Create a Report in Microsoft access database 2016 – Part 2

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N O V E M BB EEY RN A 3 D 0 T ,
2 02 10 71 7 Create a Report in Microsoft
access database 2016 Part 2 As a reminder,
Please review Create a Report in Microsoft Access
2016 Part 1
Reports can be designed and formatted in the same
way as we do with forms in Microsoft access
database . When you create a report, four new
tabs show up in the Ribbon particularly for
working with reports. Report Header and
Footer The report header and footer are shown
just once in the report. The report header is
shown at the topmost part of the first page, and
the report footer is shown at the lowest portion
on the last page. In the example above, the
colour name will only be shown once at the top
of the first page of the report. Page Header and
Footer The page header and footer are shown on
every single page of the report. If for example,
a report has 10 pages, the page header and page
footer will be shown on all 10 pages. In the
example above, if we move the colour name to the
page header, it would then be shown on every page
of the report. Detail The report detail segment
is where the actual data is shown. This can run
across several pages if needed, and every page
will continue where the previous left off.
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The Property Sheet As with other Microsoft access
database objects, you can use the Property Sheet
to change your reports properties. You can
change properties for the entire report, or just
for chosen items. You can modify formatting
properties, data properties, event properties,
and more. The Property Sheet can be accessed by
clicking on Property Sheet on the Design tab of
the Ribbon, or by right-clicking on an item and
selecting Properties. The Property Sheet only
shows properties for the chosen item.
Report Views Microsoft access database provides
four distinct views for reports. As with all
other Microsoft access database objects, you can
switch the view by using the buttons found at the
bottom right of the screen, or clicking the View
button on the Ribbon. Design View Enables you
to view and work on the report structure. It does
not show live data. Rather, it shows any
expressions that are used to create content.
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For instance, when you look at the above example
in Design View, you can see that different fields
use in-built functions to show dynamic data. The
Date() function is positioned in the right corner
of the header to display the date the report was
generated and the Time() function shows the
current time. Also, the Count() function is used
in the footer to show a count of the records
returned in the report. Layout View Displays a
view that resembles what the report will look
like to the user. Layout View lets you edit the
report design while it holds live data.
Print Preview Enables you to view what the
report will look like when printed. You can also
print from this view by clicking the Print button
in the Ribbon.
Report View
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Presents the report as the user sees it.
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