Advanced Microsoft Word Lesson 3

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Advanced Microsoft Word Lesson 3

• Lexington Technology Center
• May 10, 2004
• Bob Herring
• On the Web at www.lexington1.net/AdultEd/computer/
  microsoft_word.htm

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Advanced Word Lesson 3
Review of the Previous Lesson

• Custom Bullets
• Breaks
• Page Numbers
• Date and Time
• AutoText
• Symbols
• Comments
• Captions
• Text Boxes
• Bookmarks
• Hyperlinks

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Advanced Word Lesson 3
Tracking Changes

• Choose Tools, then select Track Changes
• Pick Highlight Changes in the sub-menu
• Check the box to Track changes while editing
• Uncheck the box reading Highlight changes in
  printed document
• Click the Options button

Options Button
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Advanced Word Lesson 3
Tracking Changes

• The Options dialog box shows how the changed
  text will look
• Usually, additions are underlined and blue
• Deletions are struck through and red
• Click OK on both dialog boxes to set change
  tracking
• Word can keep track of up to 8 reviewers with
  different colors

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Advanced Word Lesson 3
Tables

• Choose Table, and select Insert Table
• Set the number of rows and columns desired
• Number of columns is more important than number
  of rows

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Advanced Word Lesson 3
Formatting Tables

• Place the mouse pointer over the edge of the
  cell to be changed
• When the pointer changes to parallel lines with
  opposite arrows,
• left-click and drag the line to the
  desired width

Columns Narrowed
Rows Widened
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Advanced Word Lesson 3
Table Toolbar

• Choose Tools, then select Customize click the
  Tables checkbox
• Word will usually show the Tables Toolbar
  automatically when a
• table is inserted

Draw Table
Border Color
Split Cells
Distribute Rows
Sort
Auto Format
Center
Line Style
Fill
Eraser
Borders
Align Top
Align Bottom
AutoSum
Merge Cells
Distribute Columns
Text Direction
Line Weight
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Advanced Word Lesson 3
Advanced Tables

• Choose Table, then select Draw Table
• Draw the outline of the table to be created
• Use the pencil cursor to draw cells anywhere
  needed
• Join cells together by using the Eraser Tool

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Advanced Word Lesson 3
Dropped Capitals

• Click next to the letter to be changed (either
  side)
• Choose Format, then select Drop Cap click the
  Position checkbox
• Choose a font, number of lines to drop, and
  distance from the text
• To drop more than one character, highlight them
  before beginning

Drop Effect
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Advanced Word Lesson 3
Changing Case

• Highlight the text to be changed
• Choose Format, then select Change Case

This is sentence case. this is lower case. THIS
IS UPPER CASE. This Is Title Case uSE tOGGLE cASE
to fix this
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Advanced Word Lesson 3
Backgrounds

• Choose Format, then select Background
• Select a color, or choose More Colors or
  Fill Effects

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Advanced Word Lesson 3
Backgrounds, Continued

• The effect of a background color

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Advanced Word Lesson 3
Word Count

• Highlight the text to be counted
• Choose Tools, then select Word Count

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Advanced Word Lesson 3
Protecting a Document

• Choose Tools, then select Protect Document
• Changes, comments, and forms can be protected
• Always write down the password, if selected!!!!

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Advanced Word Lesson 3
Thesaurus

• Highlight the text to be searched
• Choose Tools, then select Language. In the
  pop-out menu,
• click on Thesaurus

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Advanced Word Lesson 3
Page Setup -- Margins Tab

• Set margins in tenths by clicking up and down
  arrows
• Set margins exactly by typing in desired
  distance
• Adjust header and footer distances

Margins
Header and Footer
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Advanced Word Lesson 3
Page Setup -- Paper Size Tab

• Select correct paper size
• Select correct page orientation

Legal size
Landscape
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Advanced Word Lesson 3
Page Setup -- Paper Source Tab

• Set paper source for first and subsequent pages
• This is for documents on letterhead that are
  longer than 1 page

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Advanced Word Lesson 3
Page Setup -- Layout Tab

• Set Section breaks
• Set different headers and footers
• Set vertical alignment
• Add line numbers

Line Numbers
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Advanced Word Lesson 3
In-Class Project

• Begin work on a personal newsletter
• Title The ______ Family News or _______
  Church News
• Use Page Setup
• Use headlines in each section (hint Bold,
  Italic, Underline)
• Columns
• Tabs
• Dropped Capitals
• Select a font and font size for each part
• Set appropriate tabs and margins
• Include graphics from clip art
• Text Boxes

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Advanced Word Lesson 3
REVIEW

• Tracking Changes
• Tables
• Dropped Capitals
• Changing Case
• Backgrounds
• Word Count
• Protecting a Document
• Thesaurus
• Page Setup
• In-Class Project

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