Information Sources for IEEE Volunteers

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Information Sources forIEEE Volunteers
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Peter Knott Electronic Communications IEEE
Germany Section
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Information Sources for IEEE Volunteers

• Who are my clients?
• member database
• Getting in Touch
• mailing lists
• web hosting
• virtual communities
• Other Services
• IEEE job site
• member directory

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Member Database (Data Access)
Data Access

• Old System SamIEEE
• local database
• updated monthly (mail)
• no longer supported / running out
• new IEEE Data Access
• web based
• updated weekly
• optional download / export

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Custom Queries
Data Access

• Contact Info
• address
• email
• Membership
• grade
• societies
• history
• Profile
• education
• business

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Results
Data Access

• Custom Forms
• web forms
• Download
• CSV export
• mailing lists
• User Accounts
• save data
• query templates

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Data Access Summary
Data Access

• Records
• no age information
• Changes
• join / renew
• web account
• NO writing access
• Consistency
• 5-7 faulty (Germany Section)
• 6 without email address
• spelling

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Information Sources for IEEE Volunteers

• Who are my clients?
• member database
• Getting in Touch
• mailing lists
• web hosting
• virtual communities
• Other Services
• IEEE job site
• member directory

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Mailing Lists
Web Services

• IEEE Hosted (Listserv)
• web interface
• capacity / speed
• Subscription
• generated from Data Access
• individual subscriptions
• Archiving
• history stored on server

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Entity Web Hosting
Web Services

• Purpose
• IEEE related web pages
• central information storage
• IEEE Hosted (ewh.ieee.org)
• web space
• no active / dynamic content
• no database access

www
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Web Page Issues
Web Services

• Appearance
• standard template
• hierarchic
• bi-lingual
• Administration
• multiple editors
• minimum effort
• CMS based (TOE)

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Web Calendar
Web Services

• Flexible
• different views
• Administration
• multiple editors(officers, chapters,etc.)
• Search
• categories

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Virtual Communities
Web Services

• Platform for Volunteer Resources
• established 2002
• discussion forum
• sections for transient and permanent info
• Made by its Members
• highly configurable
• all registered users can contribute
• Audience
• large number of contributors required

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VC Example GOLD
Web Services
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Web Services Comparison
Web Services
Required Members Ease of Use Versatility Admin. Effort
Mailing List Low Simple Low Low-Medium
Web Server Low Medium High Medium-High
Virtual Community High Complex Medium High
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Information Sources for IEEE Volunteers

• Who are my clients?
• member database
• Getting in Touch
• mailing lists
• web hosting
• virtual communities
• Other Services
• IEEE job site
• member directory

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IEEE Job Site
Other Services

• Job Related Database
• business, internship, etc.
• access for members
• Problems
• world wide???
• acceptance
• Region 8 Solution

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IEEE Member Directory
Other Services

• Members contact other Members
• access on user level
• look for contact information
• out of print
• Security
• member authorisation
• privacy issues
• IEEE work in progress
• Alternative
• contact middleman (Section, Affinity Group,
  Branch etc.)

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Information Sources for IEEE Volunteers

• Who are my clients?
• Getting in Touch
• Other Services
• Conclusions

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Conclusions

• Service Overview
• various tools aimed at different purposes
• no common solution / appearance
• not all suitable / applicable
• More Info
• IEEE homepage (http//ieee.org)
• Electronic Communications Officer (Section)
• contact me (knott_at_ieee.org)