PowerPoint Tutor

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PowerPoint Tutor
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Contents

• Part OneHow to Use PowerPoint
• Part TwoHow to Create Slides
• Part ThreeDesign Tips

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Part OneHow to Use PowerPoint

• Step 1 Create an outline for your speech.
• Step 2 Look for ways to highlight key points
  visually.
• Step 3 Create PowerPoint slides that are
  interesting and eye-friendly.

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Options

• Photos
• Drawings
• Animations
• Video/Audio
• Words (butjust a few!)

In a speech on starfish, you could show this
slide while discussing the best locations for
finding starfish.
See Chapter 9 in text for more details.
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Wrong Way

• If you show one wordy screen after another, your
  listeners will get bored and fatigued.

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Right Way

• If you display a graphic and a few key terms,
  while giving details in a conversational voice,
  you can keep listeners interested and engaged.

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Part TwoHow to Create Slides

• Open PowerPoint.
• Choose the option Design Template.
• Choose a simple, uncluttered template.

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• Choose an appropriate AutoLayout.
• Enter text and/or images.
• Choose Insert and then New Slide.
• Proceed, as in steps 4 6, until all slides are
  finished.

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• To add extra text or images, choose Insert and
  then click on either Picture or Text box.
• Choose File and then Save.
• Select a filename.

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Part ThreeDesign Tips

• Some basic principles
• For more information, see Chapter 9 in text.

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Strive for simplicity.
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• Only one to three images per screen
• As few words as possible

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Speak, dont scream.
2

• Excessive colors and artwork are distracting and
  fatiguing.

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Avoid loud backgrounds.
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Use high-contrast colors.
4

• Dark text ona light field

• Light text ona dark field

A thoughtful,well-deliveredspeech is a gift to
your audience.
A thoughtful,well-deliveredspeech is a giftto
your audience.
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Avoid low-contrast colors.
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• If colors are too similar, they blend together.

• Red green invisible words to some people who
  are color-blind

A thoughtful,well-deliveredspeech is a giftto
your audience.
A thoughtful,well-deliveredspeech is a giftto
your audience.
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Use easy-to-read fonts.
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• Use crisp, readable fonts
• Formata
• Arial
• Lucida Sans

• Avoid decorative fonts
• Old English
• Script
• Snap ITC

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Use upper and lower case.
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• ALL CAPITALShard to read
• LIFE BEGAN IN MYSTERY, AND IT WILL END IN
  MYSTERY, BUT WHAT A SAVAGE AND BEAUTIFUL COUNTRY
  LIES IN BETWEEN. DIANE ACKERMAN

• Upper lowereasier to read
• Life began in mystery, and it will end in
  mystery, but what a savage and beautiful country
  lies in between. Diane Ackerman

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Use keywords with bullets.
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• Sample bullets ? ? ? ?
• Words and phrases superior to complete
  sentences
• Sometimes complete sentences are unavoidable.

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Too wordy
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a

• The Acme Grocery Pledge
• We offer the freshest produce.
• Your satisfaction is guaranteed.
• We will deliver anywhere, anytime.

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After trimming
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b

• The Acme Grocery Pledge
• Freshest produce
• Guaranteed satisfaction
• Unlimited delivery

Audience getsmain idea. You providethe details.
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Use large font sizes.
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Titles 44 points or larger
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Choose images over words.
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• Use pictures whenever possible.
• Not every slideneeds text.

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Use tasteful art.
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• Drawings nicely complement the text.

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Avoid inappropriate art.
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• The Titanics collision with an iceberg was a
  tragedy.
• A cutesy drawing is inappropriate.

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Size images properly.
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• Dont enlarge to the point of fuzziness.
• Dont shrink to the point of confusion.

Small images may look okay to you, but remember,
you know what theyre supposed to be. Will your
audience know from across the room?
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Avoid common blunders.
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• Too many different fonts
• Inconsistent font sizes
• Different colors on every screen
• You can prevent these blunders by using Design
  Template and AutoLayout (as recommended in Part
  Two above).

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Final Advice

• Practice several times with your slides and
  equipment.
• Use PowerPoint only as a helper.
• YOU not technology should be in control.