HURRICANE RELIEF PLANNING

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HURRICANE RELIEF PLANNING
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Hurricane Katrina
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FEMA Transportation Fleet Management Unit
Fleet Management
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FEMA
Transportation Mission Statement Provides a
consolidated and comprehensive distribution
system for movement of FEMA resources to
effectively support disaster and non-disaster
related operations.
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Introduction
Transportation Unit Supervisor 500 C St. SW Rm
Washington, DC 20472 O202-646-3604
Transportation Mangt Specialist/
19844 Blue Ridge Mt. Rd Bldg. 430 Rm
105A Bluemont, VA 20135 O540-542-2372
Transportation Mangt Specialist/
19844 Blue Ridge Mt. Rd Bldg. 430 Rm
106 Bluemont, VA 20135 O540-542-3307
Fleet Mangt Specialist/ 19844 Blue
Ridge Mt. Rd Bldg. 430 Rm 110 Bluemont, VA
20135 O540-542-3277
GROUP E-MAIL Fema-lrc-transportation-chief_at_fema.g
ov fleetmanagement_at_fema.gov
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Our Customers
Significant Events National Alerts
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FEMA TRANSPORTATION MANAGEMENT UNIT

• FY 2006 History
• Processed 3000 transportation requests
• 358,000 tons of assets
• Includes 45,000 Emergency housing units
• Utilizing highway-air-rail-barge
• Covering over 600,000 miles

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FEMA
Process in obtaining the movement of assets in
response to Federal declared disaster

• FEMA has 4 avenues
• General Services Administration (GSA)
• National Transportation Contract - Department of
  Transportation (DOT) ESF-1
• Defense Logistics Agency (DLA)
• Organic- Contract drivers-In house using FEMA
  owned and/or leased trailers

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The Process

• A E-Tasker is submitted thru the Logistics
  Response Center (LRC)
• Request is validated
• Commodity is located
• Request is sent to one of the 4 avenues

• General Service Administration (GSA)
• Request sent to FEMA Transportation
• located at Mount Weather VA.
• Transportation Service order is created (TS0)
• Request is forwarded to GSA
• GSA sources the request to commercial venders
• GSA awards the move and assigns a Bill of
  Landing number
• Mount Weather trans unit issues a Bill of Lading

• Defense Logistics Agency (DLA)
• Use for the purchase of Meals ready to eat (MRE)
• Cost of MRE includes transportation to
  Destination
• (FEMA-Logistics Center-Federal Operations Staging
  
• Area-Mob Center)

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The Processcontinued

• A E-Tasker is submitted thru the Logistics
  Response Center (LRC)
• Request is validated
• Commodity is located
• Request is sent to one of the 4 avenues

• Organic-Contract drivers
• Request is received by
• FEMA Fleet manager.
• A FEMA employee or a
• driver hired under a
• contract is assigned the duty

• National Transportation Contract- ESF-1
• Request is sent to ETC Atlanta, GA
• Request is validated, funding confirmed
• Vender chosen under the National contract
• provides transportation and tracking of assets

FEMA Total Asset Visibility team (TAV) has the
responsibility of tracking the movement of
assets, cradle to grave
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QUESTIONS

• How would FEMA request transportation from the
  SDDC?
• Request goes thru DOT ESF 1 NORTHCOM
  
• TRANSCOM
• 
  SDDC
• Estimated 72-96 hours before request is received
  and acted upon by SDDC. Ref NORTHCOM J-4

• Would FEMA use a Mission Assignment (MA) for
  SDDC
• transportation request?
• Yes, FEMA would mission assign DOD thru DOT ESF-1

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QUESTIONS

• Would SDDC have any signification restrictions
  on executing FEMA transportation taskers?
• Trailer detention vs. trailer lease for extended
  period of time
• FEMA is planning to lease 1060 trailers for a 7
  month period beginning 1 June, 07
• FEMA is contracting shuttle drivers (65) for a 7
  month period beginning 1 June, 07
• QUESTION Can these services be provide by SDDC
  covering the similar time period for future
  seasons?
• What cost?

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SDDC NORTHCOM COC
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SDDC NORTHCOM COC
SDDC HURRICANE RELIEF

• BLUF
• SDDC is properly prepared to provide support
  during hurricane and natural disasters.
• Issues
• Defense Transportation System (DTS)
  Coordination.
• Relationships and arrangements with federal
  agencies.

