Good Boards Make Good Managers

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Good Boards Make Good Managers
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Role definition

• In theory
• Libraries Act
• Good management practice

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but in reality

• Confusion
• When roles are not clear
• When roles are not articulated
• When roles are not followed

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What do you want the librarian to do?

• Delegation of authority to your library manager
• Report
• Recommend
• Implement after decision
• Take independent action

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How much to delegate?

• What makes you anxious?
• Do you lose sleep at night?
• Dont buy a dog and bark yourself
• Role as an employer to set limits (its not all
  or nothing)

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Management tasks

• Planning
• Organizing
• Leading
• Controlling

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Planning

• Defining vision, mission and values
• Defining goals
• Establishing strategy and tactics for achieving
  goals
• Developing overall plans to coordinate activities
• Budget

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Organizing

• Determining what tasks are to be done
• Who is to do tasks
• How tasks are to be grouped
• Who reports to whom
• Where decisions are to be made

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Leading

• Motivate
• Direct tasks of others
• Select appropriate communication channel
• Resolving conflicts

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Controlling

• Monitoring activities
• Ensuring that things are going as planned
• Correcting any differences

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Management roles

• Interpersonal roles
• Informational roles
• Decision roles

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all going in the same direction
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Interpersonal roles

• Figurehead
• Leadership
• Liaison
• Supervision
• who does what, and with what authority?

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Informational roles

• Monitoring external sources of information
• Informing staff and board members
• Spokesperson
• Council
• Media
• Who does what, and with what authority?

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Decision roles

• Initiate new projects and programs
• Take corrective action
• Allocating resources
• Negotiation
• What can your librarian, your chair, or any
  individual board member commit your library to?

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Role of policy

• The voice of the Board
• Record of boards decisions
• Levels of spending authority
• Levels of signing authority
• Role of committees

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Gap analysis

• What do you want the librarian to do?
• What can they do now?
• How much time do they have?
• How much time can you pay for?

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Options and rewards

• Options
• On work time
• Other choices forgivable loans, shared
  responsibility
• Rewards
• Better to train them and have them leave
• If not money, then what?

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Resources

• Money
• Course work
• Mentoring/coaching
• Self study
• Conferences
• Workshops/regional libraries/TAL/associations

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Outcome

• Trustees and Library Manager who all feel that
  their time is well spent in helping the library
  move towards its goals, and who feel appreciated
  for their contribution to the success of the
  library

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