University of Florida Police Department Large Event Security Plan

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Large Venue Security
NIMS Compliance Conference 17-18 January 2006 Pat
Thomas Law Enforcement Academy
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Introduction
Large Event Venues may serve as a focal point for
potential problems including airline disasters,
structural failures, bomb threats and terrorist
activities which may lead to mass casualties
and/or require evacuation along with mass
casualties.  

• Careful coordination of administration, medical
  and security functions are necessary in
  disasters. Communication and lines of command
  and responsibilities are clearly set forth in
  this document. This manual is as specific as
  necessary, but not so complex that flexibility is
  reduced. This is a functional working document
  that required months of planning and hard work by
  a group of dedicated individuals. We hope it
  will never have to be used.

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Large Event Security Outline
A. Operations 1. EMS a. Internal event
support/response b. Staging of
equipment/vehicles c. Mass casualty d.
Ingress/Egress f. Heli-support 2. Emergency
Management a. ESF planning b. Phone
lists 3. Fire a. Internal event response
fire suppression b. Staging c.
Ingress/Egress 4. Law Enforcement a.
Internal venue security b. External venue
security c. Traffic control/Traffic signal
control d. Parking control e. Access
control f. Bomb search g. Bomb
response h. Pedestrian control i. Priority
parking assignments j. Arrest teams/booking
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Large Event Security Outline - continued
k. Team escort l. Aviation support m.
Staging n. SRT or SWAT 5. Hospitals a.
Mass casualty response 6. Public Health a.
Support for mass casualty 7. Venue
Management a. Access to venue b.
Tickets c. Parking assignment d. Media e.
VIP f. Team/Performer security B. Planning
1. Situation analysis-threat assessment a.
Local intelligence b. RDSTF intelligence c.
Time line for operations plans d.
Vulnerability of venue f. Vulnerability of
surrounding area 2. Resource status 3.
Incident Action Plan AKA Operation Plan 4.
Maps
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Large Event Security Outline - continued
5. Credentials 6. Agency coordination a.
RDSTF b. Office of Emergency Management c.
Agencies involved d. Support agencies e.
FAA 7. Evacuation plans for fans/teams/officials
/performs 8. Egress routes for emergencies 9.
Mass casualty collection point C. Logistics 1.
Command and control a. At venue b.
Alternative command post 2. Communications a.
Internal to venue b. External to venue 3.
Concessions/vendors 4. Surveillance of
venue a. Internal b. External D. Issues 1.
Operations plan isolate, identify, notify,
mitigate, terminate a. Pre-event planning b.
Pre-event coordination c. Post-event plan
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Large Event Security Outline - continued
2. Event Rosters and assignments 3. Maps and
terminology consistent with Emergency Services
and Emergency Management (NIMS Compliant) 4.
Development of annexes for Operations Plan a.
Bomb Threat b. Mass casualty c. Pre-event
security check d. Event security and post
event security e. Emergency evacuation
plan f. Alternative command and control g.
Emergency notification plan h. Bomb team
responsibilities i. SRT or SWAT
responsibilities j. EMS responsibilities k.
Fire responsibilities l. LE responsibilities
by agency m. Stadium management
responsibilities n. Disabled services o.
Joint information center p. Joint information
center

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Large Event Security Outline - continued
q. Utilities responsibilities r.
Traffic/Parking plan s. External venue access
and control t. Alcohol management u. VIP v.
Management responsibilities w. Communications
plan x. Surround building to plan y. Event
day assignments and rosters

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Goals

Sound collaborative efforts with meaningful
partnerships and front end prevention strategies.
Strategy
Prevention Assessment Intervention Suppression
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Incident Action Plan

Purpose An Incident Action Plan documents the
actions developed by the Incident Commander,
Command and general staff during the planning
meeting. When all attachments are included, the
plan specifies the control objectives, tactics to
meet the objectives, resources, organization,
communications plan, medical plan, and other
appropriate information for use in tactical
operations. Preparation An Incident Action Plan
is completed following each formal planning
meeting conducted by the Incident Commander and
the Command and general Staff. The plan must be
approved by the Incident Commander prior to
distribution. Distribution Sufficient copies of
the Incident Action Plan will be reproduced and
given to all supervisory personnel at the
Section, Branch, Division/Group, and Unit leader
levels.
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Incident Action Plan 1. Incident Objectives
(ICS Form 202) 2. Organization Assignment List
(ICS Form 203) 3. Incident Map (print map,
diagram or sketch) 4. Assignment List (ICS Form
204) 5. Radio Communications Plan (ICS Form
205) 6. Traffic Plan (internal and external to
the incident) 7. Medical Plan (ICS Form 206)

