Educational Environment Code Reporting

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ASK tool
PowerPoint Slide Tools
Accurate Reporting of Educational Environment
Data for Federal Student Data Report (Formerly
December 1 Child Count) Revised February 2007
VIDEO tools
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Wisconsin Department of Public Instruction
Educational
Continuous Improvement Focused Monitoring System
Environments
Child Count
Accurate Reporting of Educational Environment
Data for Federal Student Data Report (Formerly
December 1 Child Count) Revised February 2007
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Educational Environment
Presenters for Today Dani Scott, Data
Consultant Special Education Team (608)
267-2349 danielle.scott_at_dpi.state.wi.us Mary
Peters, Early Childhood Consultant Special
Education Team [phone] mary.peters_at_dpi.stat
e.wi.us
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TOPICS for TODAY

• Federal Mandates and Accountability
• Understanding the Environmental Codes
• Preschool (ages 3-5)
• School Age (ages 6-21)
• Educational Environment Data Verification
• State level
• Local level

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Educational Environment Why Do We Collect It?
IDEA 2004
State Performance Plan
618 Data
Federal Student Data Report (Child
Count) Personnel Educational Environment Exiting
Special Ed Discipline Assessment
Indicators 5 6 Educational Environment
Indicator 20 Timely Accurate Data
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Federal Mandate IDEA 2004

• IDEA 2004 Section 618 requires data to be
  reported by states each year to the Secretary of
  Education. This includes educational environment
  data.
• Specific indicators for Wisconsins State
  Performance Plan
• Indicator 5 Education environment for ages
  6-21
• Indicator 6 Education environment for ages 3-5
• Indicator 20 Timely and accurate data

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Educational Environment
How Will Educational Environment Be Collected?

• ISES

• Child Count

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Wisconsin Department of Public Instruction
Educational Environments

• Educational Environment
• reflects participation with nondisabled peers
• is an IEP team decision based on the students
  IEP
• a continuum of placements

What Educational Environment Is
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Wisconsin Department of Public Instruction
Educational Environments

• Educational Environment
• does NOT reflect the amount of special education
  services
• is NOT a one-size-fits-all approach

What Educational Environment Is Not
One educational environment code is NOT preferred
over another
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Wisconsin Department of Public Instruction
Educational Environments for Ages 6 - 21
Environment codes for Age 6 - 21
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Understanding the Educational Environment Codes
for Ages 6 to 21

• Letter codes A through J are used to represent
  the various environments for students 6 to 21
• - 2 new codes S T for the 2007-08 school year
• Nearly 99 of all students with disabilities in
  Wisconsin are reported in codes A, B, and C
• D through J represent approximately 1.39 of the
  student population (2006)

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Educational Environments Age 6 to 21
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Educational Environments Age 6 to 21
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Wisconsin Department of Public Instruction
Educational Environments

• Some things
• to
• remember
• when doing
• your
• calculations

• Use only Special Education and Related Services
• Do not use supplementary aids and services or
  program modifications
• Include lunch and recess

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Wisconsin Department of Public Instruction
Educational Environments

• Code
• A

Student is removed from nondisabled peers 0
through 20 of the time.
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Example Educational Environment Code A (removal
0 through 20)

• Step 1 First determine total number of minutes
  in the school week.
• Example School is in session
• Monday through Thursday from 8 a.m. to 3 p.m.
• 420 minutes per day x 4 days 1,680 minutes
• Friday 8 a.m. to 2 p.m.
• 360 minutes x 1 day 360 minutes
• Total number of minutes in the school week
• 1,680 360 2,040 minutes in the school
  week
• 2,040 minutes becomes the denominator in the
  calculation

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Example Educational Environment Code A

• Step 2 Determine the number of minutes the
  student is removed from nondisabled peers based
  upon the IEP

120 minutes becomes the numerator in the
calculation
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Example Educational Environment Code A

• Step 3 Do the equation
• Divide the total minutes of removal (120 minutes)
  by total number of minutes in the school week
  (2,040 minutes)
• 120 minutes / 2,040 minutes 0.058
• 0.58 x 100 5.8 time of removal from regular
  class
• 5.8 Code A (removed from nondisabled peers 0
  to 20 of the time)

