The WASHTOX Pooled Fund Study Peer Information Exchange via Video Conferencing

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The WASHTO-X Pooled Fund StudyPeer Information
ExchangeviaVideo Conferencing

• Briefing for the 2003 WASHTO
• ANNUAL MEETINGSalt Lake City, UtahJune 15 -18,
  2003

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WASHTO-X STUDY

• EXPANDED TELECOMMUNICATIONS
• PROGRAM WITHIN WASHTO STATES

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WASHTO X STUDY

• Fully Supports Current TEL-8 Program
• To be a leader in the United States in distance
  learning and communications by utilizing
  cutting-edge technology and maximizing the
  capability of that technology by providing
  superior customer-driven programming that adds
  maximum value to the TEL8 clientele.
• Mission Statement
• To contribute to quality transportation in
  Region 8 through a distance learning and
  teleconferencing network that serves the
  participating DOTs and universities by enhancing
  communications, education, technology transfer,
  and research.

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WASHTO X To Goals

• Provide funded study to broaden and enhance
  communications among WASHTO State DOTs, Federal
  and Local transportation agencies, universities
  and other national and regional organizations.
• Broaden access to and improve the quality and
  quantity of information exchange, education,
  personnel expertise, professional development,
  and technology transfer for all current and
  potential users.
• Assist in the formulation of a strategic
  direction and plan to meet the needs of all
  current and potential users.

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Cont.

• Broaden funding and support base to maximize cost
  effectiveness and efficient use of
  telecommunication systems
• Assist in researching, testing, evaluating, and
  demonstrating, new telecommunications technology,
  and improving the effectiveness and efficiency of
  distance communications and learning.
• Broaden and facilitate improvements in
  transportation emergency communication and
  management among Local State, and Federal
  entities.

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Participating States
Two Year Involvement
Three or More Sessions
Request Pending
Not Involved
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States Commitments

• Two Year Involvement(10,000 Each Year)
• Arizona DOT
• California DOT
• Montana DOT
• Oklahoma DOT
• Oregon DOT
• Utah DOT
• Washington DOT
• Nevada DOT

• TEL-8 States
• North Dakota DOT
• South Dakota
• Wyoming DOT
• FHWA Divisions Western Resource Center
• (50,000)
• Not Involved
• Texas DOT

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PRINCIPAL GOAL OF STUDY

• To provide a low cost opportunity for WASHTO
  State DOTs, FHWA offices, and local
  transportation agencies to participate in an
  expanded telecommunications program featuring
• Information Exchanges Among Transportation
  Professionals, Officials, Universities, LTAP
  Centers, and Associates. (PEER-X)
• Information Exchanges on a Variety of Technical
  Topics. (INFO-X)
• Transportation Information Exchanges on Policy,
  Program, and Procedure Topics and Issues.
  (TRANS-X)

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WASHTO-X STUDY

• OBJECTIVES
• ACTIVITIES
• MEASURES

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OBJECTIVE NO. 1-

• OBJECTIVE 1 Active participation in Peer-X
  programs among the WASHTO DOTs.
• Activity Coordinate the Peer-X and Program-X
  videoconferencing peer exchange programs for the
  state DOTs in the WASHTO Region.
• Measure Percentage of WASHTO State DOTs
  actively participating in the pilot.

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Goal 2

• Goal 1 Smooth, efficient, and beneficial
  exchanges of information.
• Activity Incorporate the most appropriate
  meeting formats, agenda topics, number and mix of
  participants, proper videoconferencing etiquette,
  appropriate preparation, etc...
• Measure States satisfaction ratings with the
  program as shown in user surveys.

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Goal 3

• Goal 3 WASHTO-X incorporates beneficial
  resources beyond state DOTs into its programs.
• Activity Coordinate and share resources with
  other transportation organizations throughout the
  nation, especially universities, FHWA, NHI,
  national non-profit transportation organizations
  and private industry.
• Measure Annual briefing on coordination and
  coordination opportunities with external
  organizations.
• Level of funding for WASHTO-X at the end of the
  two year period from legislative, private, and
  non-profit sources.

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Goal 4

• Goal 4 WASHTO-X Takes advantage of appropriate
  available communication technologies.
• Activity Evaluate and incorporate newly emerging
  technologies as appropriate into the Trans-X and
  Info-X programs to enhance the program.
• Measure An Annual briefing on new technologies
  being used successfully in Peer-X, Program-X, and
  programs outside of WASHTO-X.

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Goal 5

• Goal 5 Develop recommendations for expansion and
  improvement at the end of the pilot.
• Activity Evaluate Peer-X and Program-X program
  and promote appropriate formats to WASHTO DOTs
  and DOTs outside of the WASHTO Region.
• Measure The quality of recommendations in the
  final report. Level of interest of WASHTO states
  to continue participation in the program.
  Interest in Peer-X, Program-X, and similar
  programs by states outside of WASHTO.

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Products

• Agendas, Minutes, and related documentation.
• User surveys and other documentation of feedback
  from participants.
• Two annual progress reports to the participating
  and outside states incorporating the measures
  mentioned previously and recommendations for the
  future.
• National and other presentations to report on the
  program.

