CPC Planning

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CONGRESS PROGRAMME COMMITTEE Meeting December
2nd, 08 London, UK
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AGENDA

1. Welcome by CPC Chair
2. Introduction of all CPC Members
3. Lessons Learned from the 19th WPC
4. Review CPC Roles/Responsibilities
5. Congress Theme
6. Review of structure (Blocks, Session Formats)
7. Timeline
8. Date and Venue of next meeting
9. AOB

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• Welcome By CPC Chair
• 2. Introduction of all CPC Members

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3. Lessons Learned from the 18th
WPC
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SUBJECT COMMENTS
Plenaries High level, excellent discussions of key topics The plenary sessions covered areas of great interest
Forums, BPK, RT Chairs should be the single point contact for the authors Should take precautions and try to avoid last minute cancellations and no shows chairs to follow up with authors and keep replacement alternatives open Papers, BPK and RT should be delivered in English only, simultaneous translation will create serious disruptions to these sessions Authors should receive clear and firm instructions on how much time they have and recommendations for the maximum number of slides (slide contents and layout as well)
Posters Innovation was a great idea, but many improvements can be made Poor publicity, poor attendance Location should be closer to where the fora are delivered Authors should have an Author Badge so that delegates could recognize who the authors are Clearer and specific instructions should be issued to authors and chairs chairs should be more proactive in promoting the Poster Plaza as part of their responsibility
Organization Too many ministerial sessions Too much technical contents, too many parallel sessions Procedures to capture lessons learned Better information about congress attendees to facilitate networking
Lunch Plenary OPEC IEA luncheon should be moved to a plenary given the importance of the debate
Online registration Digital registration of papers and posters worked very well One case was reported in which one paper was registered but did not appear in the database. Authors should be able to upload revised papers Chairs should be able to explain reason for not selecting a paper
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4. Review of CPC Roles and
Responsibilities
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Roles and Responsibilities of the CPC
Develop the programme of the World Petroleum
Congress ensuring the highest standards
required by the WPC in terms of quality of
papers and presentations, seeking a
balanced regional, gender and age representation
among participants. Develop or supervise the
programme of regional or thematic events ensuring
the same quality standards as above Prepare
topics (with brief descriptions) for the
technical sessions Forums, Best Practice
Keynotes, Round Tables, Special
Sessions Suggest topics and speakers for Plenary
Sessions, Best Practice Keynotes, Luncheon
Speakers, Dewhurst Lecture Select, mainly from
list of nominations by NC, chairs, vice-chairs,
moderators Liaise with session chairs and
moderators providing guidance as required and
ensuring that the programme be delivered within
the required timetable and quality control
(Contact role)
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5. Congress Theme
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• THEME
• To define the theme we need to think about the
  key issues that will be at the center of the
• debate by the time of the congress, affecting not
  only the petroleum sector but the whole
• energy industry. The following are some examples
  of key issues
• reserves production decline
• energy role in sustainable economic development
  particularly in view of the current financial
  crisis
• supply and demand balance and the role of
  natural gas in supply securtiy
• lng and gtl impacts in gas trading and gas
  prices
• non conventional oil and gas sources (gas and
  oil shales, oil sands)
• financing ultra large projects
• refining capacity (quantity and quality)
• global environmental impacts prevention vs
  remediation
• wise use of energy
• major safety issues (terrorrism, hurricanes,
  conflicts, pandemic diseases)
• consolidation of governance and transparency
• increasing role of alternative sources (nuclear,
  renewables, hydrogen)
• value creation for all stakeholders (not only
  shareholders)
• old vs new global players (NOCs, IOCs, small
  companies in mature markets, Service Cos)
• breakthrough technologies

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Previous Themes Calgary
Petroleum for Global Development
Networking
People, Business and
Technology to Create
Value Rio
Petroleum Industry
Excellence and
Responsibility
in Serving
Society Johannesburg Shaping the
Energy Future
Partners in Sustainable
Solutions Madrid
A World in Transition
Delivering Energy for
Sustainable Growth
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• The Next Generation Energy, Smart Production,
  Wise Consumption
• Investing for Sustainable Growth, Opportunities
  and Challenges
• Theme should reflect issues related to growth,
  environment/climate change and clean energy,
  industry image and talent attraction
• Energy Solutions for the 21st Century
  Transforming Challenges into Opportunities

