Minnesota Youth Soccer Association 11577 Encore Circle Minnetonka, MN 55343 Phone [phone], Fax 95

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Minnesota Youth Soccer Association11577 Encore
CircleMinnetonka, MN 55343Phone [phone],
Fax [phone]
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Navigating Your Way to Success

• A club mentoring program

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Introduction

• Bob Poretti, MYSA Secretary
• David Ericson, MYSA VP Administration
• Shelly Orr, MYSA Director of Operations

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Goals and Objectives

• We will review MYSA and other legal requirements
  for affiliate members.
• Suggest strategies to aid in the administration
  of your soccer program.
• To establish improved lines of communication
  between player, parents, coaches, clubs and MYSA.

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Legal Requirements for Club Board

• President
• Treasurer

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President

• Shall have general management of the business of
  the corporation.
• When present shall preside over the meetings of
  the board and the members.
• Shall see that the decisions of the board are
  carried out.
• Shall execute and deliver in the name of the
  corporation all of the contracts relating to the
  business of the corporation.
• Shall maintain the records of the board.

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Treasurer

• Shall keep accurate financial records for the
  corporation.
• Deposit all funds in the name of and to the
  credit of the corporation.
• Disperse corporate funds as ordered by the board.
• Upon request provide financial report to the
  president and board.

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Additional Club Positions Required by MYSA

• Risk Manager
• Registrar
• Referee Assignor (Competitive Clubs only)
• Field Coordinator

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Additional Club Positions Recommended

• Secretary
• District Representatives
• Age Group Coordinator
• Coaching Directors
• Club Administrator
• Tournament Director or Coordinator
• Equipment Manager

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Legal Issues

• There are legal responsibilities in being the
  director of a corporate entity.

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Fiduciary Responsibility

• Keep the best interests of the corporation in
  mind.
• Spend the money wisely
• Act in good faith
• Avoid Conflicts of Interest
• File and pay your corporate taxes.
• 1099s
• 990s

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Corporate Status

• File Articles of Incorporation with the Secretary
  of State.
• Annual Registration with the Secretary of State.
• Conduct at least Annual Membership Meeting.
• Must have an address, not a Post Office Box.
• Forms and information are available at the
  Secretary of States web site at
  www.sos.state.mn.us.

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Liability

• If acting in the best interests of the
  corporation and are reasonable, no liability for
  actions taken.

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Reducing Risk of Exposure

• Have safe field
• Have a weather policy
• Make sure first aid training has been given
• Supply medical kits to teams (within reason.)
• Have volunteers sign the Adult Registration/Consen
  t forms
• Grievance Policy
• Publicity Policy (good and bad)
• Confidentiality Policy

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Conflict of Interest

• Establish a Conflict of Interest Policy
• Require disclosure of interest
• If it smells bad it probably is
• Perception is everything

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Financial Policy

• Fee structure
• Refund Policy
• Financial Aid Policy
• Checkbook Signatures
• Annual Outside Financial Review
• Paid vs. Volunteer Coaches
• Reimbursements
• 1099s

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Risk Management

• All volunteers working with youth must register
  with MYSA.
• At least two adults required whenever there are
  players present.
• Retain outside counsel for both financial and
  legal matters.
• Be aware of the hazards of the internet.

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Communications MYSA to Clubs

• Web site www.mnyouthsoccer.org
• Soccer Times
• Electronic Newsletter
• Electronic Coaches Newsletter
• MYSA Administrative Newsletter

• Direct Mailing
• District Meetings
• Coaches Meetings
• Symposiums
• Annual General Meeting
• Soccer Fair

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Communications Clubs to MYSA

• Talk to your District Director
• Team Contact
• District Representative
• District Meetings

• Symposiums
• Open forum
• Presidents Meeting
• Annual General Meeting
• MYSA e-mail

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Staff
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Complaints

• Call the MYSA office
• Determine what rule has been violated
• Complete a Complaint form
• Submit completed form to MYSA
• MYSA will investigate

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Hearings

• If recommended a hearing panel will be convened.
• Complainant and Respondent must participate in
  the hearing
• Hearing panel will issue a decision

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Volunteers

• Recruitment and Retention

• Establish manageable job descriptions
• Let volunteers know what their time commitment
  will be upfront.
• Let them do what they volunteered to do -
  delegate
• Ask volunteers for feedback
• Thank your volunteers often

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Recognition

• Use your club newsletter or web site to thank
  volunteers publicly
• Submit stories of volunteerism to your local
  newspaper
• Give a club gift to volunteers
• Utilize MYSA Recognition Awards

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Thank Youfrom