Step by step : PRIASoft

1
Panchayati Raj Department Government of Orissa
Step by step PRIASoft http//accountingonline.go
v.in
2
LOGIN TO PRIASOFT
User Id khordha-adm (dist.
name-adm)  Password as provided
3
SELECT ROLE AS ZILLA PANHAYAT ADMINISTRATOR
Login as Zilla Panchayat Administrator
4
Master Data Entry
5
MASTER DATA ENTRY

• Set Financial Year
• Schemes
• Treasury
• Bank
• Post office
• Opening Balance
• Cheque Books
• Employee
• Resident
• Agency
• Stock
• Case Record

6
SET FINANACIAL YEAR AS 2010-2011

• Once the Financial Year is set for a Unit.
• The Opening Balance is automatically carried
  forward to the next Financial Year.

abc
7
SCHEME - MAPPING

• All Central/ State Schemes in Right Pane have
  already been enabled for the Zilla Panchayat.
• You can de-select the Scheme which is not
  applicable for Zilla Panchayat

8
TREASURY (DISTRICT TREASURY, SUB-TREASURY,
SPECIAL TREASURY)

• Treasury Name
• 4 digit Treasury Code
• Treasury Location

9
ADD TREASURY ACCOUNT

• 4 digit treasury code
• 9 digit alphanumeric DDO code.
• Treasury Account Number(PL Number)
• Treasury Account Name
• Mapping the Schemes to the Treasury Account Number

10
MAPPING TREASURY A/C TO SCHEME

• 9 digit alphanumeric DDO code.
• Treasury Account Number (PL No.)
• Treasury Account Name
• Mapping the Schemes to Treasury Account No.

11
BANK BRANCH DETAILS

• Bank Master (District Level-LBM)
• Branch code.
• Bank Branch Addresses
• IFC-RTGS Code
• BSR (Basic Statistical Return) Code

12
MAP BANK BRANCH TO PRI UNIT
3
2
1

• Click on Map
• Select Bank
• Select Bank Branches
• Mapping of Bank branches by Blocks/DRDA/GPs

13
MAP BANK A/C NO. TO SCHEME

• Select Bank State Bank of India,
• Branch Acharya Harihar Square
• Account No. 0112346789
• Select Scheme related to the Bank A/c

14
BANK CHEQUE BOOK DETAILS

1. Click on Cheque Books? Add
2. Select Bank A/c No.
3. Put Date of issue of Cheque Book.
4. Put nos. of Cheque Leaf
5. Put Start Cheque No.
6. SAVE Only saves Cheque Book Detail.
7. FREEZE Freezes the Cheque Book Detail for
   further entry during Voucher Entry.

15
POST-OFFICE DETAILS

• Name of the Post Office
• Head office,
• Sub Office,
• Pin code,
• Location,
• Phone,
• Postal Departmental Information

16
MAP POSTAL A/C NO. TO SCHEME

• Post office Name
• Enter Account No.
• Select Scheme

17
EMPLOYEE DETAILS

• Employee Code
• Employee Name
• Father Name
• Date of Birth
• Designation
• Department
• PAN
• Office Address
• Contact No.
• Fields are madatory.

18
RESIDENT DETAILS

• Resident Management- BPL-2002 Survey Database

19
AGENCY DETAILS

• Agency Name
• PAN
• TAN
• Tax Invoice Number.
• Field mandatory.

20
Opening Balance Entry
21
OPENING BALANCE DETAILS

• Opening balance as on 1st April,2010 for each
  Scheme
• Actual fund Available in Bank Pass Book as on
  1st April 2010
• Negative balance in the Bank Pass Book should be
  reconciled
• Advance to Individual and PRI Implementing
  Agency

22
OPENING BALANCE ENTRY
23
ADVANCE TO AGENCY (O.B ENTRY)-LINE DEPTT

• Opening balance as on 1st April,2010 with the
  Line Department other than PRI.
• 8550 Civil Advance
• 101 Advance to Agency

24
ADVANCE TO EMPLOYEE (O.B ENTRY)

• Opening balance as on 1st April,2010 with the
  Employee (Personal Advance).
• 7610 Loans to Panchayat Employee

25
ADVANCE TO EMPLOYEE (O.B ENTRY)

• Opening balance as on 1st April,2010 with the
  Employee (Personal Advance).
• 8550 Civil Advance.

26
STOCK DETAILS

• Add/ Modify Stock Detail of the PRI

27
STOCK OPENING BALANCE

• Add/ Modify Opening Balance of Stock.

