Institute for Chapter Development Presents:

1
Institute for Chapter Development Presents

• Best Practice Sharing
• Transitioning Your Chapters New Board

Mikala Windham- National ICD Chair 2008 NSBE
National Convention Orlando, FL
2
Agenda

• Transitioning
• What, When and Who?
• Preplanning and Preparation
• Meeting Agenda
• Flow of the Transition
• Key Points for Transitioning
• NSBE Its your turn..Share!

3
Why transition?

• To build effectiveness of the new CEB
• Minimize the effects of the learning curve
• Begin preparation for the upcoming year

4
What, when, and who?

• What?
• A transition meeting
• When?
• Prior to end of spring semester and after officer
  elections and appointments, if possible
• Who?
• Outgoing CEB- Mandatory
• Incoming CEB- Mandatory
• Advisor- Optional

5
Pre Planning Preparation

• Send out transition report template
• Inform attendees to bring fall class schedules
• Book room and distribute when, where, and who
  attends
• Make sure transition reports are completed prior
  to transition meeting

6
Transition Report Template

• Your officer survival guide
• The crucial points to include
• What is my zone
• Who is the zone leader
• Position description
• Duties Official and Unofficial
• Strategic plan for position
• Time line for position
• Email and passwords
• Your reachable, contact info

7
Agenda for Transition

• Whats on it?
• Time
• When
• Where
• What
• Who

8
Flow of the meeting

• Begin with appointing someone to take action
  items
• Outgoing officer begins, incoming officer closes
• Expectations
• Transitioning
• Review, document, then distribute action items
• Motivate new CEB to prepare and be excited for
  upcoming year

9
Chapter Leader Expectations

• Duties of an officer
• Commitment to NSBE
• NSBE is NOT a 9 month organization!!!!
• Introduce and distribute officer contract
• Importance of the officer contract
• Agreement of officer duties
• Communicates expectations
• Communicates consequences
• Establishes a commitment to NSBE
• Signed by incoming officer and chapter advisor

10
Transition Flow

• The Transition Report
• The Transition Exchange
• Go over prepared report
• Peer to Peer
• Communicate roles
• Outgoing officer
• Incoming officer

11
An active chapter is a must!

• NOL requirements
• Chartered chapter
• At least 10 paid members
• Top five appointed in system
• Confirmed Dean
• Confirmed Advisor
• Your Universitys requirements
• Check with your student activities department
• DEADLINES
• Create them and stick to them!!!!

12
Meet the new NEB/REB

• Who do you report to in your chapter?
• Your region?
• Your REB/NEB counterpart
• Best method of communication
• Counterpart expectations
• Their contact info
• Monthly reports
• Who do I turn them into?
• When are they due?
• To chapter?
• To region?

13
Know your NSBE

• A must to be a NSBE officer!
• The Mission
• Founded at Purdue University in 1975
• Chicago Six (John Logan, Edward Coleman, George
  Smith, Stan Kirtley, Brian Harris, Anthony
  Harris)
• Meaning of the Torch symbol
• NSBE acronyms and history
• Largest student run organization in the country!
• Covers 6 geographic regions
• More than 350 collegiate chapters, 75 PCI
  chapters, and 75 AE chapters
• You do have an impact in your chapter, school,
  community and NSBE!

14
National Programs

• Signature programs
• Umbrella and direct impact programs that align us
  with the mission and directives of the
  organization (i.e. A Walk for Education, Special
  Interest Group.)

15
National Programs

• Staple programs
• Standard yearly provided programs that continue
  to develop the competency and ability of our
  members (i.e. Academic Tech Bowl,
  Try-Math-A-Lon.)
• National/Regional/Chapter programs steps
• Become Knowledgeable
• Register
• Participate
• Develop as a member

16
Building the network

• Conducted by incoming chapter chair
• Review Action Items
• Collect signed contracts
• Collect dues
• Complete New/Old CEB contact list
• Emails
• Checked at least 2 times per week
• Phone numbers
• Reachable numbers
• Make sure everyone is clear on their
  responsibility

17
Whats next..

• For NSBE
• The new CEB is the lifeline for the chapter
• Strive to fulfill the NSBE Mission
• For my chapter
• Prepare for a Chapter Planning Retreat
• Develop the future of NSBE members
• Actively develop and identify new leaders
• For me
• Know your NSBE and do everything you can to
  fulfill the NSBE mission!

18
Motivation..

• Conducted by incoming chapter chair
• Chapter goals
• When is the next meeting
• Should be chapter planning retreat and happen
  before the semester ends or during the break
• Remember
• You are the new CEB and the fuel for the life of
  your chapter!
• You must set an example and carry the NSBE TORCH
  higher than ever!
• Chapters are the heart of NSBE!
• WELCOME TO THE FAMILY!

19
NSBE its your turn..Share

• As a leader do you wonder what you are supposed
  to be doing?
• Did your chapter have a transition meeting?
• How do you transition new leaders?
• When do you transition?
• What works or doesnt work for your chapter?
• Are you asking for a commitment from your
  officers?

20
Questions, Comments, Concerns

• Remember NSBE leaders it beings with you

Mikala Windham 2007-2008 National ICD
Chair icdchair_at_board.nsbe.org Cell 580-606-2548