PowerPoint is a highpowered software tool used for presenting information in a dynamic slide show fo

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• POWERPOINT
• 2000

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PowerPoint is a high-powered software tool used
for presenting information in a dynamic slide
show format. Text, charts, graphs, sound effects
and video are just some of the elements
PowerPoint can incorporate into your
presentations with ease. Whether it's a
classroom lesson, a parents' group meeting, a
teachers' seminar or an unattended kiosk at the
Science Fair - PowerPoint shows you how to make a
powerful impression on your audience.
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OUTLINE

• 1.Creating a new presentation
• 1.1 AutoContent Wizard
• 1.2 Design Template
• 1.3 Blank Presentation
• 1.4 Existing Presentation
• 1.5.Copy a slide from one presentation to another
• 2.Ways to design and give your presentation a
  consistent look
• 2.1 Design Template
• 2.2 Masters
• 2.3 Color schemes
• 2.4 Slide layouts

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• 3. Powerpoint views
• 3.1. Normal view
• 3.2. Outline view
• 3.3 Slide view
• 3.4 Slide sorter
• 3.5 Slide show
• 4. Making Notes Page and Handouts
• 4.1 Notes pane and notes pages
• 4.2 Handouts
• 4.3 Notes and Handout masters

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• 5. Printing presentations
• 5.1 Print in black and white
• 5.2 Print an outline
• 5.3 Forms of output
• 5.4 Print slides, notes or handouts
• 6. Designing slide shows6.1 Music, sound and
  video6.2 Set timings for a slide show 6.3 About
  setting and rehearsing slide show timings

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1. Creating a new presentation
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You can create a new presentation in several
ways
1.1. AutoContent wizard You can start by
working with the AutoContent wizard, in which you
begin with a presentation that contains suggested
content and design. 1.2. Design template Another
way to start a presentation is by selecting a
design template that determines the
presentation's design but doesn't include
content. 1.3. Blank presentation You can also
begin with a blank presentation that has neither
suggested content nor design. 1.4. Existing
presentation You can also start with an existing
presentation and change it to suit your needs.
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1.1. AutoContent Wizard
1.On the File menu, click New, and then click
the General tab. 2.Double-click AutoContent
Wizard, and then follow the instructions in the
wizard. PowerPoint opens a sample presentation
that you can add your own words and pictures to.
3.Change the sample presentation to suit your
needs. For example, type your text in place of
the sample text, add or delete slides, and add
pictures or other items that you want. 4.When
you finish, click Save on the File menu.Name
your presentation, and then click Save.
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1.2. Design Templates

• 1.On the File menu, click New, and then click the
  Design Templates tab.
• 2.Scroll to see all the design templates, click
  the one you want, and then click OK.
• 3.Scroll to see the slide layouts, and then
  select a layout for your title slide.
• 4.Type the title and any other content you want
  on the title slide.
• 5.On the Formatting toolbar, click Common Tasks,
  click New Slide, and then select a layout for the
  next slide.
• 6. Add the content you want.
• 7. Repeat steps 5 and 6 for each new slide.
• 8. When you finish, click Save on the File menu.
• 9. Name your presentation, and then click Save.

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1.3. Blank presentation

• 1.On the Standard toolbar, click New, and then
  select the layout you want for your title slide.
• 2.Type the title and any other content you want
  on the title slide. You can add text in either
  the slide pane or the outline pane.
• 3.Click Common Tasks on the Formatting toolbar,
  and then click New Slide. Scroll to see more
  layouts, and then select a layout for the next
  slide.
• 4.Add the content you want.
• 5.Repeat steps 3 and 4 for each new slide.
• 6.Change the presentation to suit your needs.
• 7.When you finish, click Save on the File menu.
• 8.Name your presentation, and then click Save.

