North Carolina Floodplain Mapping Program

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North Carolina Floodplain Mapping Program

• Cooperating Technical State

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State Response / Strategies

• Strategy 1 - Establishment of a statewide program
  to acquire, process and disseminate current,
  accurate, and detailed elevation data, flood
  hazard studies, reports, and maps (hard copy and
  digital).
• Strategy 2 - Establishment of North Carolina as a
  Cooperating Technical State (CTS) through the
  FEMA Cooperating Technical Partners Program. This
  designation would establish North Carolina as the
  custodian of the Flood Insurance Rate Maps.

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Program Objectives and Deliverables

• New / up-to-date / improved Flood Insurance Rate
  Maps
• Study on a Basin by Basin
• Issued on a Countywide Basis
• New DFIRMs (new HH studies) for all North
  Carolina by FY 2007-08
• New detailed, accurate elevation data
• Reduction of time needed for post-preliminary
  review and appeals process for new FIRM maps (6
  months)
• Better notification and dissemination of
  information about new and revised maps

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Program Objectives and Deliverables - continued

• On-going program for updating and maintaining
  FIRMs
• Better equipped and informed post-event
  mitigation activities as a result of updated
  flood risk maps
• Cost-effective data sharing through the
  implementation and operation of an inter-operable
  Geographic Information System
• Internet web application providing cost-effective
  upload, download, management, and dissemination
  of digital data and maps (24 x 7 / free access)
• Implement a real-time flood inundation and
  forecast mapping system (flood warning)

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Floodplain Mapping - Phases
Phase Iblue (December 2003) Phase IIgold
(December 2004) Phase IIIgreen (December
2006)
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Floodplain Mapping 1985 Jacksonville, NC FBFM
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Key Components of the New Maps - Production


Topography
Flood Hazard Data
Base Data
Digital FIRM

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Floodplain Mapping Old Map vs. New Map
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Programmatic / Operations - Priniciples

• Leverage efficient and effective technology for
  more efficient digital / map modernization for
  new maps / future updates (GIS, LIDAR, etc.)
• Collect complete elevation data coverage in North
  Carolina
• Study as many miles of stream as need and
  possible (1 sq. mile basin threshold / efficient
  limited-detail approach)
• Requirement for hard copy (snapshot) and digital
  (living) version different purposes, valued
  products for each
• Emphasize / Establish digital data sharing with
  counties / municipalities
• Leverage program deliverables to defray the
  overall cost and further implement other (e.g.
  flood warning)
• Strong, upfront community involvement and buy-in
• Documentation is Required (Business Rules and
  Procedures)
• No new wheels Share everything / Co-opetition

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Data Acquisition Public vs. Private

• Assessment / scoping of map needs (State of NC /
  NC Communities)
• Digital base maps (State of NC / NC Communities)
• Acquisition of elevation data (RFQ)
• Engineering studies (RFQ)
• Digital flood insurance rate maps (RFQ)
• Quality assurance/quality control (Geodetic
  Survey / 3rd Party)
• Information technology architectural design and
  implementation (RFQ)
• Real Time Flood Forecasting and Inundation
  Mapping (State of NC / FEMA / USGS / NWS)

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Current Program / Operations - Structure

• NCFPMP has established a distributed program
  structure utilizing multiple agencies as leads
• NCFPMP Overall program/policy development and
  management, contractual management, operations
  management, HH analysis, scoping, outreach,
  post-preliminary
• NCGS (lead partner) Elevation acquisition,
  elevation quality control (3rd party, independent
  surveyors
• NC CGIA (lead partner) Base map acquisition /
  review, DFIRM review, IT design and
  implementation
• FEMA Overall CTP partner, concurrence on policy
  and maps, post-preliminary (regulatory
  responsibilities), financial support
• Dewberry HH concurrence review, DFIRM and
  DFIRM database concurrence review, community
  mapping needs / scoping support, program and
  policy support
• CTS Committee policy / program direction
  (advisory), program / product feedback,
  inter-agency coordination and collaboration

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Current Program / Operations QA / QC

• NCFPMP has established a distributed QA / QC
  program structure utilizing multiple agencies as
  leads
• QA / QC for elevation data NCFPMP / NCGS / 3rd
  party surveyors / FEMA-Dewberry
• QA / QC for DFIRM panels, database, reports
  NCFPMP, CGIA, FEMA-Dewberry
• QA / QC for Hydraulic Hydrologic studies -
  NCFPMP, FEMA, and Dewberry
• QA / QC for Information Technology Infrastructure
  NCFPMP, CGIA, IRMC, FEMA

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CTS Program Steps / Milestones

• August 15, 2000, North Carolina General Assembly
  reallocates 23.2 million from Hurricane Floyd
  Reserve to Floodplain Mapping Phase I
• September 15, 2000, State of North Carolina and
  FEMA signed MOA transferring primary
  responsibility for NC FIRMs to North Carolina
• October 2000, North Carolina holds first CTS
  Committee Meeting
• November 2000, qualified two prime firms (WSC and
  GO) to do the elevation acquisition, engineering
  and surveying, DFIRM generation, IT design and
  implementation
• January 2001, issued first delivery orders to
  both firms for elevation acquisition for Phase I
  area

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CTS Program Steps / Milestones

• September 2001, General Assembly transferred
  NCFPMP from OSBPM to CCPS, sending NC CGIA and
  NCGS to DENR
• November 2001, North Carolina General Assembly
  reallocates (through legislation) 9.0 million
  from Hurricane Floyd Reserve to Hurricane Floyd
  Reserve Phase I and II
• January 2002, OSBM puts hold on all state funds
  due to budget shortfall
• January 15, 2002, Onslow County maps are
  submitted to community (post-preliminary process)
• April 30, 2002, North Carolina Floodplain Mapping
  Information System (NCFMIS) is certified by IRMC
  and goes live on the web
• September 2002, National Weather Service Flood
  Warning Grant approved

