MID-FLORIDA CFS and CFPS Unit

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• MID-FLORIDA CFS and CFPS Unit

C omputerized F orwarding S ystem
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Determine Complement Impact for CFS Unit

• LDC-49 Volume and Workhour Staffing Analysis
• DAR Analysis Period
• CFS LDC-49 Complement History

• Bottom-line Annual Workhour Savings
  87,300 hrs

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Complement Impact for CFS Unit

• LDC-49 Volume and Workhour Staffing Analysis
• Modeled For Post-PARS CFS Operations
• Utilize Demonstrated Unit Productivities
• Projected Average CFS Volumes per Day
• Input PLAN Leave Percentages

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DAR Analysis Period

• Data Generated from the
• 2000 Rate Case Mail Flow Model
• 2000 CFS Requirements Call, 2000Q4 -2001Q3
• 1999 PriceWaterhouse Coopers UAA Vol.
• Growth Forecasts, from USPS 2000Q3 -2001Q2
  Economic Data, out to FY2012
• NCSC 3yr Database, one year average

Impact volumes and Complement based on FY00/01
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CFS LDC-49 Complement History

• Complement Baseline
• Total Clerks
• Includes FTR 71, PTF 2, TE 2, Casuals 9

84 Baseline Average AP Complement 25
Post-PARS Complement 59 FTE Reduction for
Impact Statement
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Annual Workhour Savings - DAR

• DAR Identified Workhour Reduction
• 87,300 hours LDC-49

• The Workhour Reductions will come from the Impact
  Statement Complement Reductions
• Over-Time rate lt 6
• Casuals reduced (9) 0 remaining
• TEs reduced (2) 0 remaining
• PTFs reduced (2) 0 remaining
• FTRs excessed out of section 46

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CFS Arrival Profiles

• RTS and COA Carrier Identified
• 327 Inbound Dock CT 1935
• Mail Prep 2135
• ORL Inbound Dock CT 2330
• Mail Prep 0130

A
B
C
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CFS Arrival Profiles, continued.

• COA Intercept, Destinating
• 327 AADC, Committed CT 0415
• ORL AADC, Committed CT 0400
• Mid-FL HASP, CT 1500
• ORL DDCs, CT 0800 (pending)

F
G
H
I
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Arrival Profiles
A - 327 Collections
B -328 Collections
C - 329/347 Collections
D - 327 OGP
E - ORL OGP
F - 327 AADC
G - ORL AADC
H - 327 HASP
I - ORL DDC

• RTS/Identified - COA Intercept

900 1000 1100 1200 1300 1400 1500 16
00 1700 1800 1900 2000 2100 2200 23
00 000 100 200 300 400 500 600 700
800
Oper Plan C.T.
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CFS COA Arrival Profiles
Percentage of COA's Per Truck Arrival Time
1430 PM 1630 PM 1930 PM 2130 PM 2230
PM 2330 PM 1.4 9.0
28.0 24.1 19.2 18.3
COA (3575) Percentage of Old and New Forms
Central Florida District By 3-Digit Zip
Code Black Red
Black Red 20 80 327 16 84
328 17 83
329 23 77

347 23 77
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SCF-327 72 Total Zones
PARS Activation Order
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SCF-328 50 Total Zones
PARS Activation Order
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SCF-329 53 Total Zones
PARS Activation Order
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SCF-347 41 Total Zones
PARS Activation Order
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Scanning, KFP and 3982 Labels

• Scanning of Change of Address Forms
• 3575 - Change of Address (COA)
• 3575S - Spanish Version of COA
• 3575WWW - Internet COA
• 3575Z - Employee Generated COA
• 3546 - Forwarding Order Change Notice

• Tray and Stage scanned COA forms
• Maintain for 30 days, Shred gt30 days

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Scanning, KFP and 3982 Labels

• Key-From-Paper Volumes
• 3575s/3546 Rejects or Damaged Forms
• COA Forms requiring Special Security
• Letters Written to Postmasters
• Non-Standard Forms
• Time Constraints