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1.4. Open an existing presentation

• 1.On the Standard toolbar, click Open, and find
  and
• open the presentation you want.
• 2.Change the presentation to suit your needs. For
  example, you can change text, add or remove
  slides, change the color scheme, or use the slide
  master to change items on the background or to
  change the appearance of the font.
• 3.On the File menu, click Save As.
• 4.In the File name box, enter a name for the new
  presentation.
• 5. Click Save.

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1.5. Copy a slide from one presentation to another

• 1. Display the slide that will precede the slide
  you want to insert.
• 2. On the Insert menu, click Slides from Files.
• 3. Find and select the presentation you want to
  copy a slide from.
• 4. Click Display.
• 5. Select the slide or slides you want to copy,
  and then click Insert. To copy an entire
  presentation, click Insert All.

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2. Ways to design and give your presentation a
consistent look

• PowerPoint is designed to give your slide
  presentations a consistent appearance.
• There are four ways that PowerPoint helps you
  control the look of your slides with
• 1- design templates,
• 2- masters,
• 3- color schemes,
• 4- slide layouts.

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2.1. Design templates

• Design templates contain color schemes, slide and
  title masters with custom formatting, and styled
  fonts, all designed to create a particular look.
  When you apply a design template to your
  presentation, the slide master, title master, and
  color scheme of the new template replace the
  slide master, title master, and color scheme of
  the original presentation. After you apply a
  design template, each slide you add has the same
  custom look.
• PowerPoint comes with a wide variety of
  professionally designed templates. In addition,
  you can create your own templates. If you create
  a special look for one of your presentations, you
  can save it as a template.

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2.2. Masters

• PowerPoint comes with a special type of slide
  called the slide master. The slide master
  controls certain text characteristics  such as
  font type, size, and color  called "master
  text," as well as background color and certain
  special effects, such as shadowing and bullet
  style.
• The slide master contains text placeholders and
  placeholders for footers, such as the date, time,
  and slide number. When you want to make a global
  change to the look of your slides, you don't have
  to change each slide individually. Just make the
  change once on the slide master, and PowerPoint
  automatically updates the existing slides and
  applies the changes to any new slides you add. To
  change the formatting of the text, select the
  text in the placeholders and make the changes you
  want. For example, if you change the color of the
  placeholder text to blue, text on existing and
  new slides will be changed to blue automatically.

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2.3. Slide master
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2.4. Color schemes

• Color schemes are sets of eight balanced colors
  designed for use as the main colors of a slide
  presentation for text, background, fill,
  accents, and so on. Each color in the scheme is
  used automatically for a different element on the
  slide. You can pick a color scheme for an
  individual slide or for an entire presentation.
  When you apply a design template to a
  presentation, you can choose from a set of
  predesigned color schemes made to go with that
  design template. This makes it easy to change
  color schemes for a slide or an entire
  presentation and know that the new color scheme
  will harmonize with the rest of the slides in
  your presentation.

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2.5. Slide layouts

• When you create a new slide, you can select from
  24 predesigned slide layouts for example,
  there's a layout that has placeholders for a
  title, text, and a chart and there's another
  with placeholders for a title and clip art. The
  title and text placeholders follow the formatting
  of the slide master for your presentation. You
  can move, resize, or reformat the placeholders so
  that they vary from the slide master. You can
  also change the layout of a slide after you
  create it. When you apply a new layout, all text
  and objects remain on the slide, but you might
  need to rearrange them to fit the new layout.

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3. PowerPoint views

• Microsoft PowerPoint comes with different views
  to help you while you are creating a
  presentation.
• To easily switch between views, you click the
  buttons at the lower left of the PowerPoint
  window.
•         

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3.1. Normal view

• Normal view contains three panes the outline
  pane, the slide pane, and the notes pane. These
  panes let you work on all aspects of your
  presentation in one place. You can adjust the
  size of the different panes by dragging the pane
  borders.
•         

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3.2. Outline view

• In the outline pane, your presentation appears as
  an outline made up of the titles and main text
  from each slide. You can type an outline in
  PowerPoint, begin with an outline from the
  AutoContent Wizard, or import an outline from
  another program, such as Microsoft Word.

