European Computer Driving Licence

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European ComputerDriving Licence

• Module 6 Presentation
• Chapter 6.1 The Basics

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What is Microsoft PowerPoint?

• Microsoft PowerPoint is the leading graphics
  presentation package
• You can use it to create, design and organise
  presentations quickly easily

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Planning a presentation

• It is important to plan presentations carefully
• Consider the target audience and plan your slides
  to suit them
• Always begin with a title screen to introduce the
  project
• Try to keep bullet points to 4 or 5 per slide
• Keep each point short and simple
• Animations, graphics and sound can be added but
  be careful not to overload the senses all at
  once!

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Getting started

• To load Microsoft PowerPoint either
• Click Start, then All Programs, then
• Or double-click the PowerPoint icon on the
  desktop

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The Task pane

• On the right of the screen is the Task pane. If
  you cant see this pane
• Click View then Task Pane
• Different menus will be available in the Task
  pane
• depending on the stage of your presentation
• To view the different menus click the down-arrow
  at the
• top right of the Task pane

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Starting a blank presentation

• From the Task pane click Create a new
  presentation
• Click Blank presentation in the New Presentation
  pane
• The Task pane will display Slide Layout options
  and Placeholders
• Click one of the options to change the layout of
  a slide
• PowerPoint has automatically selected the Title
  Slide Layout

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Toolbars

• You will learn about individual toolbars and
  buttons as you build a presentation
• As in other Microsoft applications such as Word
  and Excel, some toolbars will only be available
  when performing particular tasks

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Hiding and displaying toolbars

• Hiding and displaying toolbars is done in the
  same way as in Microsoft Word, Excel and Access
• To hide or display a toolbar click View then
  Toolbars
• A checkmark against a toolbar means it is already
  displayed

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Modifying basic options

• Select the General tab and you can change the
  user name listed under the file properties

• You can change some basic options
• to customise PowerPoint
• Select Tools then Options
• Select the Save tab

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Using the Help Functions

• If you arent sure of how to do something in
  PowerPoint,
• search the Help files for instructions on how to
  perform the
• task
• Select Help then Microsoft Office PowerPoint Help
• Type in the information you need to look up into
  the Search for box
• Click the Start Searching icon

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Using the Help Functions

• Select one of the search results from the next
  pop-up box

• A Help window appears giving information on the
  topic
• Click the red Close icon to close the Help window
• Click the black Close icon to close the Task pane

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Adding text to the title slide

• Click in Click to add title placeholder and type
  in the title for the slide
• Click in the sub-title placeholder and type in a
  sub-title

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Formatting and moving the text

• You can click the text boxes and drag to move
  them around the screen. You can also format the
  text in each text box just like in Microsoft Word
• The Formatting toolbar contains the tools you
  need
• To format text, click the text box border. The
  border will change from a diagonal striped box to
  a fuzzy one. Now you can format the text
• You can format the text to be Bold, Italic or
  Underlined

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Editing text

• Edit, add or delete text by clicking inside the
  box. The border changes to diagonal stripes
• Edit the text, and use the formatting toolbar if
  necessary to make changes

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Aligning text in a placeholder

• You can align text to the top, middle or bottom
  of the text box
• Select the text box and right-click anywhere on
  the text
• Select Format Placeholder
• Select the Text Box tab

• Click the down-arrow of the Text Anchor Point box
  and select Top, Middle or Bottom. Click OK

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Resizing and moving text boxes and placeholders

• To resize a text box
• Move the cursor over the left-hand handle. The
  mouse pointer will change to a double-headed
  arrow
• Click and drag the handle to the left to make the
  text box wider. Drag to the right to make it
  smaller

• To move a text box
• Move the cursor onto the border of the text box
  not on a handle. The mouse pointer will change to
  a black cross
• Click and drag to the required position

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Changing the presentation view
You can alternate between various views of the
presentation by clicking on the icons at the
left-hand side of the bottom of the screen

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Normal View

• This is the most useful view
• You can view the structure of the presentation
  down the left of the screen, the current slide
  you are working on and the Notes page for the
  current page

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The Outline pane

• The Outline pane has two different views
• One view shows a picture of all the slides
• The other view just lists the text on each slide
• Click on the tabs at the top of the Outline pane
  to switch between the views

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Slide Sorter

• This view helps you to organise your slides in
  later stages. Here is a preview of what it
  looks like when you have more slides

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Slide Show views

• Slide Show view is the view you use when you are
  actually giving your presentation
• Exit Slide Show view by pressing the Esc key at
  any time

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Using the Zoom tool

• In Normal View use the Zoom tool to make a slide
  appear larger or smaller on screen
• Click the black down-arrow to the right of the
  Zoom box and click the size you want
• Or click on existing size entry in the Zoom box
  to select it, type in the new size and press
  Enter key

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Undo, Redo and Repeat commands

• Undo
• This will undo your last action. Each subsequent
  click will undo further actions
• Redo
• If you undo something you didnt mean to, click
  the Redo button
• Repeat
• If you want to repeat an action, eg. adding a
  bullet point or inserting a slide. Select Edit
  then Repeat

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Saving the presentation

• Select File then Save
• Use the arrow next to the Save In box to navigate
  to the location for saving
• If necessary, create a new folder by clicking the
  Create New Folder icon
• Type in a name for the folder.
• Enter a filename for the presentation
• Click the Save button
• PowerPoint will automatically save the file as a
  Presentation (ppt) file

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Closing the file and application

• To close the presentation either
• Select File then Close
• Close PowerPoint by either
• Selecting File then Exit
• Or click