South Bay Cities Green Task Force Meeting

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South Bay Cities Green Task Force Meeting

• Presented By
• Bryan Shumey
• U.S. Communities

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Founding Co-Sponsors and State Sponsors

• Presence Credibility
• Association of School Business Officials
  International (ASBO)
• National Association of Counties (NACo)
• National Institute of Governmental Purchasing
  (NIGP)
• National League of Cities (NLC)
• United States Conference of Mayors (USCM)
• State Sponsors
• California School Boards Association
• California Association of School Business
• Officials
• California State Association of Counties
• League of California Cities

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The Advisory Board
Public Procurement Professionals

• City of Charlotte/Mecklenburg County
• Cobb County
• Dallas County
• Davis Joint Unified School District
• City and County of Denver
• Emory University
• Fairfax County
• Great Valley School District
• Harford County Public Schools
• Hennepin County

• Hillsborough School District
• City of Houston
• City of Los Angeles
• Los Angeles County
• Maricopa County
• Miami-Dade County/Public Health Trust
• North Carolina State University
• City of San Antonio
• San Diego Unified School District
• City of Seattle

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Solicitation Process

• Solicitations are run by a Lead Public Agency
  selected from the AB
• The RFP or ITB is issued by the LPA and posted
  online
• An evaluation team is comprised
• Evaluation is performed and award is made
• Contracts are held and managed from day to day by
  LPA
• All RFP/ITB and Contract documents are available
  on the USC website
• LPAs are available for questions about
  solicitation

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Eligible Agencies

• Cities
• Counties
• K12
• Public or Private
• Special Districts
• Universities/Colleges
• Public or Private
• Nonprofits
• State Agencies

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Total Program Purchases
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Total Program Savings
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Public Agency Value

• Competitively solicited contract by a lead public
  agency
• No cost to agencies to participate
• Best government pricing
• Optional and non-exclusive contracts
• No minimum spending requirements

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How to Register Online

• Log on to U.S. Communities Web Site
• www.uscommunities.org
• Click Register to Participate
• Complete the Registration Process
• Need More Information Regarding the Process,
  Click on

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Green Initiative
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Prioritize

• What is important to your organization
• Where are you spending
• Tackle areas with the greatest potential of
  environmental and economic benefit

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Crafting a Policy

• Dont reinvent the wheel copy
• Mandate products
• Define objectives with timelines and
  responsibilities
• Define attributes (product, process or
  manufacturer focused)
• Policy needs to be frequently revisited and
  updated
• Build in Flexibility
• Mandate a procedure to review products and
  materials used and process to substitute green
  products
• Establish goals, focus areas and measurement
  strategy and expectations
• Build in measurements (life-cycle costs vs.
  initial costs)

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Policy Elements

• Responsibility for implementing green purchasing
  policy
• Establish environmental priorities may differ
  depending on business lines, geography, etc.
• Outline process to evaluate designate products
  re-visit when changes needed role of vendors,
  consultants and/or outside agencies
• Remember to build in reduce, reuse and recycle
  (sometimes not buying is the answer)

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Implementation

• Written Policies
• Cooperative Efforts
• Price Preferences
• Best Value Purchasing
• Green Teams
• Vendor Outreach
• Approved Product Lists
• Eco-Labels
• Incentive Programs
• Employee Training from Vendors
• Pilot Projects
• Quick Wins

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Vendors

• Utilize current vendors in identifying green
  product alternatives
• Communicate environmental priorities and give
  opportunity to suggest product alternatives and
  retain
• Generally will work to help meet environmental
  priorities sometimes vendor changes may be
  necessary

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• Offering Earth-friendly products in the following
  categories

• Office School Supplies
• Office Furniture
• Janitorial Supplies
• Electrical Data Communications
• Technology Products
• Office Machines
• School Furniture
• Turf

• Auto Parts
• Maintenance, Repairs Operating
• Supplies
• Public Safety
• Roofing
• Park Playground Equipment
• Homeland Security
• Lab Supplies

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Office School Supplies

• Substantial discounts (Frequently ordered catalog
  discounted up to 70 off)
• Rebates offered for volume and e-commerce
  thresholds
• Over 2,400 designated environmentally preferable
  items
• Free ink and toner cartridge recycling
• Green product substitution analysis with savings
  results
• Next day delivery (JIT) Transportation
  Reduction
• Free delivery on non-furniture items

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Cleaning Supplies

• Complete line of GreenLink Products which include
  GreenSeal, EcoLogo, DfE products
• Biodegradable, soy-based products
• Total Cost of Ownership analysis provided
• Local support from Field Sales Service
  representatives
• Access to Technical Service Chemists and
  Compliance Specialists via 800 number

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Maintenance, Repairs Operations

• EcoOptions Standard Sustainable Forest, Energy
  Efficient, Healthy Home, Clean Air Water
  Conservation
• Installation Renovation
• Professional Services
• LEED trained professionals
• Spend Analysis Provided

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Electrical Data Comm

• Audit Infrastructure Planning
• Energy Conservation Optimization Products
• Recycling
• Green product analysis with savings results
• 250 locations
• Next day delivery for stock product
• Electronic Ordering Platform www.graybar.com
• Over 500 suppliers offered through contracts

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Office Furniture

• Greenguard
• ISO 14001
• Supports LEED credits for Commercial Interiors
• Vendors have LEED buildings and processes
• Includes Systems Freestanding Furniture,
  Seating, Filing Equipment Related Products
• Substantial discounts on all products
• Dealer distributed and locally installed
• Services included Design Services, Project
  Management, Installation and Asset Management

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Roofing Supplies and Installation

• Vegetative roof system, reflective coatings,
  solvent-free materials and restorative products
  and services that meet LEED, CRRC and EnergyStar
  guidelines
• Contract includes options for design,
  inspections, maintenance, repair, re-roofs and
  new installation
• Over 200 local installers included in network

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• WEBSITE REVIEW
• Valuable Resources

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• Solutions

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• Solutions

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• Solutions

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• Solutions

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• Search Function

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• Search Function Result

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Savings Opportunities

• Cooperative Contracts Concept
• Add new products instead of soliticing
• Office Depots Green Substitution Program
• Increase green sales and decrease costs
• LA increase 10, savings 5 (290,000)
• Hennepin Doubled their green spend from 24 to
  48 and decreased their cost by 10
• Office Depots cartridge recycling program and
  remanufactured cartridges
• Graybars lighting recycling and audit programs

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• www.gogreencommunities.org
• www.uscommunities.org
• Bryan Shumey
• 949-769-4184
• bshumey_at_uscommunities.org