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Incident Action Plan - continued

• Incident Objectives From (ICS From 202)
• Purpose This form is the first page of an
  Incident Action Plan. The form describes the
  basic incident strategy, control objectives, and
  provides weather information and safety
  considerations for use during the next
  operational period.
• Preparation The objectives are developed by the
  Incident Commander based on the goals outlined by
  the agency Administrator and with the advice and
  consultation of the general Staff.
• Organization Assignment List (ICS Form 203)
• Purpose This provides information on the units
  that are currently activated and the names of
  personnel staffing each position/unit. It is
  used to complete the Incident Organization Chart
  (ICS Form 207) which is posted on the Incident
  Command Post display.
• Preparation The list is prepared and maintained
  by the Resources Unit under the direction of the
  Planning Section Chief.

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Incident Action Plan - continued

• Assignment List (ICS Form 204)
• Purpose The Assignment List(s) is used to
  inform the Operations Section personnel of
  incident assignments. Once the assignments are
  agreed to by the Incident Commander and General
  Staff, the assignment information is given to the
  appropriate units and divisions via the
  Communications Center.
• Preparation The Assignment List is normally
  prepared by the Resources Unit using guidance by
  the Incident Objectives (ICS From 202),
  Operational Planning Worksheet (ICS Form 215),
  and Operations Section Chief.
• Incident Radio Communications Plan (ICS Form 205)
• Purpose This form provides all radio frequency
  assignments for each operational period. The
  information on frequency assignments is normally
  placed on the appropriate Assignment List (ICS
  Form 204).
• Preparation This form is prepared by the
  Communications Unit Leader.
• Medical Plan (ICS Form 206)
• Purpose The Medical Plan provides information
  on incident medical aid stations, transportation
  services, hospitals, and medical emergency
  procedures for incident personnel.
• Preparation The Medical Plan is prepared by the
  Medical Unit Leader and reviewed by the Safety
  Officer.

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Elements of an effective Incident Command System
(ICS)

• The Incident Command System (ICS) is used to
  manage an emergency incident or a non-emergency
  event. It can be used equally for both small and
  large situations. The system has considerable
  internal flexibility allowing it to expand and
  contract to meet changing needs. For an ICS to be
  effective, it should share some common elements.
  Those elements include 
• Suitability for use regardless of jurisdiction or
  agency involved.
• Ability of the organizational structure to adapt
  to an incident regardless of type of complexity.
• Applicability and acceptability to users
  throughout the community and region.
• Readily adaptable to new technology such as
  computers or improved communication capability
• Expandable in a logical manner from initial
  response to a major emergency so as not to have
  one plan for everyday use and a separate
  plan for the big one.
• Basic common elements in organization,
  terminology, and procedures.
• Cause the least possible disruption to the
  existing system during implementation.
• Fulfill the above requirements effectively and
  simply to ensure low operation and maintenance
  costs.
• Every incident has certain major management
  activities or actions that must be performed.
  Even if the event is small, and only one or two
  people are involved, these activities will still
  always apply. The organization of the Incident
  Command System is built around five major
  management activities illustrated below.

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Elements of an effective Incident Command System
(ICS) continued
5 Major Management Activities Command Sets
objectives and priorities, has overall
responsibility at the incident or
event. Operations Conducts tactical operations
to carry out the plan. Develops the tactical
objectives, organization, and directs all
resources. Planning Develops the Action Plan
(Recovery Strategy) to accomplish the objectives,
collects and evaluates information, maintains
resources status. Logistics Provides support to
meet incident needs, provides resources and all
other services needed to support the
incident. Finance/ Administration Monitors
costs associated to the incident, provides
accounting, procurement, time recording, and
cost analysis.
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Organization Chart Crisis Management such as a
Terrorist Attack
Governor
SERT SEOC
CEOC RDSTF JCE
SERT State Emergency Response Team SEOC State
Emergency Operations Center CEOC County
Emergency Operations Center RDSTF Regional
Domestic Security Task Force JCE Joint
Coordinating Element (Includes FBI and other
Federal Agencies)
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Large Event Unified Command