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• A Sustainable World for Future Generations
• Stable Supply and Wise Consumption of Energy
• Energy for world prosperity
• Building the energy future /
  creating the future
• Petroleum for the benefit of mankind
• Petroleum Industry Excellence in a carbon
  constrained world
• Meeting the energy challenge in a carbon
  constrained world
• Oil and Gas matters.......yes it really does!
• Energy short term Uncertainty, Long Term
  Solutions
• Keeping a long term Energy outlook in high stakes
  environment
• Energise our common future
• The Next Generation Energy, Smart Production,
  Wise Consumption
• Investing for Sustainable Growth, Opportunities
  and Challenges
• Theme should reflect issues related to growth,
  environment/climate change and clean energy,
  industry image and talent attraction
• Energy Solutions for the 21st Century
  Transforming Challenges into Opportunities

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• Energy solutions cooperation, innovation and
  investment
• Energy for future generations promoting
  cooperation, innovation and investment
• Energy for all promoting cooperation,
  innovation and investment
• Energising the world promoting cooperation,
  innovation and investment
• 1 - 10
• 2 - 9
• 3 - 0
• 4 - 2

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• Energy solutions cooperation, innovation and
  investment
• Energy for future generations promoting
  cooperation, innovation and investment
• Agreed theme
• Energy solutions for all promoting cooperation,
  innovation and investment

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6. Review of structure (blocks and
session formats
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Technical Blocks
Block 1 Natural Gas the energy that makes a
difference Block 2 Challenges in EP new
frontiers, technologies and investment Block 3
From the well to the consumer innovations in
refining, transportation, fuel technology and
petrochemistry Block 4 Alternative energy
sources balancing the energy mix Block 5
Sustainability? Societal Commitment environment,
social, economy, governance Each block will
consist of Forums, Best Practice Keynotes and
Round Tables reflecting delegate interest
feedback
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TECHNICAL PROGRAM STRUCTURE TECHNICAL PROGRAM STRUCTURE TECHNICAL PROGRAM STRUCTURE TECHNICAL PROGRAM STRUCTURE
TECHNICAL SESSIONS FORA BPK RT
1 Exploration Production 7 2 4
2 Transportation, Refining, Distribution 4 2 2
3- Natural Gas 5 2 3
4 Non-fossil Energy Sources 4 2 3
5 Commitment to Stakeholders 5 2 3
SPECIAL SESSIONS
PLENARY SESSIONS 7 7 7
LUNCHEONS 4 4 4
Ministerial Sessions Up to 4 per day (except Mon) Up to 4 per day (except Mon) Up to 4 per day (except Mon)
DEWURST LECTURE 1 1 1
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(No Transcript)
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Best Practice Keynotes

• Objectives
• Best Practice Keynotes are papers covering
  certain specific regions or areas of
  specialization, given by distinguished and
  individually invited speakers.
• Format of the session
• A Session will last 1 hour and will usually
  consist of one Chair and two presenters, all of
  them well known experts in the session subject.
• Criteria for Best Practice Speakers and
  Moderator
• It is important that the speakers and moderators
  have the following characteristics
• A person of a high profile and recognisable,
  particularly in the area of expertise or
  geographic region
• Knowledgeable of the challenges facing that
  particular area of the industry
• Excellent presentation skills in English and a
  dynamic presenter
• Geographic, age and gender representation

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Forum and Poster Sessions
FORA 120min each session Chair Introductory
remarks about scope of the session and
introduction of Vice-Chairs. Vice Chair
Remarks about mechanics of session, introduction
of speakers. Vice Chair invitation of speakers
to give their presentations, lead questions and
answers session. Speakers 5 (firm) oral
presentations, each presentation followed by
session of questions and answers. May have panel
discussions for all sessions. Notes - Both Vice
Chairs have equal status! Chair is session
driver! POSTER SESSIONS Digital poster plaza
Authors will have to be at the Poster Plaza at
specified times. Forum chairs will invite
audience to visit corresponding Poster Session
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Round Tables
Round Tables 1h sessions with a Moderator and
two or three debaters with opposing views or
representing different sectors of the industry.
There are no formal presentations, only initial
remarks by each participant to start the
debate. Moderator Well known expert in the
area. Introduces the subject, emphasizing the
objective of the session which will be to debate
issues of industry. During the session will
stimulate the debate by placing appropriate
questions or comments to the debaters Debaters
will be well known experts in the subject of the
Round Table, must be selected to represent
different areas of the industry or
opposing/alternative views of the subject being
debated.
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SPECIAL SESSIONS 1h or 2h sessions that will
address issues of broad, multidisciplinary
interest or subjects that may have significant
impact in the energy industry. MINISTERIAL
SESSIONS 1h presentations by Ministers and high
level government and NOC officials covering the
energy sector (whole or specific areas of
interest) of the featured country, usually
aiming at attracting investments or promoting
exports. Format to be defined by country
representatives, but should reserve time for
questions and clarifications.
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Excellence Awards
WPC Excellence Awards Companies or entities,
alone or in consortia, will be awarded a
recognition for outstanding accomplishments in
two areas Technological Developments and Social
Responsibility. In each category there will be
a winner and two runner ups. The winning and
runner up projects and a selection of high
quality projects among all submitted will be
exhibited in highly visible poster areas for the
whole week. An independent committee, overseen by
the President of the WPC, will judge all the
submissions. A call for proposals will be issued
1 year before the congress. Would invite posters,
displayed for the whole week
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Dewhurst Lecture