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WASHTO-X Study

• WASHTO X Study offers opportunity to Develop
  Partnerships and Working Relationships with other
  Transportation entities (Federal, State, Local
  Universities, Public Professional Associations,
  and Industry).
• Enhanced opportunities to develop and acquire
  more comprehensive and broader based programming
  for a diversity of users/ clientele.
• Broaden base of support technically and
  financially.

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Cont.

• Broaden and enhance communication with and among
  users.
• Promote top level management support among all
  current and potential users (Local, State,
  Federal, University, and Industry).
• Provide opportunity to test, evaluate, and
  demonstrate the latest telecommunications
  technology
• Enhance the user-friendliness of
  telecommunication systems.

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Support To Tel 8 Operational Objectives

• Identified current non-TEL 8 users who are
  interested in using TEL 8 services
• Opportunity to expand membership of TEL 8 Network

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OBJECTIVE NO. 1-

• OBJECTIVE 1 Active participation in Peer-X
  programs among the WASHTO DOTs.
• Activity Coordinate the Trans-X and Info-X
  videoconferencing peer exchange programs for the
  state DOTs in the WASHTO Region.
• Measure Percentage of WASHTO State DOTs
  actively participating in the pilot.

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Goal 2

• Goal 1 Smooth, efficient, and beneficial
  exchanges of information.
• Activity Incorporate the most appropriate
  meeting formats, agenda topics, number and mix of
  participants, proper videoconferencing etiquette,
  appropriate preparation, etc...
• Measure States satisfaction ratings with the
  program as shown in user surveys.

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Goal 3

• Goal 3 WASHTO-X incorporates beneficial
  resources beyond state DOTs into its programs.
• Activity Coordinate and share resources with
  other transportation organizations throughout the
  nation, especially universities, FHWA, NHI,
  national non-profit transportation organizations
  and private industry.
• Measure Annual briefing on coordination and
  coordination opportunities with external
  organizations.
• Level of funding for WASHTO-X at the end of the
  two year period from legislative, private, and
  non-profit sources.

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Goal 4

• Goal 4 WASHTO-X Takes advantage of appropriate
  available communication technologies.
• Activity Evaluate and incorporate newly emerging
  technologies as appropriate into the Trans-X and
  Info-X programs to enhance the program.
• Measure An Annual briefing on new technologies
  being used successfully in Peer-X, Program-X, and
  programs outside of WASHTO-X.

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Goal 5

• Goal 5 Established recommendations for expansion
  and improvement at the end of the pilot.
• Activity Evaluate Trans-X and Info-X program and
  promote appropriate formats to WASHTO DOTs and
  DOTs outside of the WASHTO Region.
• Measure The quality of recommendations in the
  final report. Level of interest of WASHTO states
  to continue participation in the program.
  Interest in Trans-X, Info-X, and similar programs
  by states outside of WASHTO.

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Evaluations

• Same problem as TEL-8
• 67 Responses

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Evaluations Agencies

• Arizona DOT (4)
• CALTRAN (4)
• NON-WASHTO-X (3)
• Nevada DOT (8)

• UDOT (10)
• Oregon DOT (5)
• Oklahoma DOT (4)
• OTHER (15)
• Washington DOT (13)

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Evaluation Locations

• Carson City, NV (8)
• Colorado Div (3)
• Elko, NV (1)
• North Dakota Div (2)
• Oklahoma City, OK (8)
• Olympia, WA(13)
• Olympia fields, Ill (2)
• Phoenix, AZ (2)

• Richfield, UT (2)
• Sacramento, CA (5)
• Salem, OR (3)
• Salt Lake City, UT (11)
• San Francisco, CA (1)
• Spokane, WA (1)
• Vancouver, WA (1)
• Washington, DC (2)

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Evaluation Questions 1/2

• of registered attendees
• of registered sites
• Overall rating
• Would you attend more events
• Have you attended before
• Any technical problems

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Evaluation Questions 2/2

• Did it start on time
• All the informational materials
• Recommend to others
• Was the time well spent
• Plan to make changes
• Expanded network or contacts
• Requested any additional information

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Number of Registered Attendees at Workshop
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Number of Registered Sites at Workshops
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Overall rating
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Have you Attended WASHTO-X EVENTS Before?
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Would You Attend more WASTO-X EVENTS?
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Were There Any Technical Problems?
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Did the Event Start On Time?
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Did You Have ALL the Informational Materials?
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Would You Recommend This Event to Others??
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Was the Event Worth the Time You Spent?
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Did you Plan to Make Changes and/or Modify the
Way You Do Business?
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Worth repeating Did you Plan to Make Changes
and/or Modify the Way You Do Business?
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Has This Video Conference Expanded your Network
of Contacts, Resources or Sources of Information?
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Have you Requested Any Additional Information as
a Result of This Event?
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WASHTO-X Innovations

• FHWA partner
• Pay per view courses
• Open access

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WASHTO-X

• A very good first year
• Benefits from TEL-8
• Is likely to continue to grow
• Maine
• Florida

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INVITATION TO PARTICIPATE

• LOG ON TO WEBSITE
• http//www.washto-x.org
• REVIEW SCHEDULE
• REGISTER TO PARTICIPATE
• POST TOPICS OF INTEREST
• http//washto-x.org