Walkthrough to Print W-2 forms in QuickBooks Desktop

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Walkthrough to Print W-2 forms in QuickBooks
Desktop

• W2 forms are also called Wage and Tax Statements.
  These forms are provided by the employer to all
  employees and the Internal Revenue Service
  towards the end of the year. It contains
  employee's annual salary and taxes deducted. As
  such, it is important to fill in these forms by
  the employer, and their hard copy also needs to
  be secured and whenever required, need to be
  submitted for examination. This article will
  provide guidelines on how to print W2 forms in
  QuickBooks desktop.

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• Prerequisites to ensure before printing W2 Forms
  in QuickBooks

• One should ensure the following before proceeding
  to print W2 forms in
• QuickBooks Desktop. 
• Update QuickBooks to its latest version and it
  should be compatible with the Operating system as
  well.
• W2 form should be compatible with payroll
  service.
• That most recent tax table should be installed on
  the system.
• The QuickBooks Payroll Service should be checked
  and its status should be active. If inactive,
  renew the same.
• The printer should be properly connected and its
  drivers should be properly installed. In this
  context, any printer can be used or the process,
  provided that it is properly installed.

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Procedure to print and reprint W2 forms in
QuickBooks Desktop

• To print and reprint W-2 files in QuickBooks,
  abide by the steps given below
• Run QuickBooks, then Employees..
• Go to Payroll Center, then Taxes and Forms.
• Go to Forms menu, then choose Annual forms
• Opt for the relevant employee, then choose W-2
  Copies, B, C, and 2.
• Now print the forms.

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• If you want to view a reprint, choose year of W2
  form, then click View Reprints.
• The W2 form will appear as a PDF file, now you
  can print the document from here.
• The Reissued Statement will be contained in the
  W2 as per the directions of the Internal Revenue
  Service.
• The W-2 form should contain all these terms for
  its authenticity.
• Then, click on Next.
• Place a plain or perforated W2 paper in printer
  or any plain paper if these two are not
  available.
• Hit on Print in the PDF Reader toolbar.
• This action will print the W2 form in QuickBooks
  Desktop.
• After these steps, the W2 form shall print in the
  QuickBooks account, and this information can be
  used for future reference by the employees for
  finalizing their W2 forms.

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Conclusion!

• This blog explained the process to print W2 forms
  in QuickBooks Desktop. The process is very easy,
  and once you follow it once, it will stick in
  your memory for future. If you need further
  technical help, our experts are always available
  round the clock. Just call us at 1-800-761-1787.

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