INTRODUCTORY MICROSOFT POWERPOINT Lesson 1

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INTRODUCTORY MICROSOFT POWERPOINT Lesson
1PowerPoint Basics
PowerPoint Lesson 1
Microsoft Office 2003Introductory
Microsoft Office 2003 Introductory
Pasewark Pasewark
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Objectives

• Start PowerPoint
• Open an existing presentation
• Save a presentation
• Navigate through a presentation, and use the
  menus and toolbars.
• Use the Slides and Outline tabs in Normal view
• Use the task pane, slide pane, and notes pane.

Microsoft Office 2003 Introductory
Pasewark Pasewark
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Objectives contd
PowerPoint Lesson 1

• Change views
• Delete a slide
• Print a presentation
• Exit PowerPoint

Microsoft Office 2003 Introductory
Pasewark Pasewark
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Terms to Know

• Animation
• Normal view
• Notes Page view
• Outline tab
• PowerPoint Presentation
• Side Pane
• Slide Show view

• Slide Sorter view
• Slides tab
• Task pane

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Introduction to PowerPoint

• PowerPoint is an Office application that can help
  you create a professional presentation by helping
  you illustrate your ideas using slides, outlines,
  speakers notes, and audience handouts.
• A presentation can include text, clip art,
  graphs, tables, and charts.

Microsoft Office 2003 Introductory
Pasewark Pasewark
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Introduction to PowerPoint contd

• PowerPoint presentations are usually viewed using
  a projector on a screen, but you can also use a
  television monitor or an additional monitor
  connected to your computer.
• You can also deliver a PowerPoint presentation by
  broadcasting it or publishing it to the Internet.

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Starting PowerPoint

• Like other Office applications, you start
  PowerPoint by clicking the Start button,
  selecting Programs, and clicking Microsoft
  PowerPoint 2003.

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Opening and Viewing an Existing Presentation

• When you want to open an existing presentation,
  choose the presentation from the list in the
  PowerPoint task pane under the heading Open a
  Presentation.
• If the presentation you want to open is not in
  the list, click the More folder. This option
  displays the Open dialog box.

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Opening and Viewing an Existing Presentation
contd

• To view the presentation, select View Show from
  the Slide Show menu on the menu bar.
• The presentation opens on the screen and you can
  view it as you would when you present it.
• Some slides include animation, which is a text or
  picture that have motion.

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Step-by-Step

1. Click the Start button to open the Start menu.
2. Point to Programs, point to Microsoft Office
   PowerPoint 2003.
3. The PowerPoint opening window appears.
4. In the task pane, click the More link.

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Step-by-Step

1. In the Open dialog box, display the disk drive
   that contains the data files for IP Step 1-2, and
   then click Open.
2. Click View Show from the Slide Show menu.

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Step-by-Step

1. Press the right arrow key or click the mouse to
   trigger the animation on the first slide. A
   picture of a tornado appears on the screen and
   the word Tornados becomes animated. You should
   also hear a thunderstorm.
2. Click your mouse to advance to the next slide.
   Notice that the animation on the slide advances
   automatically.

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Step-by-Step

• 9. Click your mouse again to the next slide.
  The title of this slide appears automatically.
  Click your mouse again to trigger the next text
  line. Continue to click to advance the slides,
  using the messages to guide you through the
  presentation.

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Saving the Presentation

• To save a new presentation, choose Save As from
  the File menu or click the Save button on the
  Standard toolbar to display the Save As dialog
  box.
• Save this document as Tornado, followed by your
  initials.

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Changing Views

• You can view a presentation four different ways
  using options on the View menu
• Normal
• Slide Sorter
• Slide Show
• Notes Page.

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Normal View

• You have been working in Normal view. This view
  has four panes the slide preview and outline
  panes, the task pane, the slide pane, and the
  notes pane.

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Using the Slide Preview and Outline Pane

• To work with the slides in a presentation,
  PowerPoint displays all your slides in the
  outline pane on the left side of your screen.
• This pane has two tabs at the top, the Outline
  tab and the Slides tab.
• Outline tab displays all the text on your slides
  in outline form.

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Using the Slide Preview and Outline Pane

• The Slides tab displays your slides as small
  pictures or thumbnails.
• To switch between the modes, click the Slides tab
  or the Outline tab.

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Step-by-Step

1. If it is not already selected, click the Outline
   tab on the left side of the window.
2. Use the scroll bar to scroll down to slide 9.
3. Highlight the number 75,000 in the second bullet
   point. Key 80,000.
4. Click the Slide tab.

