Research Administration Mollie Sykes Associate Dean, Research Administration Office of Research Admi

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Research AdministrationMollie SykesAssociate
Dean, Research AdministrationOffice of Research
Administrationhttp//research.som.duke.edu
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Sponsored Projects and Research Related Policies

• Faculty Handbook defines PI Status, Roles and
  Responsibilities
• Integrity, Authorship, COI, Conflict of
  Commitment, Consulting, Earmarks, Misconduct,
  Nepotism
• Intellectual Property Rights, Inventions,
  Patents, Technology Transfer
• Public Access Law
• Research Records Sharing, Retention and
  Ownership
• www.provost.duke.edu/pdfs/fhb/FHB_Chap_5.pdf

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Duke Tax Exempt Status

• Duke is a charitable 501(c)3 organization.
• Duke makes extensive use of tax exempt bonds.
• All terms (specifically publications,
  confidentiality and intellectual property) must
  be consistent with Dukes tax exempt mission of
  research, education and patient care in the
  public interest.
• Duke conducts academic research
• no contract services
• no routine product testing
• no classified research

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ORA Office of Research Administration ORA
(pre-award)

• Review and approve proposals to assure compliance
  with both sponsor and Duke guidelines, including
  direct and indirect costs
• Negotiate and accept grants and contracts on
  behalf of the University
• Issue subcontracts
• Approve programmatic and budgetary changes
• Facilitate technical and invention closeout
  documentation
• Training, support and dissemination of
  information

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ORA Office of Research Administration ORA
(pre-award)

• Monitor effort commitments for Other Support
• Monitor TPE process
• Monitor K awards for effort commitment, salary
• Serve as the principal liaison between the
  University and sponsors
• Report Financial Conflict of Interests to Federal
  sponsors
• Institutional authority to sign on behalf of Duke
  University for research activities
• Work with the Research Policy Committee to
  develop and implement research policies and
  procedures

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ORA Office of Research Administration ORA
(pre-award)

• Proposals require departmental review and
  approval prior to central review
• Sponsored Projects System is required
• FA research rate 56 Off Campus 28.5/26
  Commercial Clinical Trials 28
• Proposals are due in ORA 7 days prior to deadline
• PIs are required to complete RCC training to hold
  a grant
• Electronic submission of proposals through
  Grants.Duke to Grants.gov

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OCRC Office of Corporate Research Collaborations

• Research-Related Agreements with Commercial
  Entities
• Clinical Trial Agreements
• Sponsored Research Agreements
• Material Transfer Agreements
• Educational Grant Agreements
• Sub-agreements/Site Agreements
• Confidentiality Agreements

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OCRC Research-Related Agreements with
Commercial Entities

• Draft agreement language
• Negotiate terms
• Institutionally authorized to sign MTA CoC
• Process
• Contact OCRC upon receipt of agreement to begin
  negotiation process parallel with other
  processes.
• All funded research agreements processed through
  Sponsored Programs System (SPS).
• All funded research agreements signed by ORA.

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Office of Sponsored Programs

• Post-award administration of sponsored projects
• Prepare financial and other non-scientific
  reports to Sponsors
• Monitors for compliance with Sponsor and Duke
  requirements
• reimbursement of project expenditures
• providing training and support to departmental
  administrators
• coordinating award documentation and approval
  processes
• providing information to Sponsors and Duke
  personnel

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Business Processes

• Billing Sections
• Establish new cost objects and modifying existing
  Cost Objects
• Deposit revenue received for sponsored projects
  (checks and wires)
• Prepare and submit required billings and/or
  financial reports.
• Serves as primary contact for all external audits
  related to sponsored funds
• Subcontracts
• Review and process invoices submitted by
  Subcontractors for reimbursement
• Assist Departments in administering Subcontracts
• Monitor for compliance with the Prime Sponsors
  requirements as they relate to Subcontracts.
• Effort Certification
• Responsible for maintaining, distributing and
  collecting the Faculty/Staff Quarterly Notices
  and annual Effort Certification Cards

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Research Interfaces
DUKE INVESTIGATORS

• Departmental Grants Office
• Office of Research Administration
• Office of Corporate Research Collaborations
• Clinical Research Support Office
• Office of Sponsored Programs
• IBC
• IRB
• IACUC
• Research Compliance

• Vice Dean for Research
• Office of Environmental Safety
• University Counsel
• Finance
• Research Integrity Office
• Export Controls
• Compliance
• Risk Management
• Foundations Relations
• Other Institutions
• Collaborators

RESEARCH PROPOSALS
RESEARCH SPONSORS
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Advice

• Begin proposals and agreements early.
• Seek advice and help from departmental business
  office and central support office
• Awards and agreements are made with Duke, not the
  individual faculty member.
• Institutional signatures are required and protect
  you.