• As an organisation, we use the Dewhurst Lecture
  to celebrate excellence in the petroleum
  industry. We want somebody who has demonstrated
  unusually high achievements over many years.
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• H.E. Dr Saleh A. Al-Athel, President, King,
  Abdulaziz University for Science and Technology,
  Saudi Arabia
• Sir Peter Holmes, Former CEO, Royal Dutch/Shell
  group, United Kingdom
• Kenneth T Derr, Chairman and CEO, Chevron
  Corporation, USA
• Pierre Jacquard, Chairman and CEO, IFP, France
• Dr Euan Baird, CEO, Schlumberger
• Lord John Browne, BP
• H. E Al Naimi, Minister of Petroleum of Saudi
  Arabia

The final decision is made by the EC but they
would welcome input from the CPC
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Selection of Chairs, Vice Chairs and Moderators

• Principles
• Ample opportunity for all member countries to
  participate
• Quality not to be compromised in order to
  maintain WPC standards
• Proven track record
• Procedure
• Following the approval of the congress theme and
  topics the National Committees (NCs) are Invited
  to nominate candidates that meet the following
  requirements
• Willingness to participate and be engaged in the
  session preparation
• Strong knowledge about the topic
• Commitment to interact with CPC and authors
• Commitment to dedicate work and time to the job
• Must communicate by email (not optional)
• Screener of authors (re English and presentation
  skills)
• The CPC will select chairs and moderators from
  the list of candidates that meet such
  requirements seeking a distribution as broad and
  even as possible among the member countries of
  the WPC.

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• 7. Timeline
• Key Milestones
• Actions
• Tasks

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• Nov 2010
• Selection of Papers, Posters, Debaters by Chairs

• CPC Dec 2008
• Theme
• Block Structure

CPC Jan 2011 Final Program

• CPC Mar 2009
• Session Topics
• Call for Chairs, Moderators and Keynote Speakers
  Nominations

July 2011 Final Papers Due
2008
2009
2010
2011
Oct 2010 Close of Call for Papers, Posters, RT
Debaters

• CPC Sept 2009
• Selection of Chairs, Moderators and Keynote
  Speakers

CPC March 2010 Contact report
20th WPC Doha, Qatar

• Jan 2010
• Call for Papers and Posters, and for RT Debaters

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July 2008 - 19th CONGRESS - Madrid New CPC
chairman 11 elected members, 4 appointed
members, host country member, representative of
the Youth Committee
39 months to Doha

• ACTIONS TO FOLLOW
• CPC Chairman completes CPC inviting non elected
  members
• CPC Members are requested to submit their
  feedbacks about the 19th congress in Madrid and
  suggestions about the Theme and Block Structure
  for the 20th Congress in Doha

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• December 08 CPC meeting 1 - London
• Subjects to discuss and recommend for approval
• Review of 19th Congress feedbacks
• Suggestions for improvements
• Congress Theme
• Block Structure (change to five Subject Blocks?)
• Session Formats (Fora and Poster Sessions, Round
  Tables, Best Practice Keynotes, Special Sessions)

33 months to Doha

• ACTIONS TO FOLLOW
• Approval of Theme, Blocks, Session Formats by
  February 28th, 2009.
• Council vote by mail

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• March 10 CPC Meeting 2 - Doha
• Subjects to discuss and recommend for approval
• Session Topics
• Description of Topics
• Contacts
• Ideas for Plenary Session subjects and speakers