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3.3. Slide view
In slide view, you see only the current slide
youre working on. During the process of creating
your presentation, it is the most convenient
view.
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3.4. Slide sorter view

• In slide sorter view, you see all the slides in
  your presentation on screen at the same time,
  displayed in miniature. This makes it easy to
  add, delete, and move slides, add timings, and
  select animated transitions for moving from slide
  to slide.

At any time while you are creating your
presentation, you can start your slide show and
preview your presentation by clicking Slide Show
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Each slide title appears next to a number and an
icon. Body text, indented up to five levels,
appears below each title. Working with an
outline is the best way to organize and develop
the content of your presentation because you can
see all titles and main text on the screen as you
work. You can rearrange points within a slide,
move entire slides from one position to another,
and edit titles and body text. For example, to
rearrange slides or bullet items, just select the
slide icon or bullet for the text you want to
move, and then drag it to its new location.
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3.5. Slide show
When youre presenting your presentation, this
view is used. Also, at any time while you are
creating your presentation, you can start your
slide show and preview your presentation by
clicking Slide Show
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4. Making Notes Pages And Handouts

• 4.1. Notes pane and notes pages  
• Each slide can have corresponding notes. You can
  create notes for yourself  for example, to help
  you remember key points during a presentation 
  or you can create them for your audience. You can
  print the notes for each slide, along with a
  smaller version of the slide.
• If you save your presentation as a Web page, you
  can display notes that appear on the screen with
  each slide. In this context, notes can give your
  audience the background and details that a
  speaker often provides during a live presentation

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Type notes in the notes pane when you work on a
presentation. When you save your presentation as
a Web page, the notes are displayed with each
slide.
Print just copies of slides, or print copies of
slides and notes.
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• 4.2. Handouts
• You can also print your slides as handouts  with
  two, three, four, six, or nine slides on a page 
  that your audience can use for future reference.
  Handouts show only the slides they don't include
  any corresponding notes.
• 4.3. Notes and handout masters  
• Both the notes and handout pages have masters,
  where you can add items you want to appear on
  each page. For example, you can create drawing
  objects, pictures, and headers and footers that
  contain the date and time, page numbers, and
  other items. You can also work on the notes page
  for an individual slide. Items such as drawing
  objects, pictures, headers, and footers don't
  appear in the notes pane or when you save your
  presentation as a Web page. They are displayed
  when you work on the notes master, when you work
  in notes page view, or when you print notes.

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4.4. More formatting options in Word   You can
send your notes and slide images to Word and use
Word features to enhance their appearance  or
you can send them there to become the starting
point for a more detailed handout, such as a
training manual.
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5. Printing Presentations

• You can print your entire presentation  the
  slides, outline, notes, and audience handouts 
  in color, grayscale, or pure black and white. You
  can also print specific slides, handouts, notes
  pages, or outline pages.
• 5.1. Print in black and white
• Most presentations are designed to be shown in
  color, but slides and handouts are usually
  printed in black and white. You can preview how
  your slides and handouts will look in black and
  white and adjust the look of black-and-white
  objects before you print your presentation.
• 5.2. Print an outline
• You can print all the text in your outline or
  just the slide titles. However, the printout
  might look different from the screen display. For
  example, in the outline pane, you can show or
  hide formatting (such as bold or italic), but on
  the printout, the formatting will always appear.

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• 5.3. Forms of output

You can make color or black-and-white overhead
transparencies from your slides, you can create
35mm slides by using a desktop film recorder, or
you can create a file for a service bureau. When
you print audience handouts, you can choose from
different layouts  which vary the number of
slides and horizontal or vertical layout  or you
can use the Microsoft Word command (File menu,
Send To submenu) and then use Word to print other
layout variations.
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5.4. Print slides, notes, or handouts

• 1. On the File menu, click Print.
• 2. In the Print what box, click the item you want
  to print. If you select Handouts, you
  can then select a number of slides per page and
  whether the order should be horizontal or
  vertical.
• 3. Select any other options you want.

