OFMs New Employee Packet

1
OFMs New Employee Packet

• Susan Latham
• OFM Employee Services

2
Offer of Employment

• Included in each New Employee Packet with
  instructions to report to OFM Employee Services
  on first day of employment.

3
New Employee Checklist

• Checklist designed for new employee to know what
  is expected of them over the first few weeks of
  employment.
• Includes information about required and optional
  forms.
• Provides directions on where completed forms are
  to be submitted.

4
Personnel Questionnaire

• Voluntary form.
• Does ask for information necessary to complete
  the appointment in the Personnel/Payroll System.
• http//www.dop.wa.gov/NR/rdonlyres/E260F72B-DD8F-4
  670-B3E4-B7A1B3774C2A/0/PersonnelQuestionaire.doc

5
Form I-9, Employment Eligibility Verification

• Required form.
• Purpose is to document that each new employee,
  both citizen and non-citizen, hired after
  November 6, 1986 is authorized to work in the
  United States.
• Must be completed within three business after
  employment begins.
• Transfer to another state agency will require
  completion of a new I-9 form.
• http//www.uscis.gov/files/form/I-9.pdf

6
Form W-4

• Required form.
• Transfer to another state agency will require
  completion of a new I-9 form.
• http//www.irs.gov/pub/irs-pdf/fw4.pdf

7
Electronic Funds Transfer of Wages

• Optional form.
• Authorizes wages and travel reimbursement to be
  electronically deposited into employee personal
  account.
• http//ofm.wa.gov/policy/EFT20PR.doc  

8
Personal Financial Affairs Statement

• Public Disclosure .Commission form.
• Mandatory for employees who advise the Governor.
• http//www.pdc.wa.gov/filers/candidates/state/e_fi
  le.aspx

9
Public Employee Retirement System

• Mandatory enrollment.
• Plan choice for PERS Plan 2 or PERS Plan 3.
• http//www.drs.wa.gov/member/Plans/PERS/default.ht
  m

10
Medical and Dental Enrollment

• Medical enrollment is optional.
• Dental coverage is required.
• http//www.pebb.hca.wa.gov/employeepacket_meddenta
  l.html

11
Life Insurance Enrollment

• State offers a 50,000 term life policy at no
  cost to the employee.
• Additional supplemental insurance is offered at a
  group rate.
• http//www.pebb.hca.wa.gov/life_employee.html

12
Long Term Disability Plan

• State offers a minimum benefit at no cost to the
  employee.
• Additional optional coverage is available.
• http//www.pebb.hca.wa.gov/ltd.html

13
Social Security Verification Service

• An option to verify that your employees name and
  Social Security Number match with Social
  Securitys records.
• http//www.ssa.gov/employer/ssnv.htm

14
OFMs New Employee Brochure

• Contains information on
• Benefits Support
• Holidays Leave
• Policies Procedures
• Compensation
• Ethics