How to tackle the ICT 2 Controlled test N Kay

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How to tackle the ICT 2 Controlled test
N Kay
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Task 1Purpose of the leaflet

• Read the exam question and put it in your own
  words

Jan 08 Task 1 a programme or leaflet to be handed
to clients/customers giving information on the
organisations products or services.
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Image and ethos

• Is created by using a name, logo, slogan, colour
  scheme, associated with the values or ideas
  connected to a product, service or organisation

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What could convey the image of the organisation?

• Logo
• Colour scheme
• Type of font
• Type of presentation

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Logos
STRONG AND SOLID TRADITIONAL FUN FUTURISTIC
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Colour schemes
WARNING STRONG DANGER
ENVIRONMENT RURAL
GIRLY
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Fonts

• CELTIC
• TRADITIONAL
• HERITAGE
• BILINGUAL

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Type of presentation
Rural Friendly Fun Welcoming
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What are the main features of this logo?
Black and white
Straight
Clear
SOLICITORS
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Presentation style

• Clear Font
• Evenly spaced gives
• uncluttered image.
• Clear and easy to read
• style of presentation
• Formal but not officious

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Consistent themes

• The logo appears on all their documents so this
  is a consistent theme
• Black and white is a consistent theme
• Straight lines are a consistent theme
• Clear uncluttered . Good use of space, evenly
  spaced font easy and clear to read represents
  their brand image of CLARITY

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• Examine the house style of the next two
• organisations
• Recycling
• Panacea
• What image are they trying to project and how do
• they achieve it?

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Green environment Recycling logo
sustainability Cartoon imagery unfrightening /
everyone can do it
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Subtle pinks Female all age groups Sophisticate
d font Not too youthful so for older
sophisticated ladies as well
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Image and ethos WRONG answers
When the colour are dark and sombre and contains
skull and cross bone logos
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Design of the leaflet
IMPLEMENTATION IS NOT DESIGN Do not put in
screenshots of implemented systems in the design
section

• 1 mark was awarded for an outline layout with
  inherent page orientation and identifying which
  frames were text and which were for pictures.
• 1 mark was awarded for details of the data both
  text and graphics
• 1 mark was awarded for details of fonts and font
  sizes to be used
• 1 mark was awarded for details of special
  features used such as margins, tab settings line
  spacing paragraph styles etc.

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Text
3 pictures
Picture
Table
Text
1 mark only
Watermarked pic
Picture
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• Hotel Facilities
• the hotel facilities
• 3 swimming pools
• Bar
• Games room
• etc

Picture of bedroom from Internet
3 pictures of Cyprus from the Internet showing
the sea hotel and old town

• List giving facilities in each of the rooms the
  room
• Single /Double
• Bathrooms
• Mini Bar
• Etc

Prices of rooms in the hotel
2 marks only
Caliente
Clipart of sun from Word clipart
Watermarked picture of swimming pool from the
Internet
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• Hotel facilities
• French script 20 pts
• Bullet point list of the hotel facilities
• 3 swimming pools
• Bar
• Games room
• etc
• French script 18 pt

Picture of bedroom from Internet
3 pictures of Cyprus from the Internet showing
the sea hotel and old town

• Bullet point list giving facilities in each of
  the rooms the room
• Single /Double
• Bathrooms
• Mini Bar
• etc
• French script 18 pts

Table giving the prices of rooms in the hotel
3 marks only
Times new roman 16 pts
Caliente
Clipart of sun from Word clipart
Watermarked picture of swimming pool from the
Internet
Wordart Arial 20 pt
A4 Landscape border 1.5 cm
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Bold centre underline

• Hotel facilities
• French script 20 pts
• Bullet point list of the hotel facilities
• 3 swimming pools
• Bar
• Games room
• etc
• French script 18 pt

Watermark Picture of bedroom from Internet
3 pictures of Cyprus from the Internet showing
the sea hotel and old town
4 marks for at least 8 out of the 15 features
used

• Bullet point list giving facilities in each of
  the rooms the room
• Single /Double
• Bathrooms
• Mini Bar
• etc
• French script 18 pts

Table giving the prices of rooms in the hotel
Indent bullets
Times new roman 16 pts
Double line spacing
Caliente
Clipart of sun from Word clipart
Watermarked picture of swimming pool from the
Internet
Wordart Arial 20 pt
A4 Landscape border 1.5 cm
Pagination 1
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Evidence all features must be on the final
document
Do not crop screen shots

• We only need evidence for the following basic
  skills
• Origin of graphics
• Headers and footers must be on the final document
• Everything else can be seen on your printed
  document
• Annotating your document would help the examiner
  a lot in case they miss something!!!!

