Corporate Automation Plan PHASE 2

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Corporate Automation Plan PHASE 2
February 4, 2004
Washington D.C.
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CORPORATE AUTOMATION PLAN
OVERVIEW

• History of CAP
• CAP Accomplishments to Date
• Comparison to the Original CAP
• CAP Phase 2
• Letters Trays
• Flats Containers
• Parcels Scanning/Tracking
• Bundles Information Flow
• Automation Program Support
• Longer Term Plans
• Partnership With Industry
• Next Steps

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CORPORATE AUTOMATION PLAN
HISTORY OF THE CORPORATE AUTOMATION PLAN

• Letters

• Flats

• Parcels

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CORPORATE AUTOMATION PLAN
ACCOMPLISHMENTS TO DATE

• Letter Automation

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CORPORATE AUTOMATION PLAN
ACCOMPLISHMENTS TO DATE (Letters)
Total Letters
Barcoded Letters
volume in billions (estimated)
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CORPORATE AUTOMATION PLAN
ACCOMPLISHMENTS TO DATE (Letters)
74.9
DPS of Total Incoming Secondary Volume
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CORPORATE AUTOMATION PLAN
ACCOMPLISHMENTS TO DATE

• Flats Automation

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non-Carrier Route Flats Sorted by Automation
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CORPORATE AUTOMATION PLAN
ACCOMPLISHMENTS TO DATE (Flats)
Flats distribution productivity in the plants has
doubled since the end of FY 2000
1170
flats distributed per workhour
557
FY 2001
FY 2002
end of year FY 2000
FY 2003
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CORPORATE AUTOMATION PLAN
ACCOMPLISHMENTS TO DATE (Flats)
79
Processing Centers Up-the-Distribution-Ladder
of total flats distributed by type of operation
FY2000
FY2001
FY2002
FY2003
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CORPORATE AUTOMATION PLAN
ACCOMPLISHMENTS TO DATE (Flats)
A Decline in Manual Flats Distribution in Post
Offices of 11.5 Billion
23.5
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volume in billions
FY 2001
FY 2000
FY 2002
FY 2003
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CORPORATE AUTOMATION PLAN
ACCOMPLISHMENTS TO DATE (Flats)
Cost per Thousand Flats Distributed Has Decreased
47.4
50.51
40.51
30.21
26.56
workhours in millions
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CORPORATE AUTOMATION PLAN
ACCOMPLISHMENTS TO DATE

• Parcel/Bundle Automation

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CAP PHASE 2
CAP PHASE 2 CONTENTS COMPARED TO ORIGINAL CAP
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CAP PHASE 2
CAP PHASE 2 CONTENTS COMPARED TO ORIGINAL CAP
CAP Phase 2
Original CAP

• Automate Letter Distribution
• Automate Flat Distribution
• Automate Parcel Sorting
• Automate Bundle Processing
• Automate Tray Container Processing
• Longer Term Plans
• Delivery Automation
• Transportation
• Scanning and Tracking

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CAP PHASE 2
LETTER AUTOMATION

• Continue Deploying Technological Advances
• Increase Remote Encoding Center Efficiency
• Expand Letter Mail Processing Technologys Reach
• Reduce Manual Distribution and Casing

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CAP PHASE 2
FLATS AUTOMATION

• Increase Flats Processing Performance
• Enhance Flats Image Processing
• Use Technology to Increase Flats Automation
• Reduce Manual Distribution and Casing

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CAP PHASE 2
PARCEL AUTOMATION

• Deploy the APPS Machines
• Standardize Barcode Formats
• Increase Automated Parcel Volume
• Enhance BMC Operations

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CAP PHASE 2
BUNDLE AUTOMATION

• Deploy the Automated Package Processing System
• Automate Bundle Processing
• Optional Endorsement Lines
• Pressure Sensitive Barcoded Labels
• Reduce Sack Usage

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CAP PHASE 2
AUTOMATING TRAY TRACKING AND PROCESSING

• Automate Tray Receipt Dispatch
• Automate Tray Processing
• Automate Tray Tracking

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CAP PHASE 2
AUTOMATING CONTAINER TRACKING AND PROCESSING

• Automate Container Processing
• Automate Container Tracking

Transportation Visibility Plan
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CAP PHASE 2
AUTOMATING SCANNING/TRACKING PROCESSES

• Enhance Delivery Confirmation and CONFIRM
• Develop Innovative Tracking Systems