30 months to Doha

• ACTIONS TO FOLLOW
• Approval of Session Topics by EC
• CPC Chairman (via Secretariat) writes to all
  NCs informing Theme, Block Structure and Topics
  immediately after the same are approved.
• Call for Chairs, Moderators and BPK speaker
  nominations
• NCs are invited to nominate candidates for
• Chairmanship of Fora, BPK and Round Tables
• Speakers for Best Practice Keynotes
• Brief CV, contact number and email are required
  for all candidates.
• Deadline for nominations September 30st, 2009

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• Sept 2009 - CPC Meeting 3 Venue to be defined
• Subjects to discuss and recommend for approval
• Chairs of Fora, Round Tables, Special Sessions
• Chairs and speakers for Best Practice Keynotes

24 months to Doha

• Actions to follow
• Chairs and vice-chairs and Moderators are
  informed of their acceptances and receive
  appropriate instructions. Secretariat compiles
  accurate and complete list of chairs and
  vice-chairs and moderators with respective
  addresses, contact numbers and email.
• NCs are informed names and addresses of chairs
  and are requested to issue call for papers (for
  Fora and Round Tables).
• London office issues international call for
  papers (for Fora, Round Tables) January 2010.
• Authors submit full abstracts and contact
  details
• Close of Call for Papers October 2010
• Contacts co-ordinate with corresponding chairs
  to ensure deadlines are met.

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• March 2010 - CPC Meeting 4 Venue to be defined
• Subjects to discuss and recommend for approval
• Follow up on paper submissions
• Contacts present their reports on their
  respective sessions
• Discussion of subjects and speakers for plenary
  and special sessions

18 months to Doha

• Actions to follow
• Contacts follow up with Chairs

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11 months to Doha
October 2010 - DEADLINE FOR DELIVERY OF
ABSTRACTS

• ACTIONS TO FOLLOW
• Chairs analyse all proposals and select papers,
  posters and round table speakers to be
  recommended for approval.
• Contacts co-ordinate with Chairs to assist in any
  CPC related matters and ensure that chair
  recommendations are posted in the WPC site.
• Chairs prepare their report recommending papers,
  including Round Table speakers, to be accepted
  for oral and poster presentations and papers to
  be declined (Chairs should not indicate approval
  or rejection to the authors at this point).
• Internet Report templates to be prepared by WPC
  London to facilitate task of Chairs.
• Chairs to post their recommendations no later
  than November 30st, 2010.
• There is a need to check authors presentation
  skills

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November 2010 - deadline for chairs to post
their reports in the WPC website (which will be
accessed by CPC chair and respective contact)
10 months to Doha

• ACTIONS TO FOLLOW
• CPC Contacts analyse the Forum Chair selections
  and prepare their recommendations.
• Contacts discuss with Forum Chairs and keynote
  Authors in case clarifications are needed or
  changes in the recommendations for acceptance are
  required.
• Contacts prepare for a presentation on the
  selected papers for their respective tutored
  sessions. Such presentation with final
  recommendations to be delivered in the following
  CPC Meeting (January 2011).

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• January 2011 - CPC Meeting 5 Venue to be
  defined
• Subjects for discussion and approval
• Papers speakers and poster presenters
• Round Table speakers
• Best Practice Speakers
• Special Session Speakers

8 months to Doha

• ACTIONS TO FOLLOW
• WPC London informs Chairs and Authors about
  papers and posters accepted or declined.
• WPC London compiles database, all authors,
  papers and posters.
• Contacts follow up with Chairs to ensure that
  all authors have been properly informed of the
  relevant decision.
• Information Kits with all information relevant
  to papers, posters and keynotes are
  simultaneously mailed to Chairs, Vice-Chairs,
  accepted Authors and made available in the
  Congress site.
• Authors are requested to deliver their final
  papers, in electronic format only, to their Forum
  Chair no later than June 2011
• Forum Chairs read and check papers and deliver
  (or instruct the author to deliver) the
  electronic version of the final papers to Qatar
  no later than July, 2011.

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CPC Follow up
5 months to Doha

• ACTIONS TO FOLLOW
• Authors submit their Papers and Poster summaries.
• CPC co-ordinates with the Qatar Committee to
  prepare Final Programme, abstract book and
  Pre-prints.
• Instructions for presentations are issued to all
  Chairs, Vice-Chairs and Authors
• Final papers due July 2011

YOU ARE IN Doha!!
20TH WORLD PETROLEM CONGRESS
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8. Date and Venue of Next Meeting 9. AOB