EOFFICE: New Functions

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E-OFFICE New Functions

• for Students and Teachers

2008/10/22
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Outline

• For Students
• Study Record
• My Research Area (?????)
• Area Management
• Notes and Discussion
• E-Portfolio (?????)
• For Teachers
• Research Service Data (??????)
• E-Approval of Pre-Registration (S-T Area?????)
• General Administration
• Memo and Minutes
• Equipment Record
• Works to Be Done
• Teachers CV Proofreading and Improvement
• Memo Equipment Reservation

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Added Functions --Study Record-- My Research
Area Research Community-- E-Portfolio

• Graduate Students

• Undergraduates

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Study Record

• ????

• Purposes Contents

• for students and teachers to check the scores and
  the numbers of credits taken.
• Courses Taken in the English department
• Courses Taken outside the English department
• All the courses taken
• Records of preregistration

Graduate Students To be Tested.
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Study Records

• Records from the school (up to 96-1).
• All except transferred credits.

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Study Records (2)

• Advisor Form (1)

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My Research Area (?????)

• Purpose

• Content

• Management?????????
• Discussion Board??????
• Community List
• Notes ????

• To form a community with your classmates,
  advisors and recommenders in order to
• Discuss your works in progress (???? Notes)
• Share the products of your efforts (?????
  E-Portfolio).

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Area Management (??)

• Purpose

• Content

• 1. ????File Categories
• 2. ???? Community
• 3. ???? Notes

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Research Area Management Categorization

• Setting your File Categories (or Folders)

ADD
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Area Management Forming Community

• 1. Key in names, ID and/or ID number.
• 2. The ones invited will receive an email notice.
  

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Area Management Forming Community

• Those not in e-office can be part of your
  research community

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Research Area Notes and Discussion

• ????

• Research Notes

• Stores research materials
• Establish Research community with teachers and
  classmates.
• How
• Title
• Choose to publicize or not
• Fill in notes and/or upload file.

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Research Area Notes and Discussion (1)

• 1. Area Manager send message to all the members

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Research Area Notes and Discussion (2)

• Members 1. Click on the ??? and leave your
  general messages.

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Research Area Notes and Discussion (3)

• Members 2. Click on the ???? list and respond to
  individual articles.

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E-Portfolio (?????)

• ?????

• Purposes Contents

• Four-Year Plan(undergraduates only) make plans
  for your college life and adjust them
• E-Portfolio
• store the precious works youve done and share
  them with your advisors, classmates and
  recommenders.

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E-Portfolio ???? 2-3. Add course/activity title
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E-Portfolio ????? 4. Upload File
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E-Portfolio ????? 5. Four-Year Plan
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E-Portfolio ????? 6. Persons to Share with

• Advisors
• Classmates
• The other teachers (recommenders)

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What the Advisor can see. . .
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What the Community (??) can see
Teacher
Students
S-T Area
????
??????
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The Teachers Area

• Chinese Interface

• English Interface

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Research and Service Data

• Contents

• Purposes

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Research Service Data

• Data from the schools Research Database (up to
  the school year 96).
• The two databases categories have been matched,
  but
• the CVs format is still problematic (1. the
  different punctuation styles of Chinese and
  English items 2. MLA APA)
• the data input manually in the past have a lot of
  errors.
• Proofreading is needed.
• Later English version, yearly report.

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Research Service Data
1. Errors can be corrected individually 2.
later Categories can be omitted by teachers.
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Teachers CV Sample
.
Categories
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Teachers CV Sample
.

Format Problem
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Pre-Registration E-Approval

• S T Area

• E-Approval Purposes

• Avoid the problem of not having enough time to
  talk to each student in person
• Look at students records (courses taken, plans
  and even works) before giving approval.

Interactive Area
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Pre-Registration E-Approval

• Procedure
• Students send their forms and explanation by
  email.
• After discussing with students, teacher goes to
  e-offices S-T area, click on Pre-Registration
  Form (????) and approve it.

Approved --Blue dot Not Yet Pink dot
Graduate Students To be Tested.
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Memo and Minutes

• ?????

• Purposes and Contents

• To avoid the waste of papers
• Memos, minutes and the other documents can be
  kept here.
• 1. Functions available only at the dept.
  interface.
• 2. Memo sent with a returning notice
• 3. Later Memo function will be made available
  to committee leaders.

Sample memo
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Minutes Records (Samples)

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Equipment Record
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Works to Be Done

• CV Proofreading and Improvement
• Sending out memo thru e-office
• Equipment Reservation

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Thank you!