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Advanced skills- Safer to do at least 6

• We need before and after screen shot evidence of
• Different paragraph formats (evidence before and
  after)
• Different line spacing (evidence before and
  after)
• Superscript and subscript (Sensible use not
  automatic th )
• Set and use own tabs (evidence in annotated
  screen shots)
• Do not give automatic tabs created by bullet
  points)
• Set and use own indents (evidence in annotated
  screen shots)
• Watermarks (if not clear show the process)
• Use of layering (must see forward and behind)

• On your final document we can see
• Customised tables cell merging / text direction
  not just coloured cells or borders
• Page or frame borders
• Pagination

Be very careful about cropping screenshots and
cutting out the evidence must see document behind
Remember to printout your final document!!!!!
And annotate the features on this document
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Task 2 Mailmerge

• Purpose see exam paper
• Image and ethos
• -professional .. formal
• Design
• 1 mark was awarded for the basic layout and page
  orientation
• 1 mark was awarded for automated features
  including fields and macros. must write in the
  names of the fields
• 1 mark for font styles and sizes used
• 1 mark was awarded for the data on the document
  including origin of graphics and description or
  planning of the data in the letter.

Task 2 a mailmerge letter to clients/customers
inviting them to the promotional evening.
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Mailmerged letter marking scheme

• Import data from an external source
• 1 mark was awarded for the wordprocessed template
  document showing the fields incorporated into the
  document
• 1 mark was for evidence of the database used,
  usually a screenshot or printout.
• Use of suitable format and layout for data
• 1 mark for a suitable letter i.e matches the exam
  question/ professional
• 1 mark no capital letter or spelling mistakes in
  the letter or in the data imported from the
  database. Names and addresses in the database had
  to be realistic and not nonsense. The layout had
  to be professional and contain contact details of
  the organisation. The layout had to be clear not
  squashed into the top third of the page and
  should not contain graphics put in as watermarks
  which obscured the writing.
• Ensure automated routines work
• 1 mark for printouts of the letter. There should
  be at least 3 records / letters. One example
  would not get a mark.
• 1 mark was given if there were no spacing errors
  in the merged data.

Proof read Don't be careless
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No Contact details
No Title
Spelling mistake
Spacing Error in merged data
Letter not professional and squashed on top half
of page
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3 recorded macros
Use INSERT DATE - do NOT type in the date
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Do NOT copy and pasteinsert from a file
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Other common recorded macros

• Insert a logo from a file
• Insert letter head
• Insert headers and footers
• Insert ref numbers
• Edit the font and font size so suitable for
  visually impaired

Evidence Just print out the macro code No need
to show how you recorded them !!
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• Sub insertdate()
• ' insertdate Macro
• ' Macro recorded 9/26/2007 by kay
• Selection.InsertDateTime DateTimeFormat"dd/MM
  /yy", InsertAsFieldTrue, _
• DateLanguagewdEnglishUK,
  CalendarTypewdCalendarWestern, _
• InsertAsFullWidthFalse
• End Sub
• Sub hotellogo()
• ' hotellogo Macro
• ' Macro recorded 9/26/2007 by kay
• ActiveDocument.Shapes.AddTextbox(msoTextOrient
  ationHorizontal, 261, _
• 9, 72, 54).Select
• Selection.ShapeRange.TextFrame.TextRange.Selec
  t
• Selection.Collapse
• Selection.InlineShapes.AddPicture FileName
  _
• "\\Filestore\docs\Teachers\kay\My
  Pictures\hotel.jpg", LinkToFileFalse, _
• SaveWithDocumentTrue
• Selection.ShapeRange.Line.Visible msoFalse

Sub footer() ' footer Macro ' Macro recorded
9/26/2007 by kay ' If ActiveWindow.View.SplitS
pecial ltgt wdPaneNone Then
ActiveWindow.Panes(2).Close End If If
ActiveWindow.ActivePane.View.Type wdNormalView
Or ActiveWindow. _ ActivePane.View.Type
wdOutlineView Then ActiveWindow.ActivePane
.View.Type wdPrintView End If
ActiveWindow.ActivePane.View.SeekView
wdSeekCurrentPageHeader If Selection.HeaderFoo
ter.IsHeader True Then
ActiveWindow.ActivePane.View.SeekView
wdSeekCurrentPageFooter Else
ActiveWindow.ActivePane.View.SeekView
wdSeekCurrentPageHeader End If
Selection.Fields.Add RangeSelection.Range,
TypewdFieldPage Selection.ParagraphFormat.Al
ignment wdAlignParagraphCenter
ActiveWindow.ActivePane.View.SeekView
wdSeekMainDocument End Sub
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Common Advanced features