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Wisconsin Department of Public Instruction
Educational Environments

• Code
• B

The student is removed from nondisabled peers
21 through 60 of the time.
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Example Educational Environment Code B (removal
21-60)

• Step 1 First determine total number of minutes
  in the school week including lunch and recess.
• Example School is in session
• Monday through Thursday from 8 a.m. to 3 p.m.
• 420 minutes per day x 4 days 1,680 minutes
• Friday 8 a.m. to 2 p.m.
• 360 minutes x 1 day 360 minutes
• Total number of minutes in the school week
• 1,680 360 2,040 minutes in the school week
• 2,040 minutes becomes the denominator in the next
  calculation

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Example Educational Environment Code B

• Step 2 Determine the number of minutes the
  student is removed from nondisabled peers based
  upon the IEP

480 minutes becomes the numerator in the
calculation
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Example Educational Environment Code B

• Step 3 Do the equation
• Divide the total minutes of removal (480 minutes)
  by total number of minutes in the school week
  (2,040 minutes)
• 480 minutes / 2,040 minutes 0.235
• 0.235 x 100 23.5 time of removal from regular
  class
• 23.5 Code B (removed from nondisabled peers
  21 to 60 of the time)

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Wisconsin Department of Public Instruction
Educational Environments

• Code
• C

The student is removed from nondisabled peers
more than 60 of the time.
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Example Educational Environment Code C (removal
more than 60)

• Step 1 First determine total number of minutes
  in the school week including lunch and recess.
• Example School is in session
• Monday through Thursday from 815 a.m. to 315
  p.m.
• 420 minutes per day x 4 days 1,680 minutes
• Friday 815 a.m. to 2 p.m.
• 360 minutes x 1 day 345 minutes
• Total number of minutes in the school week
• 1,680 345 2,025 minutes in the school week
• 2,025 minutes will be the denominator in the
  following calculation

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Example Educational Environment Code C

• Step 2 Determine the number of minutes the
  student is removed from nondisabled peers based
  upon the IEP

1,890 minutes becomes the numerator in the
calculation
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Example Educational Environment Code C

• Step 3 Do the equation
• Divide the total minutes of removal (1,890
  minutes) by total number of minutes in the school
  week (2,025 minutes)
• 1,890 minutes / 2,025 minutes 0.933
• 0.933 x 100 93.3 time of removal from regular
  class
• 93.3 Code C (removed from nondisabled peers
  more than 60 of the time)

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Educational Environment Things to remember

• Time spent outside the regular classroom
  receiving services unrelated to the youths
  disability (e.g., time receiving LEP services)
  should be considered time inside the regular
  classroom.
• Educational time spent in age-appropriate
  community-based settings that include individuals
  with and without disabilities, such as college
  campuses, alternative schools, vocational sites
  (etc.) should be counted as time spent inside the
  regular classroom.
• References Part B, IDEA Implementation of FAPE
  Requirements (Table 3), p. 8

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Wisconsin Department of Public Instruction
Educational Environments
Codes D,E, F,G,I, J (no H)
1 of students with disabilities
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Wisconsin Department of Public Instruction
Educational Environments

• Code
• D

• Public Separate Day School
• Only for children with disabilities
• Located off the regular school campus
• Removed for services 51 to 100
• Do not reside there

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Wisconsin Department of Public Instruction
Educational Environment

• Code
• E

• Private Separate Day Schools
• Only for students with disabilities
• Removed 51 to 100
• Do not reside there

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Wisconsin Department of Public Instruction
Educational Environment

• Code
• F

• Public Residential Facility
• Only for students with disabilities
• Reside at the facility
• Removed 51 to 100

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Wisconsin Department of Public Instruction
Educational Environment
Code G

• Private Residential Facility
• Only for students with disabilities
• Reside at the facility
• Removed 51 to 100

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Wisconsin Department of Public Instruction
Educational Environment

• Code
• I

Hospital
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Wisconsin Department of Public Instruction
Educational Environment

• Code
• J

All special education and related services
are provided in the Home
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Wisconsin Department of Public Instruction
Educational Environment
NEW

• Code
• S

• Correctional facilities
• Receive special education and related services in
  short-term detention facilities (community-based
  or residential)
• Correctional facilities.