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CAP PHASE 2
AUTOMATING INTERNAL DATA INFORMATION FLOW

• Incorporate Operational Data Into the Enterprise
  Data Warehouse (EDW)
• Increase Data Availability

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CAP PHASE 2
AUTOMATING INTERNAL DATA INFORMATION FLOW
The data warehouse is structured to support
reporting across the organization.
Data Access
Corporate Level Reports

• Predefined/Canned Reports
• Enterprise-wide reporting

• Single repository for enterprise wide data

Operations
Data Storage
Marketing
Finance
Human Resources

• Data Marts or Views provide a customized
  method for navigating by functional area within
  the EDW

Data Access
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Intelligent Mail and Address Quality
CAP PHASE 2
AUTOMATION PROGRAM SUPPORT
Vision An information-rich code for each mail
type, which enables end-to-end visibility
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CAP PHASE 2
AUTOMATION PROGRAM SUPPORT
Overview of Intelligent Mail Strategies

• Develop and Deploy Enabling Infrastructure

• Uniquely Identify Mail

• Enhance Address Quality

Code
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CAP PHASE 2
AUTOMATION PROGRAM SUPPORT

• MERLIN

• Presort/Mail Makeup
• Walk Sequence Accuracy
• Weight and Piece Count
• Mailpiece Dimensions
• Barcode Readability
• Endorsements and Rate Markings
• Tray Label Accuracy
• Combined Mailings
• Address and Barcode Accuracy
• Meter Identification and Date

Quality Accuracy
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CAP PHASE 2
AUTOMATION PROGRAM SUPPORT

• Automates BMEU Acceptance Process
• Makes BMEU Information Available Quicker

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CAP PHASE 2
LONGER TERM PLANS

• Delivery Automation

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CAP PHASE 2
TIMELINE
FULLY AUTOMATED OPERATIONS
Today
2006
2007
2008
2005
2004
2009
2010
Improve Letter and Flat Image Processing
Deploy APPS
Increase REC Efficiency
Extend PARS to Flats
Research the Potential for Either DPP or FSS
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CAP PHASE 2
PARTNERSHIP WITH INDUSTRY

• Mail Presort Requirements Will Change As
  Technology Evolves
• Working Together is Important
• Industry Participation Adds Value
• Helps to Keep Each Other Informed
• Facilitates Sharing of Ideas and Suggestions
• Keeps Rates Stable

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CAP PHASE 2
PARTNERSHIP WITH INDUSTRY

• WORK WITH THE MAILING INDUSTRY TO
• Ensure Lowest Combined Processing Costs
• Pass Through Savings
• Explore Innovative Processing Options
• Match Products to Automated Equipment
• Establish Lead Times For Changes

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CAP PHASE 2
PARTNERSHIP WITH INDUSTRY

• Drive Down Costs Through Automation
• Maintain Stable Rates
• Improve Performance and Service

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CAP PHASE 2
PARTNERSHIP WITH INDUSTRY

• Publication Watch
• Presort Optimization
• Planet Code Value
• Delivery Standards Business Mail Measurement
• DDU Drop Shipment Service

• Flats Container Development
• Parcel Processing Field Study
• Mail.dat PostalOne!
• Flat-Size Mail Design Guidelines
• In-Home Delivery Instructions
• Periodical Co-Palletization Guidelines

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CAP PHASE 2
PARTNERSHIP WITH INDUSTRY

• Mail Irregularity Feedback Process
• Enhancing CONFIRM
• Flat Mail Preparation Optimization
• Parcel Delivery Performance Measurement
  Effectiveness
• PostalOne! Postage Payment and Statements

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CAP PHASE 2
NEXT STEPS

• Work With Our Customers to Increase Production,
  Processing and Delivery Efficiency
• Use Technology to Reduce Costs
• Leverage Technology to Keep Rates Stable
• Enhance the Flow of Mail Related Information
• Use Information to Manage the Business Better
• Increase the Market Value of Mail By Not
  Restricting Its Size or Shape
• Explore Ways to Realize Our Delivery Vision

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CAP PHASE 2
PARTNERSHIP WITH INDUSTRY
IDENTIFY POTENTIAL IMPACTS

• 11 Digit Barcode
• Standardized Address Location
• ID Tag
• Presort (For Automated Zones)
• Carrier Route Sorting
• Make-up and Presentation
• Entry Point

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Thank you.