Governmentwide Policy Overview for the Mailers Technical Advisory Committee May 17, 2006 Washington,

1
Governmentwide Policy Overview for the Mailers
Technical Advisory CommitteeMay 17,
2006Washington, DC
Derrick Miliner Acting Director, GSA Mail
Management Policy
2
Objectives for Today

• Who we are
• What we do
• Importance of mail and MTAC for federal agencies
• How we communicate postal issues to federal
  agencies
• Share new information from GSA Mail Management
  Policy

3
General Services Administration Overview

• Public Building Service
• Federal Supply Service
• Federal Technology Service
• The Office of Governmentwide Policy

4
OGP Overview

• Aircraft Management Policy
• Mail Management Policy
• Motor Vehicle Management Policy
• Office of GSA Administrative Policy
• Office of Real Property Management

5
OGP Overview Continued

• Office of Technology Strategy
• Personal Property Policy
• Regulatory Information Service Center
• Travel Management Policy
• Transportation Management Policy

6
What is our Mission?

• To provide expert policy and leadership in mail
  communications. Through collaboration, we make it
  easier for federal employees to accomplish their
  agencies missions.

7
Four Strategies for Better Mail Management

• Regulations
• Best Practices
• Collaboration
• Data and Performance Measurement

8
Federal Mail Regulation

• 102-192.10 What authority governs this part?
• This part is governed by Section 2 of Public Law
  94-575, the Federal Records Management Amendments
  of 1976 (44 U.S.C. 2901-2904), as amended, which
  requires the Administrator of General Services to
  provide guidance and assistance to Federal
  agencies on records management and defines the
  processing of mail by Federal agencies as a
  records management activity

9
Best Practices

• Knowledge sharing
• Innovative policies and/or practices in mail
  communications.
• Timesaving practices that improve our mail
• GSA awards two groups biannually
• Federal Mail Manager of the Year
• Federal Mail Center Excellence

10
Collaboration

• Federal Mail Symposium
• Spring 2007 DC Convention Center
• Regulation working group
• Best practice work group
• Interagency Mail Policy Council

11
Data and Performance Measurement

• Set goals and standards
• Detect and correct problems
• Manage, describe, and improve processes
• Document accomplishments

12
Importance of Mail for Federal Agencies

• Congress
• DOD
• Labor
• Social Security
• Treasury
• USDA

13
Communicating Postal Issues

• Policy Advisories
• Listserv
• Interagency Mail Policy Council (IMPC)
• Federal Mail Executive Council (FMEC)
• One on one agency mail manager meetings

14
Evolving Technology

• Web-Based Electronic Performance Support System
• New study in development Undeliverable as
  addressed mail in federal agencies

15
Contact Mail Communications Policy

• Derrick Miliner, Acting Director
• Mail Management Policy
• Phone [phone]
• E-mail derrick.miliner_at_gsa.gov
• http//www.gsa.gov/mailpolicy