Some strategies for the cohabitation of the traditional library with the digital repository

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The Elephant in the Room

• Some strategies for the cohabitation of
  thetraditional library with the digital
  repository

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• Background and Overview of the Digital Repository
• Marilyn Billings

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UMass Amherst Context

• UMass Amherst is flagship of UMass System
• Students
• 26,000 students of those 5,770 are grad students
• Faculty
• 1,170
• Academic
• 87 bachelor's degree programs, 6 associate's, 73
  masters and 51 doctoral programs in 10 schools
  and colleges
• Research
• Over 134 million / year

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Background of our digital repository development

• Sabbatical JanuaryJune 2005
• Types of repositories (open source, vendor)
• Desired features and services
• Recommendation
• http//works.bepress.com/marilyn_billings/8/
• Faculty Survey Spring 2006
• Text, E-journals
• Other content?
• Interest in participating
• http//www.library.umass.edu/forms/insfacrepositor
  y.html

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Core Features

• Digital content in a variety of formats
• Community focus
• Institutional support
• Durable, permanent content
• Enhanced access
• Faculty researcher pages / web pages
• Authoring tools
• End-user functionality

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Core Services

• Material submission, ingest
• Metadata application
• Access control
• Data management
• Dissemination of content
• Preservation, durability, storage

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Decisions

• Metadata Librarian search Spring 2006
• Choice of digital repository software
• Digital Commons pilot Aug 06Mar 07
• Grand launch March 2007
• Collaborative partners
• Provosts Office
• Office of Research
• Office of Outreach
• Graduate School

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Librarians as Leaders

• In general, librarians lead the IR effort in all
  stages of IR development. - Soo Young Rieh
• Library role as steward of scholarship
• Collection development expertise
• Liaison role with faculty
• Center of expertise on metadata
• Commitment to long-term preservation
• Complementarity of repository and licensed
  digital materials

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• The Digital Repository and Technical Services
  Cohabitating or Colliding?
• Meghan Banach

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Why should technical services departments be
involved with Digital Repositories?

• New opportunities for technical services staff
• New types of materials to catalog
• Users information seeking behavior is changing
• Users today want access to information beyond
  just traditional library resources
• Competition for resources to develop new library
  services
• Traditional library organizational structures are
  changing
• Fits in with our responsibilities of resource
  description, organization, and preservation

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New Models for Technical Services Departments

• Examples
• University of Oregons Cataloging Department
• Transformed into the Metadata and Digital
  Library Services Department in 2006
• Brown University Librarys Center for Digital
  Initiatives
• The Center for Digital Initiatives is comprised
  of staff from Digital Services (the home
  department), along with staff from associated
  departments, such as Web Services and Technical
  Services.
• http//dl.lib.brown.edu/

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The digital repository and technical services

• Traditional technical services functions
• Acquisitions
• Cataloging Processing
• Integrated Library Systems
• Collection Development
• Preservation

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How does ScholarWorks fit in with the
Acquisitions Department at UMass Amherst?

• Acquisitions Department focuses primarily
  ordering and licensing library resources from
  publishers and vendors
• Significant amount of time and effort goes into
  electronic resources management
• Ordering subscription based electronic resources
• Providing access to subscription based electronic
  resources
• Licensing of subscription based electronic
  resources
• Participating in cooperative efforts aimed at
  preserving subscription based electronic
  resources
• Administering and maintaining electronic
  resources systems (e.g. SFX and Verde)

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How does ScholarWorks fit in with the
Acquisitions Department at UMass Amherst? (Cont.)

• Acquiring materials for a digital repository?
• Providing access to electronic resources in the
  digital repository?

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How does ScholarWorks fit in with the Cataloging
Processing Department at UMass Amherst?

• ScholarWorks is a separate catalog
• Records in ScholarWorks are Dublin Core records
• Records are created by the authors of the works
• Separate MARC records are created for the OPAC
  for certain types of material
• Links from catalog records to content in
  ScholarWorks
• Masters Theses and Dissertations

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How does ScholarWorks fit in with the Integrated
Library Systems Department at UMass Amherst?

• Concerned with managing our ILS and all of its
  different modules
• ScholarWorks system is a separate system which is
  not part of the ILS
• ScholarWorks runs on vendor hosted software
• Future collaborations?

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How does ScholarWorks fit in with the Collection
Development Department at UMass Amherst?

• Overlap between collection development for the
  library collection and collection development for
  ScholarWorks
• Expertise we should draw on in the future
• Collaborated on marketing and content recruitment

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How does ScholarWorks fit in with Preservation at
UMass Amherst?

• Focused on print collections
• Need for digital preservation policies and
  planning NEDCC Survey
• Standards and best practices still emerging
• Bepress provides storage, backup, and security
• Institutional commitment to preservation and
  migration
• Planning for a dark archive

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Conclusion

• This is a new age
• This is new work
• It will require new skills
• It will require a shift in thinking
• We all need to adapt
• We all need to be willing to learn
• We are all in it together

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Resources (1 of 3)

• Bailey, Charles W. Institutional Repositories,
  Tout de Suite. 2008.
• http//www.digital-scholarship.org/ts/irtoutsu
  ite.pdf
• Calhoun, Karen (2006). The Changing Nature of
  the Catalog and its Integration with Other
  Discovery Tools.
• www.loc.gov/catdir/calhoun-report-final.pdf
• Calhoun, Karen (2004). Being a Librarian
  Metadata and Metadata Specialists in the
  Twenty-first Century. Preprint.
• As submitted for publication in Metadata and
  Digital Collections a Festschrift in Honor of
  Thomas P. Turner. Ed. Elaine Westbrooks and Keith
  Jenkins. Lanham MD Scarecrow Press, forthcoming
  late 2005.
• http//hdl.handle.net/1794/3020

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Resources (2 of 3)

• Clareson, Tom (2006). NEDCC Survey and
  Colloquium Explore Digitization and Digital
  Preservation Policies and Practices. RLG
  DigiNews, 10(1).
• http//digitalarchive.oclc.org/da/ViewObject.jsp?
  objid0000070519reqid71069
• Hixson, Carol (2006). Transforming Technical
  Services Staff and Librarians into Digital
  Library Specialists The Continued Evolution of
  the University of Oregons Metadata and Digital
  Library Services.
• Presented July 9, 2006 at the Annual Meeting of
  the American Association of Law Libraries in St.
  Louis, Missouri. Powerpoint slides, text,
  references.
• http//hdl.handle.net/1794/3020

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Resources (3 of 3)

• Kennan, Mary Anne and Karlheinz Kautz. Scholarly
  Publishing and Open Access Searching for
  Understanding of an Emerging Phenomenon
  http//dlist.sir.arizona.edu/1867/
• Medeiros, Norm (2007). The Catalogs Last
  Stand. OCLC Systems Services
  23(3)pp. 235-237. Preprint.
• http//eprints.rclis.org/archive/00011466/
• Rieh, Soo Young, et al. Census of Institutional
  Repositories in the U.S. A Comparison Across the
  Institutions at Different Stages of IR
  Development. D-Lib Magazine 13, no. 11/12 (2007)
• http//www.dlib.org/dlib/november07/rieh/11rieh.ht
  ml
• Taiga Forum Steering Committee (2006). Taiga
  Forum Provocative Statements. http//www.taigafor
  um.org/docs/ProvocativeStatements.pdf

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Questions?
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• Thank You for Your Attention!
• Contact Information
• Meghan Banach
• mbanach_at_library.umass.edu
• Marilyn Billings
• mbillings_at_library.umass.edu