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C2 RELATIONSHIPS
SDDC NORTHCOM COC
Request for Assistance (RFA) (Military Is Not
Lead)
Lead Federal Agency (LFA) (FEMA or DHS)
initiates RFA
RFA sent to DoD Executive Secretary (ExecSec)
DoD (ExecSec) assesses/ processes RFA
RFA sent to Asst Secretary of Defense-Homeland
Defense (ASD-HD)/ Joint Director of Military
Support (JDOMS)
JDOMS/ Deputy Director Anti-Terrorism Homeland
Defense (DDAT/HD) processes order
SecDef coordinates with ASD-HD approves order
JDOMS issues order
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C2 RELATIONSHIPS
SDDC NORTHCOM COC
Request for Assistance (RFA)
SecDef
ASD-HD
ExecSec
(DDAT/HD) JDOMS
DCO may be first to receive call from LFA
Orders
US NORTHCOM USTRANSCOM SDDC
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Common Operating Picture (COP)
SECDEF
DHS 703-883-4589
USNORTHCOM DSN 692-8021
DLA/JLOC 717-770-5158
FEMA 202-493-0550
DOT 202-493-0550
USTC (DDOC) DSN 779-4768
DLA 717-770-5158
Execution Coordination
SDDC
FEMA STAGING SITE
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SDDC HURRICANE ITV
SDDC NORTHCOM COC

DTTS ITV
DLA STORAGE FACILITY
FEMA STAGING SITE
AOR
ITV Orbitrac

• All Carriers DTTS and GTN qualified
• Tractors will be tracked to FEMA locations
• FEMA will use Orbitrac to track trailers
• once trailers have arrived at Staging Site
• IRRIS will receive electronic feed from Orbitrac

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SDDC-DLA DATA FLOW
SDDC NORTHCOM COC
QUALCOM
SDDC OPC
FEMA
DLA
DTTS Data Match and Secure FTP
DLA
FEMA
IRRIS
ORBITRAC
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Defense Logistics Agency
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DLA Transportation Support to FEMA

• 2005 Summary of the DDCs Detailed Planning,
  Tracking and Reporting of movement of Shelf
  Stable Meals, MREs, Bottled Water from over 30
  different vendor locations to FEMA staging areas.

• Katrina
• 500 Truckloads, over 110M MREs coordinated
  through the DLA- ET from DSCP MRE Depot, Marango
  Indiana to FEMA staging areas in Alabama,
  Louisiana, Texas
• 120 Truckloads of Bottled water coordinated
  through the DLA ET from 12 different Coca-Cola
  bottling locations to FEMA staging areas in
  Alabama, Louisiana, Texas
• Rita
• 75 Truck loads, over 1M Commercial Stable Meals
  coordinated through 3 vendor locations to FEMA
  staging areas in Louisiana Texas
• Wilma
• 750 Truckloads, over 11M Commercial Stable
  Meals coordinated through 15 vendor locations to
  FEMA staging areas in Florida

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DLA Transportation Support To FEMA

• 2006 MRE Exercise Support with Satellite
  Tracking Improvement on each load
• (4Xhour updates).

• 24 Jun- 3 Jul
• 34 Truckloads from Interstate Underground
  Warehouse Distribution, Kansas City MO and
  MERITEX Enterprises Cumberland Furnace TN.
• 5 -10 Jul
• 48 Truckloads from Interstate Underground
  Warehouse Distribution, Kansas City MO and
  MERITEX Enterprises Cumberland Furnace TN.
• 20 Jul
• 45 Truckloads Ameriqual Evansville IL and SOPAKCO
  Mullins SC

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DDC CONUS Locations
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SDDC-G3 OPS SPT
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Hurricane Relief Planning
Domestic Business Requirements Section

• DLA/DDC provided requirements to Domestic
• Business Requirements in March 07
• Participate in conference calls with DLA,
• FEMA, DOT, DTTS
• Solicitations sent out to FAK carriers

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Hurricane Relief Planning
Negotiations Requests-DLA

• Solicitation requests Vans/Reefers/Flatbeds from
  DLA Depots and vendor sites to FEMA staging areas
  and other locations TDB. ( Ice, MREs, blankets
  cots)
• DLA requested the carriers be DTTS and GTN
  compliant

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Additional Requirements
Hurricane Relief Planning

• Carriers will be required to use Qualcom
• Carriers will not be required to have panic
  button or remote panic button installed on truck
• DLA may keep trailers for long periods of time.
  Payment for detention charges will be listed in
  carriers tender

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Unique Support Requirements
Hurricane Relief Planning

• Carriers need to keep track of detention at
  destination
• FEMA will attach GPS tracking device to each
  trailer at destination
• Detention will be billed to the DDC when incurred
  at destination

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Unit Moves
Hurricane Relief Planning

• Need negotiation request from T.O.
• Request should contain all accessorial
  requirements including loading and unloading
  requirements.
• Need separate negotiation request for return of
  equipment

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Questions??