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Wisconsin Department of Public Instruction
Educational Environment
NEW

• Code
• T

• Parentally Placed in Private Schools
• Enrolled by their parents or guardians in regular
  parochial or other private schools
• Students have an individual service plan
• http//www.dpi.state.wi.us/sped/bul06-03.html

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Wisconsin Department of Public Instruction
Educational Environments for Ages 3 through 5
Environment Codes for Preschoolers
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Wisconsin Department of Public Instruction
Educational Environments for Ages 3 through 5
Codes L, M, N, O, P, Q, and R.
Previous educational environment codes for ages
3 though 5 are no longer used.
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Wisconsin Department of Public Instruction
Educational Environments for Ages 3 through 5
New Codes A1, A2, A3 B1, B2, B3, B4, B5
Is the child participating in a regular education
program?
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Understanding the Changes in Early Childhood
Educational Environment Codes
NEW
Significant changes in codes used for preschool
children (ages 3 through 5 years old)

• The preschool educational environments data table
  contains two major categories
• (Code A) Children attending a regular early
  childhood program and
• (Code B) Children not attending a regular early
  childhood program or kindergarten.
• https//www.ideadata.org/docs/PRESCHOOL20LRE20QA
  .doc

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Educational Environments for Ages 3 through
5 Decision Tree
NEW
Greater or to 80 A1
Educational Environment Codes for 3 through 5
year old children with disabilities Is the child
participating in a regular education program?
A
yes
40 to 79 A2
Attends regular education setting?
What of time spent there?
Less than 40 A3
no
Separate class B1
yes
B
Attends special education setting?
Separate school B2
What is the location?
no
Residential Facility B3
Regular education 50 or more children without
disabilities Head Start Child Care
Preschool Kindergarten (4K, 5K)
Receives special education at home?
yes
Home B4
no
Service provider B5
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Understanding the Changes in Early Childhood
Educational Environment Codes
NEW

• Category (A) Regular Early Childhood Program
• The program is designed primarily for children
  without disabilities
• Reflects early childhood settings where typically
  developing
• children are enrolled
• Includes at least 50 nondisabled children

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Understanding the Changes in Early Childhood
Educational Environment Codes
NEW

• Category (A) Regular Early Childhood Program
• Early childhood programs include, but are not
  limited to
• Head Start
• Kindergarten
• 4K
• Private preschools
• Public pre-kindergarten
• Group child care (non-residential setting where
  the other children in care are not related to one
  another)

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Educational Environments Regular Early Childhood
(Age 3 to 5)
NEW
Calculations are required for codes A1, A2, and
A3
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Understanding the Changes in Early Childhood
Educational Environment Codes
NEW

of hours in regular education per week
hours in reg. ed. PLUS hours in special ed
setting
numerator
Multiply by 100
Divided by
denominator
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Examples Regular Early Childhood

• Example 1 A child attends a Head Start program
  6 hours a week AND receives special education and
  related services in a special education program
  for an additional 4 hours a week.
• Step 1 First determine the total number of hours
  per week the child spends in a regular early
  childhood program PLUS any time the child spent
  receiving special education related services
  outside of a regular early childhood program.
  This will be the denominator.
• 6 4 10 hours per week
• Step 2 Determine the total number of hours per
  week the child spent in a regular early childhood
  program. This will be the numerator.
• 6 hours per week
• Step 3 Do the equation. Divide the total number
  of hours a student attends a regular early
  childhood program AND receives special education
  by the number of hours spent in a regular early
  childhood program. Multiply by 100.
• 6 / 10 0.60
• 0.60 x 100 60
• 60 Code A2 (in a regular early childhood
  program 40 to 79 of time)

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Examples Regular Early Childhood