28
CREATE CASE RECORD

• Add
• Modify
• Source of Funding

29
Work Case Record-Source of Funding

• Add
• Modify
• Source of Funding

30
Voucher entry
31
TRANSACTIONS

• 4 types of Financial Transactions.
• Receipt
• Payment
• Contra
• Journal

32
TRANSACTIONS

• Each transaction has 6 components
• Add
• Modify
• Delete
• Freeze
• Unfreeze
• View

33
RECEIPT TRANSACTION

• Nature of Receipt are 5 types
• Direct
• Transfer
• Advance Receipt
• Refund of Advance
• Cancellation of Cheque

34
RECEIPT - DIRECT

• Rs 1,00,000/- being received by DRDA as GIA under
  MGNREGA
• Head of Account
• 1601 GIA
• 101 Central Govt.

35
RECEIPT - TRANSFER

• In Sl. No. 1 Rs. 3,88,000/- has been
  transferred to Anugul Block Panchayat from Anugul
  District Panchayat.
• On Clicking on Transfer, the above screen will be
  pop up.

36
RECEIPT - TRANSFER

• On clicking on the Radio Button in Sl No.1, the
  following screen will be pop up with data.
• Only, select Bank where you want to keep the fund.

37
RECEIPT - ADVANCE

• In case of District Panchayat, Block Panchayat or
  Gram Panchayat, there is no ADVANCE receipt.

38
RECEIPT REEFUND OF ADVANCE

• Refund of Advance 3 types
• Agency
• Employee
• Line Department
• NB there is no refund of advance from PRI, as
  all payment to down level PRI will be treated as
  TRANSFER.

39
RECEIPT REEFUND OF ADVANCE

• If Advance have already been given earlier, this
  option will be enabled as above.

40
RECEIPT REEFUND OF ADVANCE

• Put
• Received in
• Cheque detail
• Particulars

41
RECEIPT CANCELLATION OF CHEQUE

• If amount already paid through Cheque to
• PRI
• Agency
• Employee
• Line Department

42
RECEIPT CANCELLATION OF CHEQUE

• If Cheque issued earlier, the screen will be pop
  up

43
RECEIPT CANCELLATION OF CHEQUE

• On clicking on Radio Button of Sl No.1, the
  Cheque will be cancelled.

44
PAYMENT TRANSACTION

• Nature of payment are 4 types
• Expenditure
• Transfer
• Advances
• Receipt Cancellation

45
PAYMENT - EXPENDITURE
Head of account 2501 Poverty Alleviation 101
Central Scheme

• Rs. 10,000 paid as unskilled wage through letter
  advice.

46
PAYMENT - EXPENDITURE

• Rs. 5,000 paid as unskilled wage through letter
  advice.
• Rs. 5,000 deducted as Royalty and kept in Bank
  A/c.

47
PAYMENT - TRANSFER
Head of account 1601 Grant in Aid 101 Central
Scheme

• GIA transferred to Block

48
PAYMENT - ADVANCE
Head of account 8550 Civil Advance 102
Advance to Agency

• Rs. 50,000/- Advance payment to Line Department.
• Advance payment can be made to Employee/ Others.

49
PAYMENT RECEIPT CANCELLATION

• Caclellation of Receipt, if earlier received.
• A direct transfer received earlier is cancleed
  here.

Previously received through cheque can be
cancelled.
50
CONTRA VOUCHER

• Rs. 50,000/- withdrawn from Bank A/c

51
JOURNAL VOUCHER

• Journal 5 types of transaction mode
• Receipt Rectification
• Expenditure Rectification
• Advance Rectification
• Advance Adjustment
• Deduction

52
JOURNAL RECEIPT RCTIFICATION
This type of Journal Transaction is to be
entered, if you have booked wrong Head of Account
during Receipt Transaction and detected in later
days. Let you have booked Interest Receipt in
place of Other Receipt, correct it by entering
Journal Voucher as Below From Interest
Receipt To Other Receipt
53
JOURNAL EXPENDITURE RCTIFICATION
This type of Journal Transaction is to be
entered, if you have booked wrong Head of Account
during Payment Transaction and detected in later
days. Let you have booked Material Exp. in
place of Unskilled Wage, correct it by entering
Journal Voucher as Below From Material
Exp. To Unskilled Wage
54
JOURNAL ADVANCE RCTIFICATION
This type of Journal Transaction is to be
entered, if you have booked wrong Head of Account
during Payment Transaction (Advance) and detected
in later days. Let you have booked Advance to X
in place of Advance to Y, correct it by
entering Journal Voucher as Below From Advance to
X To Advance to Y
55
JOURNAL ADVANCE ADJUSTMENT
This type of transaction is to be made for
adjustment of advance already given earlier.
56
JOURNAL DEDUCTION
This type of transaction is to be made for
adjustment of bill by way of recording the
deductions.
57
Thanks