An Independents Approach to Delivering Value from its Knowledge, Information

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An Independents Approach to Delivering Value
from its Knowledge, Information Data (KID)

• Nigel Webb
• Premier Oil Venture Information Management

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Premier Oil Who are we?
Premier Oil plc is a UK publicly listed
International exploration and production company
with operations focused on UK oil and Asian gas
and international exploration.

• Guinea Bissau

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Summary of Presentation

• The background to Subsurface KID at Premier
• The People
• The Processes
• The Technology
• Pulling it all together some examples
• Proving the Business Case
• The Future
• Recommendations.

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The Challenge set in 2000

• We need to know what data weve got and where it
  is!

Exploration Manager, Premier Oil November 2000
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IM at Premier Oil in 2000

• Limited co-ordination between resources
• No IM Policies, Procedures or Standards
• Inconsistent approaches within between
  Business Units
• Majority of data only available in hardcopy
  format
• Poor quality indexes of information.

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People, Processes Technology
People
Technology
Processes
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The IM Building Blocks
End User Interface
Data Repositories
IT Infrastructure
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The People
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The IM Organisational Model
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The Processes
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IM Policy Guidance

• IM Policy
• Signed off by Chief Executive
• Published across the organisation

• High-level IM Guidelines
• File Naming
• Folder hierarchies
• Archiving
• Cataloguing
• Finding Retrieving Information
• Transmitting data
• Drafting Reprographics
• Scanning
• Data Retention
• Email Filing

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IM Guidance Matrices
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IM Project to Operations Cross-over
Business Requirements Gathering
Project Proposal A
Project Proposal B
Project B
Project A
Project Signoff
Project Signoff
New Service Line SLA
New Service Line SLA
Existing Service Lines with SLAs
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Change Management Methods

• Utilise Champions to influence Management other
  users
• Electronic Publicity
• Multimedia
• Flyers/Handouts/Products
• Lunchtime Briefing Sessions

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The Technology
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Subsurface Data Repositories
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IT Architecture
Livelink, GeoFrame
Livelink, GeoFrame, Kestrel
Livelink
Livelink, GeoFrame, ORSO, SApphire
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Example 1 Definition Application of
Subsurface Data Standards Procedures
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The Business Drivers

• Consistency in the storing of subsurface data
• Clean-up of data stored in GeoFrame
• Procedures to improve the management of data
  stored in GeoFrame
• A reduction in the time spent by Geoscientists
  managing GeoFrame data.

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What was Delivered

• A set of 15 subsurface data standards
• A set of 15 GeoFrame data management procedures
• An audit of online GF projects (40)
• Application of the data standards to selected
  projects (7) to demonstrate the benefits
• Audit of rationalised data for QA purposes
• Creation of GF Data Management Service Line owned
  by IM group.

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Benefits Realised

• Standards now used throughout Premier Oil giving
  consistency
• Time/Cost saving of 50K per year by
  transferring GF Data Management tasks to IM Group
• Rationalised data set helps Premier to meet its
  obligations as an Operator.

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Example 2 Improvements to Offsite Data
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The Business Drivers

• Know what data/information we have stored offsite
• Reduce the access time
• Lower our storage retrieval costs.

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The Problem

• 970 of these

No End User Confidence

• Poor index Box Number Country

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The Project Requirements

• Complete accurate listing of the contents of
  boxes containing Exploration data held offsite
• Scanned images of header pages, contents
  abstracts for additional information
• Reduction in storage costs
• Project completion within 3 month timeframe.

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What was delivered

• 21,000 items indexed
• Indexing completed within 4 months
• Scanning completed within 6 months
• Scan-on-demand service available to reduce
  hardcopy withdrawals
• Online index available
• Index integrated with Premiers other IM systems
• Opportunity to further reduce volume.

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Benefits Realised

• Comprehensive index Know what weve got
• Additional confidence by having scanned header
  pages
• 22 Reduction in Storage Costs
• Reduced retrievals costs
• No more retrieving all the boxes for a country
• Important/Urgent information can be scanned
• Estimated pay-back of direct costs in lt3 years.

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Example 3 -The Subsurface Data Portal
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Business Requirements

• Single point of access to our data
• Search for data geographically
• Know what weve got in the surrounding area as
  well as the main target
• Global access to our data information.

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Linking our data togetherthe coat hangers
RSO
TRAXX
Livelink
Kestrel
GeoFrame
Fundamental philosophy...
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Inconsistent System Architecture
Livelink
Kestrel
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Incomplete/inconsistent Standards
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Premiers Approach
Kestrel
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Subsurface Data Portal Schematic
Interface
SApphire Web Interface Petroview GIS
Reference Data Layer
SApphire Petroview databases - unique ids
Database Connections
Data Repositories
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(No Transcript)
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Proving the Business Case
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Cost Analysis of Defining Applying Data
Standards
Value
Time
Cost
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Direct Value London IM Function 2002-2003

• Key Examples
• GeoFrame Data Management
• Offsite Storage Rationalisation
• Management of 3rd Party Subscriptions

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Indirect Value Attributable to Good IM

• Key Examples
• Information resulting in important business
  decision e.g. asset sale or drilling of a well
• Information index reduces risk of repurchasing
  information

• Magnitude of Financial Value

hundreds of thousands
tens of thousands
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Customer Satisfaction

• Measures service delivery
• Measures importance
• Requirements issues can be raised.

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The Future

• Simplify data management processes to increase
  user uptake, improve data quality add business
  benefit
• Enhance guidance to cover additional data types
  business processes
• Reduce offsite storage data volume by up to 70
• Increase the visibility accessibility of data
  information to end users.

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Recommendations

• Define Standards Guidance as a Priority
• Initiate maintain business support at all
  levels of the organisation through a series of
  quick wins
• Measure the impact of IM issues before after
  projects to establish tangible benefits
• Foundation can be low-tech, but a vision
  strategy is needed to enable the longer term
  solution
• Deliver complete data solutions 50 solution
  results in reduced confidence
• Clearly regularly state end users data
  ownership management responsibilities
• Business driven, but fit-for-purpose best
  practice
• Make Change Management a priority in your
  strategy planning.

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Any Questions?