• Example 2 A child attends a community child
  care program 20 hours a week AND receives special
  education and related services at the public
  school 1 hour a week away from typically
  developing peers.
• Step 1 First determine the total number of hours
  per week the child spends in a regular early
  childhood program PLUS any time the child spent
  receiving special education related services
  outside of a regular early childhood program.
  This will be the denominator.
• 20 1 21 hours per week
• Step 2 Determine the total number of hours per
  week the child spent in a regular early childhood
  program. This will be the numerator.
• 20 hours per week
• Step 3 Do the equation. Divide the total number
  of hours a student attends a regular early
  childhood program AND receives special education
  by the number of hours spent in a regular early
  childhood program. Multiply by 100.
• 20 / 21 0.95
• 0.95 x 100 95
• 95 Code A1 (in a regular early childhood
  program 80 or more of the time)

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Examples Regular Early Childhood

• Example 3 A child attends a kindergarten
  program 20 hours a week AND receives special
  education and related services for 12.5 hours a
  week outside of the kindergarten classroom.
• Step 1 First determine the total number of hours
  per week the child spends in a regular early
  childhood program PLUS any time the child spent
  receiving special education related services
  outside of a regular early childhood program.
  This will be the denominator.
• 20 hours per week
• Step 2 Determine the total number of hours per
  week the child spent in a regular early childhood
  program. This will be the numerator.
• (20 12.5) 7.5 hours per week
• Step 3 Do the equation. Divide the total number
  of hours a student attends a regular early
  childhood program AND receives special education
  by the number of hours spent in a regular early
  childhood program. Multiply by 100.
• 7.5 / 20 0.375
• 0.375 x 100 37.5
• 37.5 Code A3 (in a regular early childhood
  program less than 40 of the time)

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Standard School Day for Ages 3-5

• Capping the School Day for Children Ages 3-5
• Time spent in an educational environment varies
• Enhances data comparison
• Standard school day for ages 3-5 capped at a
  maximum of 8 hours per day
• Limited to Monday through Friday
• Calculate percentage as if the child was only in
  an educational environment 8 hours per day

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Understanding the Changes in Educational
Environment Codes (ages 3-5)
NEW

• Category (B) Special Education Early Childhood
  Settings
• A setting which includes fewer than 50 children
• without disabilities
• Program designed for children with disabilities
• Specific category determined by the location of
  services
• No calculations are required

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Educational Environments Special Education Early
Childhood (Age 3 to 5)
NEW
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Special Education Early Childhood Continued (Age
3 to 5)
NEW
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Defining the Environment
NEW

• How do you know the difference between regular
  early childhood and special education early
  childhood?
• Look at composition
• 50 or more children without disabilities
  regular early childhood program
• Fewer than 50 children without disabilities
  special education early childhood program
• What if you dont know the composition for sure?
• Rely on parental information
• Look at program design what was the programs
  intention?

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Wisconsin Department of Public Instruction
Educational Environments
Data Accuracy for Environment Codes
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Wisconsin Department of Public Instruction
Educational Environment

• Its an IEP team decision
• IEP teams determine educational environment codes
• Use the Environment Code (EC-1) worksheet
• Provide the EC-1 worksheet to the data entry
  personnel to ensure accuracy
• Data entry personnel only enter data

• Follow
• the process

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Wisconsin Department of Public Instruction
Educational
Continuous Improvement Focused Monitoring System
Environments
Reminder!!

• Data entry personnel update your student
  information system as IEPs are developed,
  reviewed, and revised

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Wisconsin Department of Public Instruction
Educational
Continuous Improvement Focused Monitoring System
Environments
Check it! ACCURACY Acuracy Acurcy Acurcee

• The importance of accurate data
• Your districts data becomes Wisconsins data
• States data are used for selection of monitoring
  by OSEP
• Districts data will be used for selection of
  data verification on-site visits

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Wisconsin Department of Public Instruction
Educational
Continuous Improvement Focused Monitoring System
Environments
?
Email questions to DPI at dpispeddata_at_dpi.stat
e.wi.us or call us at [phone] THANK YOU!