Cataloguing Sound Recordings

1
Cataloguing Sound Recordings

• Harjit Aulakh
• Luke Meager
• Jenna Thomson
• LIBR 513 November 30, 2005

2
Types of Sound Recordings

• Five Formats
• Cylinder since 1859.
• Disk (or disc) Shellac, vinyl 33, 45 rpm.
• Magnetic Wire, tape (cassette, reel-to-reel).
• Optical Compact disc.
• Solid state All-electronic, i.e. MP3, WAV,
  streaming.

3
History of Bibliographic Control

• 1973 IFLA general counsel recommends that
  ISBD(NBM) Working Group be formed
• ISBD(NBM) W.G. constituted in 1975
• 1975 Joint Steering Committee of AACR proposed
  to IFLA that a general bibliographic standard be
  developed

4
History of Bibliographic Control

• 1977 ISBD(NBM) Non-book materials
• Published in conjunction and conformity with
  ISBD(G)
• 1976 AACR (North American text)
• Chapter 14 revised Sound Recordings reflecting
  development of ISBDs)
• Incorporated into AACR2 (1978)

5
History of Bibliographic Control

• AACR2 Chapter 9 (renamed Computer Files)
  published in 1987
• 2001 amendments to AACR2 included complete
  revision of Chapter 9 (renamed Electronic
  Resources)

6
History of Bibliographic Control / Best Practices

• Since 1989 the Library of Congress LCRI (Library
  of Congress Rule Interpretations)
• Refers to rule numbers of AACR2

7
Best Practices

• Library of Congress
• OCLC
• Ralph Papakhian _at_ William and Gale Cook Music
  Library, Indiana State University

8
Sound Recordings Compact Discs
9
Introduction

• CDs are two Things
• Sound Recordings
• Electronic Resources
• Chief Source Of Information
• Rule No 6.0B1 of AACR2r
• Item itself

10

• Title
• Rule No 1.1B1, 5.1B1 and 6.1B1 of AACR2r
• .
• Parallel titles
• Rule No 6.1D1, 1.1D and 5.1D
• PyassIn search of Destiny
• Romanization
• Rule No A.33A, and A.34A of AACR2r

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• General Material Designation
• Rule No 1.1C and 6.1C1 of AACR2r
• sound recording
• Statement of Responsibility
• Rule No 6.1F1, 1.1F and 6.1F3
• Singer,lyrics and Music Babbu Mann Presented
  by,Gulshan Kumar

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• Place of Publication Distribution, etc.
• Rule no 6.4c1 and 1.4c1 of AACR2r
• New Delhi
• Name of Publisher, Distributor, etc.
• Rule no 6.4D1 and 1.4D
• Tseries
• Date of Publication.
• 6.4F1 and 1.4F
• 2005

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• Physical Description
• Rule no 6.5B Extent of item (including specific
  material designation)
• 1 sound disc (45min.)
• Other Physical Details
• Rule no 6.5C1 and 6.5C2 type of recording
• 1sound disc (45min.) digital
• Dimensions
• Rule no 6.5D2 the diameter of the disc in inches
• 1sound disc (45min.) digital 4 3/4 in.

14

• Notes
• Language
• Rule no 6.7B2
• Songs in Punjabi
• Content
• Rule no 6.7B17
• Added Entry
• Mann, Babbu Kumar Gulshan

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Catalogue According To AACR2r

• Type of Material Music Sound recording
• Main Title
• GMDsound recording
• Parallel Title Pyass In search of destiny
• Statement of Responsibility Singer,lyrics, Music
  Babbu MannPresented by,Gulshan Kumar
• Physical Description 1sound disc (45min.)
  digital 4 3/4 in.
• Place Publisher New Delhi,Tseries

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• Notes
• Language
• Songs in Punjabi
• Content
• 1.Mitran Di Chhatri 2. Mere Dil vich 3. Kandh
  Tapke 4. Laarian De Naal 5. Pakki Kanak 6
  Pind Diyan Juhaan 7. Hiq ute Gut 8. Teri Banh
  Fadni.
• Added entry
• Babbu Mann and Gulshan Kumar

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MARC

• 245 a
  sound recording b Pyass in search of
  destiny. /c Presented by Gulshan Kumar
  singer,lyrics music Babbu Maan
• 246 a Pyass b In search of destiny.
• 260 3 a New Delhi, India b Tseries.
• 300 a 1sound disc (45min.) b digital
  43/4in.
• 505 a 1.Mitran Di Chhatri 2. Mere Dil
  vich 3. Kandh Tapke 4. Laarian De Naal 5.
  Pakki Kanak 6 Pind Diyan Juhaan 7. Hiq ute
  Gut 8. Teri Banh Fadni.
• 508 a Producer Kumar Gulshan.
• 546 a Songs in Punjabi.
• 700 1 a Mann, Babbu.
• 700 1 a Kumar, Gulshan.

18
Cataloguing an MP3

• For fun and profit

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Why Bother?

• Many libraries are adding MP3s to their
  collections
• Audiobooks
• Music
• Can either add them in their own list, or
  catalogue them, which makes them easier to find.

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The Trick

• MP3s are two things
• Sound Recordings
• Electronic Resources
• Which of these is most important?
• e.g. is it a sound recording first and an
  electronic resource second, or vice versa?
• Generally considered a sound recording, with
  electronic resource attributes.