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CTS Program Steps / Milestones

• October 2002, North Carolina General Assembly
  reallocates (through Appropriation Bill) 9.0
  million from Hurricane Floyd Reserve to Hurricane
  Floyd Reserve To be used to leverage /
  maximize federal and state funds to continue the
  Floodplain Mapping Program
• November 2002, Issue Delivery Order for Scoping
  Tool / Application to be used in Phase II
• March 2003, Qualified two additional Prime
  Engineering Firms (AMEC and Arcadis)
• December 2003, Submitted Draft State Map
  Modernization Business Plan (2004-09)

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(No Transcript)
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Map Modernization Plan FY 2004-09
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Tasks / Outputs Phase I - Phase I -CF Phase II - Phase III - Statewide Coverage Annual Map Maint. Annual Map Maint. LOMCs Deleg.
Acquisition of Elevation Data ( of sq miles) 12,500 13,000 16,372 6,971 48,843 4,884 4,884  
Quality Control of Elevation Data ( of counties) 31 21 39 17 108 11 11  
Hydrologic and Hydraulic Studies ( of linear stream miles) 9,776 7,474 13,100 5,600 35,950 3,595 3,595 500
Digital Flood Insurance Rate Maps ( of panels) 3,665 1,391 3,645 557 9,258 926 926 200
Map Needs Assessment / Scoping ( of community mtgs) 123 129 260 98 610 61 61  
Post-Preliminary / Outreach ( of community mtgs) 82 51 100 50 283 28 28  
Digital Community Base Data QC ( of GIS layers) 140 92 220 84 536 107 107  
Digital DFIRM Databases QC ( of databases) 39 23 45 23 130 13 13  


NOTE 1 Annual map maintenance figures is based on a 10 modification to the statewide data set except for Base Data QC NOTE 1 Annual map maintenance figures is based on a 10 modification to the statewide data set except for Base Data QC NOTE 1 Annual map maintenance figures is based on a 10 modification to the statewide data set except for Base Data QC NOTE 1 Annual map maintenance figures is based on a 10 modification to the statewide data set except for Base Data QC NOTE 1 Annual map maintenance figures is based on a 10 modification to the statewide data set except for Base Data QC NOTE 1 Annual map maintenance figures is based on a 10 modification to the statewide data set except for Base Data QC NOTE 1 Annual map maintenance figures is based on a 10 modification to the statewide data set except for Base Data QC NOTE 1 Annual map maintenance figures is based on a 10 modification to the statewide data set except for Base Data QC
NOTE 2 Engineering and DFIRM production for Dare County is being reworked due to Hurricane Isabel NOTE 2 Engineering and DFIRM production for Dare County is being reworked due to Hurricane Isabel NOTE 2 Engineering and DFIRM production for Dare County is being reworked due to Hurricane Isabel NOTE 2 Engineering and DFIRM production for Dare County is being reworked due to Hurricane Isabel NOTE 2 Engineering and DFIRM production for Dare County is being reworked due to Hurricane Isabel NOTE 2 Engineering and DFIRM production for Dare County is being reworked due to Hurricane Isabel NOTE 2 Engineering and DFIRM production for Dare County is being reworked due to Hurricane Isabel
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Phase II Scope of Work

• Elevation Acquisition 16,372 square miles (25
  cm vertical accuracy to bare earth)
• Hydrologic and Hydraulic Modeling 13,100 linear
  miles (detail, limited-detail, redelineation)
• DFIRM Panel Production 3,645 panels (1500
  and/or 11,000 scale)
• DFIRM Database / FIS Reports 45 counties (whole
  or partial) / GIS and non-GIS interoperability
• Information Technology (FMIS)
• Transition from FMIS to AHMIS (e.g. Flood
  Warning, Spill Modeling, Technological hazards,
  HAZUS integration)
• Multi-Hazard Mapping Portal Local and Federal
  WM services data
• Engineering and Inventory Data upload and
  download
• LOMCs submittal, processing, mapping application
• Real Time Flood Forecasting and Inundation
  Mapping Phase II (Cape Fear, Roanoke, Yadkin,
  etc)

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Future Delegation of FEMA Work to NC

• Delegation of LOMCs receipt, processing and
  mapping
• Post-Preliminary Processing - Mapping Resolution
• Printing and Mailing of Preliminary and Effective
  Maps

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RFQ Highlights / Contractual Approach

• NC FPMP intends to award one IDIQs to a private
  sector engineering firm
• Selection based on demonstrated competence and
  qualifications (G.S. 143-64.31)
• 2 year contract with three / 1 year renewal
  options
• No joint ventures allowed / Prime Firms
• Letter of qualifications due by April 13, 2004
• An evaluation of the submitted letters will be
  conducted
• A short list of firms will be determined with
  subsequent interviews be held between May 2004
• All firms submitting Letters must be equipped
  with manager(s) licensed as a Professional
  Engineer with the NC Board
• Contractor must have primary contract office
  within 25 miles of the State Government Complex
  in downtown Raleigh, N.C. within three months of
  contract signing.

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RFQ Highlights / Contractual Approach

• Firms are required to identify project team
  members and their specific proposed roles on the
  project.
• Regarding the evaluation of qualifications, note
  the emphasis placed on project management,
  quality control, and capacity (experience and
  manpower) for doing the work.
• All work must meet FEMA requirements and meet or
  exceed North Carolina defined requirements (IT /
  Database)
• Vertical Management Approach
• Bi-weekly joint contractors meeting
• CTS Committee Meeting

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• Visit the States Web Site
• www.ncfloodmaps.com
• Thank You.