• Maintain hardcopies archives for 18 months
• for all Letters/Non-Standard Forms

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Scanning, KFP and 3982 Labels

• 3982 Label Printing
• FCS Server Data, NCSC Archive auto-download
• Created Print Groups by 5-digit
• Multiple Workstations
• Can Assign Different Groups on Each
• Print Groups Generated by Dispatch CT
• Can be More Than Once per Day, New Only
• Labels are Sorted by Zone, then CR ID
• Print Success Flag set by Clerk
• Reprint bad label set

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3982 Label Generation

• 3982 ZONE HEADER LABEL DETAILS
• Each Zone Begins with a Zone Header Label

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3982 Label Generation

• Labels are Printed in Carrier Route ID Order
• Labels without a Carrier Route ID are Printed
  Last
• Each Zone Ends with a Zone End Label

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CFS Carrier Unit Dispatches

• ORL Outbound Dock CT
• 329 0125
• 347 0215
• 0330, 34711 34786 AOs
• 328 0435
• 0555, 32862 MOWU

3982 Labels and No-Record Volumes

• 327 AOs Outbound Dock CT
• B/C 0500
• A 0625 Earliest, 0730 Last

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CFS Carrier Unit Dispatches
3982 Labels and No-Record Volumes

• Dispatch Verification
• Zone case setup for Last Pull Dispatch
• Hot Case Dispatch Card utilization
• Can Dispatch any new records on later available
  Transportation

• Contingency Plan
• COARS Timeframe Query for non-receipt of new COA
  Information

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CFPS Scanning Contingencies

• Scanner Failure
• KFP remaining current day COAs
• Contact nearest CFPS unit if problem is long term
• Coordinate with MP Transportation
• Contact REC, notify for Image Plan change
• Contingency Network for other FL sites
• 24 Hour Warranty for Contractor CM

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CFPS/CFS Operating Plan

• CFS Operations
• 1230 CFS Crew
• FFT volume processing
• Lead Clerk, scans/KFP available volume

• 2100 CFS Crew
• Completes FFT volumes
• Preps Incoming, COA forms, EXFC intercept
• Scanning/OSW/KFP/3982 print crew
• Finalizes CIOSS Forwards rejects
• CIOSS Operations 0900am - 0100 am

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CFS EAS Staffing

• Manager and 3 SDOs 7 days/24 hours

CFS / CFPS / CIOSS OPERATIONS
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CFS Training

• COARS access
• CFS Mgr, SDOs, Consumer Affairs, Del Ops
• (COPI access only for CFS Mgr/SDOs)

• FCS Operations
• CFS Mgr, SDOs, 204Bs

• Scanning / KFP / 3982 Printing
• T-2 Lead Clerk, all T-1 CFS Clerks

• CIOSS Operations
• All CFS Clerks, Mailflow Recognition

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CFS/CFPS PM Window

• CFS Operations
• 1230 - 0530am
• CFPS Operations
• 1500 - 0530am
• CIOSS Operations
• 900 - 0100am

• Maintenance PM Routes
• FCS database 530 - 900am, coord. REC
• FFTs Custodial 530 - 1230

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Equipment Action Items

• New Equipment
• COA Server, KFP Workstation, BH Scanner

• Redirected Equipment
• NM Terminals dedicated to 3982 label printing

• Equipment for Excess
• Mechanized Terminals (13) Spare Parts
• 3547 PC Printer
• NM Terminals (in excess of needs or 3982 label
  printing SOP change)

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Install FCS, KFP, Scanner, 1 CIOSS
Reduce To 6 Mech. Terminals Excess 7
Mech. Terminals
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Install 2 CIOSS Excess Last 6
Mech. Terminals
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CONTACT LIST - Names Numbers

• Mail Processing
• Tour MDOs
• Automation SDO (tours 1-2-3)
• Tampa REC (813-612-2800 or 2801)
• Tour SREOs (Larry Osalkowski, Matt Larson, and
  Jeremy Woosley)
• Maintenance ET (813-612-2804)
• NCSC Memphis TN
• Maintenance ET

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