Education Plan Committee

• Group of 10 teachers from around the state
• Reviewed SEP survey data
• 2 teleconferences and 1 face-to-face meeting
• Set of criteria training ideas
• Rollout late fall

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Underage Youth Application

• Removal of 12 hours Replaced by attendance and
  performance requirements of the local program
• Teacher will verify that student has registered
  for test
• Local program will request GED Testing approval,
  not examiner
• Effective September 1, 2013

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Distance Education Policy and Curriculum Approval

• Located in the Assessment Policies Manual
• Proxy Contact Hours
• outside of class
• clock-time, teacher verification, mastery model
• DE curriculum must be approved by OAE
• Request for Approval form

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Thank You for Your Participation!Now go enjoy
Savannah!