Minnesota Youth Soccer Association 11577 Encore Circle Minnetonka, MN 55343 Phone [phone], Fax 95

1
Minnesota Youth Soccer Association11577 Encore
CircleMinnetonka, MN 55343Phone [phone],
Fax [phone]
2
Roles and Responsibilities

• A club mentoring program

3
Introduction

• Bob Poretti, MYSA Secretary
• Shelly Orr, MYSA Director of Operations

4
Goals and Objectives

• We will review legal requirements as board
  members.
• Review the MYSA requirements for board members.
• Suggest strategies to aid in the administration
  of your soccer program.

5
Legal Requirements for Club Board

• President
• Treasurer

6
President

• Shall have general management of the business of
  the corporation.
• When present shall preside over the meetings of
  the board and the members.
• Shall see that the decisions of the board are
  carried out.
• Shall execute and deliver in the name of the
  corporation all of the contracts relating to the
  business of the corporation.
• Shall maintain the records of the board.

7
Treasurer

• Shall keep accurate financial records for the
  corporation.
• Deposit all funds in the name of and to the
  credit of the corporation.
• Disperse corporate funds as ordered by the board.
• Upon request provide financial report to the
  president and board.

8
Additional Club Positions Required by MYSA

• Risk Manager
• Registrar
• Referee Assignor (Competitive Clubs only)
• Field Coordinator
• Promotions Coordinator

9
Risk Manager

• Responsible for establishing and administering
  the club risk management program.
• Insure that all registered adults complete the
  MYSA Informed Consent/Disclosure Statement.
• Shall establish club policies on field/goal
  safety.
• Shall understand the limitations of the MYSA
  medical and liability insurance policies.
• Liaison between the club and State Risk Manager

10
Registrar

• Maintain club registration database and submit
  data using MYSA format.
• Works with the club Risk Manager to make sure
  every registered adult has an informed consent
  form on file annually.
• Communicate with club administrators and coaching
  personnel.
• Maintain club directory on the MYSA web site.

11
Referee Assignor/Coordinator

• Must designate a Registered Assignor
• Responsible for assigning appropriate referees
  for each game.
• Responsible for keeping accurate records of all
  assignments and reporting them to the State
  Referee Administrator (SRA).
• Typically the liaison between the the SRC, club
  and the referees.

12
Field Coordinator

• Maintain club field directory on the MYSA web
  site
• Assign fields and times after receipt of MYSA
  schedule.
• Liaison between the club and the entity owning
  the fields.
• Responsible to obtain all permits and
  certificates of insurance as required.

13
Promotions Coordinator

• Liaison between the club, MYSA and MYSA sponsors.
• Must maintain and accurately record sponsorship
  activity.

14
Additional Club Positions Recommended

• Secretary
• District Representatives
• Age Group Coordinator
• Coaching Directors
• Club Administrator
• Tournament Director or Coordinator
• Equipment Manager

15
Legal Issues

• There are legal responsibilities in being the
  director of a corporate entity.

16
Fiduciary Responsibility

• Keep the best interests of the corporation in
  mind.
• Spend the money wisely
• Act in good faith
• Avoid Conflicts of Interest
• File and pay your corporate taxes.
• 1099s
• 990s

17
Corporate Status

• File Articles of Incorporation and maintain
  current copies with the Secretary of State.
• Annual Registration with the Secretary of State.
• Conduct at least Annual Membership Meeting.
• Must have an address, not a Post Office Box.
• Forms and information are available at the
  Secretary of States web site at
  www.sos.state.mn.us.

18
Affiliate Member Status

• 2.107 Good Standing
• To remain in good standing, a member of the MYSA
  must be current in his, her or its financial
  obligations to the MYSA and must be in compliance
  with all other requirements of the articles of
  incorporation, bylaws, policies, and rules of the
  MYSA and USSF.
• 2.108 Suspension of Membership
• Any member of the MYSA not in good standing may
  be suspended by the MYSA or as otherwise provided
  in its policies and rules. A suspended member
  shall lose all benefits of membership, including
  any rights to vote, participate in any MYSA
  activity, and any other rights that may exist or
  be granted to members.
• 2.111 Comity
• All members of the MYSA shall recognize
  suspensions and sanctions of any MYSA member by
  the MYSA, USSF, or any other state association.

19
Liability

• If acting in the best interests of the
  corporation and are reasonable, no liability for
  actions taken.

20
Conflict of Interest

• Establish a Conflict of Interest Policy
• Require disclosure of interest
• If it smells bad it probably is
• Perception is everything

21
Financial Policy

• Fee structure
• Refund Policy
• Financial Aid Policy
• Checkbook Signatures
• Annual Outside Financial Review
• Paid vs. Volunteer Coaches
• Reimbursements
• 1099s

22
Communications Clubs to MYSA

• Talk to your District Director
• Team Contact
• District Representative
• District Meetings

• Symposiums
• Open forum
• Presidents Meeting
• Annual General Meeting
• MYSA e-mail

23
Staff
24
Thank Youfrom