USMAI Cataloging Policy Committee

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USMAI Cataloging Policy Committee Cataloging
Workshop Federal Depository Document
Processing Workshop Short Topic Enumeration in
the Item Record
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Enumeration covered in USMAI Libraries
catalogusmai Bibliographic Standards
http//usmai.umd.edu/cpc/Bib_Standardsrev2.doc
4. HOLDINGS STANDARDS. 4.1. Enumeration and
Chronology. In so far as possible, avoid
using different enumeration and chronology
from that already appearing in
catalogusmai 4.2. Summary Holdings.
For the sake of the user, each institution will
strive to construct summary holdings
(level 3) for each holding on the same
bibliographic record. 4.3. Item Records.
Item records are created at the highest level of
detail needed.
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Practicing the standard in Aleph is covered in
http//usmai.umd.edu/cpc/18_guide_catalogers.doc
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In the Item Form Enter volume caption and number
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In the Item Form Description field, include both
caption and enumeration
Description field displays to the public in the
Web OPAC
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In the Item Form Enum. Level 1 fields put only
the number, letter, or word designating the
volume
Enum. Level is what the system uses to sort Items
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Refer to USMAI Caption List for captions to
use http//www.itd.umd.edu/LIMS3/DLM/Documentation
/0318CaptionCode.xls
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Enumeration affects Item sorting and Patron Place
Holds
If other libraries have holdings on the record,
check to see how they have designated their Items
and follow suit, if possible.
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For two levels of enumeration In Description
field, put both levels of enumeration with
captions, separate with colon
Displays to the public in the Web OPAC
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For two levels of enumeration In Enum. Level
fields, put the numbers
Enum. Level is what the system uses to sort Items
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Enumeration affects Item sorting and Patron Place
Holds
If other libraries have holdings on the record,
check to see how they have designated their Items
and follow suit, if possible.