• Editing the toolbar to put images for your
  recorded macros print screen the toolbar with
  the document open do not crop. We must see the
  mailmerge document and the images on the toolbar
• Save mailmerge doc as a template must see
  evidence it was done
• Re-use mailmerge template for other use- must
  have a related use
• Run the mailmerge again so print all database
  data in document again for new related use

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Task 3 Presentation

• PowerPoint
• Or
• Web page
• At least 3 pages but no point in doing anymore
  you are just wasting time

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• Purpose see exam paper
• Ethos
• Must be different to others
• You cannot have one global ethos
• Not acceptable colourful / interesting etc

Task 3 a screen based presentation giving
clients/customers information about events and
any special offers available during the evening
using either web pages or a PowerPoint type show
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Design

• 1 mark is for the basic background style and
  outline layout of the presentation with inherent
  page orientation and identified which frames were
  text and which were for pictures
• 1 mark is for details of the data both text and
  graphics in theses frames
• 1 mark if they added details of fonts and font
  sizes used.
• 1 mark is for details of animation, transition,
  hotspots, hypertext, bookmarks sound and video
  etc.

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• Background styles do not use those in design
  library must be your own and the same theme on
  every slide
• Animation effects Using the internal features
  of the software
• Transition effects
• Hypertext must show url
• Hotspots must show url or slide no. / anchor
• Bookmarks must show slide no. / anchor

EVIDENCEDO NOT CROPMUST SEE PRESENTATION IN
BACKGROUND
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Animations
Transitions
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Evidence of bookmarks hyperlinks and
hotspots Lets see the page or slide in the
background
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Sound

• 1 mark use of sound internal to package e.g..
  screeching noise or load sound from MP3 player or
  disc
• 1 mark for showing how you captured the sound
  e.g. screenshots of you downloading it from the
  Internet or recording it in sound recorder

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Original video

• Use of original video
• 1 mark record video drop it into presentation
  unaltered (1) If a group take a video use
  different parts for your presentation do not use
  the same part
• 1 mark for extra features e.g. planning/story
  board of the video not the slides/ transcript of
  text /quality of video (editing sound to
  transition cuts and effects
• Must be own cannot copy

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Animated effects on video

• There were generally three approaches to this
  section
• Animated Images
• 1 mark for simple flash type animation
• (three commands) e.g.. create ball then make
  ball bounce and roll or an animation created from
  sites such as 3Dtextmaker.com
• 1 mark a more complex one More than three
  commands /features/layers put in
• NB animated Gifs not produced entirely by the
  candidate gained no marks.
• Video editing
• 1 mark was awarded for one effect put onto a
  video e.g.. transition effects or editing effects
  where evidence was provided.
• 1 mark was given for an additional effect such as
  scrolling titles or credits, screen effects such
  as sepia effects where evidence was provided.
• In the case of screen effects before and after
  evidence would be needed.
• Provide screenshots of your video in the movie
  package e.g.. moviemaker
• A mixture of these two approaches

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Evidence of video editing along with a written
description of how you tried to match the sound
and transitions and length of film and sound track
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EvaluationMust be done in 15 hour test No
teacher help
A detailed and critical evaluation of all three
tasks which examines the data, system and
suggests future modifications 5-6 marks A
detailed evaluation of all tasks, which addresses
the system and future modifications
4- 3 marks Not all tasks have been evaluated or
only a brief evaluation of all three tasks and
limited suggestions for future modifications
2-1
marks
NO running commentaries of what you did
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Compression Techniques used Must be done in 15
hour test No teacher help

• Identification of method
• Discussion of the relative merits/properties of
  and need for compression format such as JPEG,
  TIFF, WAV etc..
• Or
• Did you explain why we use compression
  techniques?
• Did you justify your chosen format?
• If only a general description do not give the
  second mark

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PRINTOUT !!!!!!!!!!!!!

• LEAFLET
• LETTERS
• PRESENTATION

Good Luck !