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The Other Trick

• MP3s dont exist physically
• You never have the item in hand
• They come with NO packaging
• MP3s need special software in order to be played.
• However, you CAN still catalogue MP3s using
  AACR2r and MARC. Yay!

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What Chapter of AACR2r does that fall into?

• Chapter 6 Sound Recordings
• Covers all the elements of the record that deal
  with the content, like statement of
  responsibility.
• Chapter 9 Electronic Resources
• Covers the format and technical aspects of the
  file, like physical description.
• Basically a mish-mash of the two.

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Where do I start?

• How are you accessing the MP3?
• Remotely (Need a network connection)
• Directly (CD)
• What exactly are you cataloguing?
• One MP3 of one song?
• An audiobook?
• A CD of many MP3s?

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Where do I get information?

• Chief Source of Information
• Unlike film, the chief source of information is
  not the information on the item itself, with rule
  6.0B1 noting that you should prefer textual data
  over sound data.
• This is a problem since there is no physical
  accompanying material.
• Take the information from formally presented
  evidence (e.g. title screen(s), main menus,
  encoded metadata, and the physical carrier or its
  labels. (9.0B1)
• Solution MP3s have metadata in their ID3 tags.

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ID3 Tags?

• Contains all the pertinent information about an
  MP3

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My example One remote access music MP3
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And let the cataloguing begin110 2 a
Perpetual Dream Theory. 245 10 a When Worlds
Collide h sound recording c Perpetual Dream
Theory.

• Chief source of info ID3 tags.
• Title proper Nothing unusual (6.1B).
• GMD Sound Recording vs. Electronic Resource
  (6.1C1 9.1C1)
• Use depends on whether the cataloguer sees the
  item as primarily music or a file.
• Statement of Responsibility
• Like with a CD, those with a major role in
  creating the intellectual content get the credit
  (6.1F1 9.1F1)

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Weird Fields

• 256 a Computer data (1 file, 6.8MB).
• Type and Extent of Resource (9.3?)
• Several resources I looked at referred to this
  chapter and this field, which doesnt exist in
  AACR2r 2005
• BUT the MARC site does give Computer data as an
  option, followed by the number of files and their
  size. So, I went with it.
• 306 a 000454
• Playing Time
• Most of the 300 fields get ignored, since theres
  nothing to describe in the physical description.
• BUT can use 306 to record the length of the track
  (hhmmss), as per 6.5B2.

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Notes Galore!

• 538 a Mode of access World Wide Web.
  Address http//www.dreamtheory.net/mp3/Perpetual
  5FDream5FTheory-When5FWorlds5FCollide.mp3.
• Mode of access (9.7B1c)
• If a resource is available only by remote access,
  always secify the mode of access.
• I included not only that it was available on the
  WWW, but also the address.
• Have to replace all underscore (_) characters
  with 5F.
• 500 a Title from ID3v2 tag.
• Source of Title Proper (9.7B3)
• The title source should always be given for an
  electronic resource because its rarely obvious.

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More Notes

• 511 0 a Eryn Holbrook, vocals, piano,
  keyboard Gordon Breckinridge, guitars, .
• Statements of Responsibility (6.7B6)
• Give the names of performers and the medium in
  which they perform if they have not been named in
  the statements of responsibility and if they are
  judged necessary.
• 530 a Also issued on compact disc.
• Other formats (6.7B16)
• Provide the details of other formats in which the
  contents of the item has been issued.

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Really, its all about the notes

• 500 a Description based on contents viewed
  Nov. 21, 2005.
• Item Described (9.7B22)
• For remote access resources, always give the date
  on which the resource was viewed for description.
• 856 40 u http//www.dreamtheory.net/mp3/
  Perpetual5FDream 5FTheory-When5FWorlds5F
  Collide.mp3
• Electronic Location and Access
• Not required by AACR2r

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Variable Fixed Fields

• 006 (R) Additional Material Characteristics
  007 (R) Physical Description Field
• Need two one for Sound Recording and one for
  Electronic Resource.
• 008 (NR!) General Information
• Since 008 is not repeatable, need to decide
  whether to catalogue as a recording or a file.
• MARC notes that most electronic resources are
  catalogued as such, UNLESS they have a more
  significant aspect.
• Therefore, an MP3 is catalogued as a sound
  recording.

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Future Directions

• Continued movement away from vinyl and cassette
  to CD and MP3.
• Perhaps better integration of Chapters 6 and 9 of
  AACR2r for cataloguing MP3s.

34
References

• Barry, Randall K., 20 Library of Congress, and 20
  American Library Association. 1991. ALA-LC
  romanization tables Transliteration schemes for
  non-roman scripts. Washington Cataloging
  Distribution Service, Library of Congress.
• Joint Steering Committee for Revision of AACR,
  and American Library Association. 2005.
  Anglo-american cataloguing rules. Ottawa
  Chicago Canadian Library Association American
  Library Association.
• Freeborn, Robert B. Cataloging digital sound
  files AACR2 chapters 6 and 9. 2002. Internet
  on-line. Available from training/digitalsoundfiles.ppt. November 10,
  2005.
• Freeborn, Robert B. 2002. Cataloguing MP3s The
  Sound of Things to Come? MCJournal The Journal
  of Academic Media Librarianship 7, no.2.
  Available from ons/mcjrnl/v7n2/freebornmp3.html. November 10,
  2005.