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6. Designing Slide Shows

• When you give a slide show on a computer, you can
  use special visual, sound, and animation effects.
  Moderation is the key when adding special effects
  to your presentation. You want the effects you
  use  such as animations and transitions  to
  emphasize your points, not draw the audience's
  attention to the effects themselves.

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6.1. Music, sounds, and videos

• An occasional burst of music or sound during a
  transition or animation can focus the audience on
  the slide show. You can also play videos that
  might include part of a company's commercial or
  training film. But remember not to overdo it 
  frequent use of special effects can draw
  attention away from the content of your
  presentation.

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6.2. Set timings for a slide show

• If you don't want to manually move through a
  slide show, there are two ways you can set the
  length of time a slide appears on the screen
• One way is to set a time manually for each slide,
  and then run the slide show and view the timings
  you set.
• The other way is to use the rehearsal feature,
  where you can record timings automatically as you
  rehearse. You can also adjust the timings you've
  already set and then rehearse the new ones.

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6.3. About setting and rehearsing slide show
timings

• When you select Rehearse Timings, your Slide Show
  starts running, and PowerPoint starts timing it.
  The timing is displayed in the Rehearsal dialog
  box. When the Slide Show comes to an end,
  PowerPoint will give you the final running time.
• Follow these steps to time your presentation
• 1. Click the Slide Show menu, and then click
  Rehearse Timings. The Slide Show begins and a
  Rehearsal dialog box appears in the
  lower-right-hand corner of the screen.

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You can use the buttons in the Rehearsal dialog
box to pause between slides, restart a slide, and
advance to the next slide. PowerPoint keeps
track of how long each slide appears and sets the
timing accordingly. If you display the same slide
more than once for example, in a custom show
the last timing is the one PowerPoint records.
When you finish, you can accept the timings or
you can try again.
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2. Rehearse your presentation until it's
finished. After you're done, a message box
appears. It tells you the final running time and
it asks you if you want to record the timings to
use for viewing the presentation.
3. Click No. You are returned to the PowerPoint
window. (If you Click Yes, you can automate your
presentation.)
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If you want to automate your presentation?
An automated presentation is one where you don't
have to use the mouse or the keyboard to advance
the slides. In other words, the slides advance by
themselves. To automate your presentation, you
must set timings for each slide. A good way to
set the timings is to use the Rehearse Timings
feature. When your presentation is done, a
message box appears, asking you if you want to
record the timings. Click Yes. PowerPoint will
record the time you spend on each slide and apply
this to your presentation. Your Slide Show will
now run automatically.
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Creating a self-run kiosk presentation
If you're not going to be available to run your
Slide Show, create a self-running kiosk
presentation. This sort of presentation is often
used at trade shows or conventions. Once the show
is started, it runs in a continuous loop until
someone presses the ESC key on the keyboard.
When designing a self-running presentation, you
can set up the Slide Show to run with automatic
timings, or you can set it up so the viewer can
move through the show with mouse clicks. The
following steps show you how to create a
self-running kiosk presentation with automatic
timings.
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1. Click the Slide Show menu, then click Set Up
Show. The Set Up Show dialog box will appear.
2. Under Show type, click Browsed at a kiosk
(full screen). 3. Under Advance slides, click
Using timings, if present. 4. Click OK. Your
presentation is now self-running.
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Letting the viewer run the show
Follow these steps to set up a viewer-run show.
1. Click the Slide Show menu, the click Set Up
Show. 2. Under Show type, click the option
Presented by a speaker (full screen). 3. Under
Advance slides, click the option Manually.
Now, the viewer can advance through the slide
show using the mouse or the keyboard