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Using the Task Pane

• The task pane on the right side of the screen
  contain common tasks that you use frequently when
  creating a presentation.
• The task pane contains tasks to help you create a
  new presentation, select a layout, choose a
  design template, choose a color scheme, choose an
  animation scheme, and et al.

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Step-by-Step

1. Click the Design button on the Formatting
   toolbar. The Slide Design task pane opens.
2. Scroll to view the different design templates.
3. Click Color Schemes and Animation Schemes to view
   the templates available for your use. Click
   Design Templates again to return to the Design
   Templates task pane.

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Using the Slide Pane

• The slide pane in the workbench for PowerPoint
  presentation. It displays one slide at a time
  and is useful for adding text or modifying the
  slides appearance.
• It displays your slides in an area large enough
  to work on the slide easily.

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Step-by-Step

• Using the scroll bar to scroll down to slide 9 if
  it is not already displayed.
• Select all of the text marked by bullets. The
  text edit box appears around the text.
• Using the Formatting toolbar to change the text
  size to 32.

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Notes Page View

• The Notes Page view displays your slides on the
  top portion of the page, with the speaker notes
  for each slide in the notes pane on the bottom of
  the page.
• To add speaker notes, click in the notes pane and
  begin keying or you can open the View menu and
  choose Notes Page.

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Slide Sorter View

• Slide Sorter view displays miniature versions of
  the slides on the screen so that you can move and
  arrange slides easily by dragging.
• The Slide Sorter toolbar that helps you with
  timing, transitions, and animation appears when
  you switch to this view.

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Step-by-Step

1. Click the Slide Sorter View button.
2. Click slide 9 so that it is outlined in bold.
3. Click and drag slide 9 between slide 5 and slide
   6. A line appears between the two slides.
   Release the mouse button. Slide 9 moves to
   become slide 6 and all other slides are moved
   down and renumbered.

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Step-by-Step

• Click slide 1.
• Click the Slide Show button on the lower-left
  corner of the screen. Slide 1 appears on the
  screen.
• Click the mouse to advance through all the
  slides.

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Step-by-Step

• 4. Click slide 1.
• 5. Click the Slide Show button on the lower-left
  corner of the screen. Slide 1 appears on the
  screen.
• 6. Click the mouse to advance through all the
  slides.

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Step-by-Step

1. Once youve advanced through all the slides, a
   black screen displays. Click to edit the
   presentation and return to the PowerPoint Slide
   Sorter screen.
2. Save the presentation.

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Slide Show View

• In Slide Show view, you can run your presentation
  on the computer as if it were a slide projector
  to view how it will look.

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Using Menus and Toolbars

• When you first use PowerPoint, the short menu
  displays only the basic commands. To see an
  expanded menu with all the commands, click the
  arrows at the bottom of the menu.
• In Normal view, the three toolbars displayed on
  the screen by default are Standard, Formatting,
  and Drawing, respectively.

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Deleting Slides

• A presentation you create using the AutoContent
  Wizard includes a predetermined number of slides
  based on the type of presentation you choose.
• If you decide that the slide does not fit your
  presentation, you can easily delete it.

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Step-by-Step

1. If necessary, click the Slide Sorter View button.
2. Hold down the Control key your keyboard, and
   click slides 12 and 14 so that they are outlined
   with a bold line. Right-click on either slide to
   display a shortcut menu.
3. Click Delete Slide from the shortcut menu.

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Step-by-Step

1. Click slide 1.
2. Click the Slide Show from current slide button
   and the presentation appears on the screen.
3. Click the mouse button to advance through all the
   slides.
4. Save the presentation.

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Printing a Presentation

• PowerPoint offers several print options that can
  enhance your presentation to an audience.
• You can print handouts that contain small
  pictures or thumbnails of your slides and an area
  for taking notes.
• You can choose to print all slides, only the
  current slides or any combo thereof.

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Summary

• PowerPoint is an Office application that can help
  you create a professional presentation. When you
  start PowerPoint, you have the choice of opening
  an existing presentation or creating a new one.
• You can view your presentation in four different
  ways Normal view, Slide Sorter view, Slide Show
  view, and Notes Page view.

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Summary contd

• Using the Print dialog box, you can print your
  presentation as slides using the Slides option,
  with notes using the Notes Pages option, or as an
  outline using the Outline View option. You can
  also choose to print handouts with two, three,
  four, six, or nine slides per page.