TCC Leadership Council

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TCC Leadership Council

• May 28, 2015

2
Agenda
1 Opening
2 Roll call
3 TCC Partnership, Support, Value
4 Gap Analysis
5 Governance Model Timeline
6 Review Council Charter Discussion
7 Vote on Charter Acceptance
8 Next Steps and Actions Items
Leadership
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Session Opening

• Melinda Colby

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Title

• Background
• How this group was formed?
• Recent Events
• Bi-Weekly Calls
• Whats Next?
• Additional information to be presented during
  this session
• Partnership, Support, and Value Mark Adams /
  Doug Fox
• Gap Analysis Kay Rhodes
• Governance Model Timeline Gail Wallin
• Review/Vote On Charter Melinda Colby
• Next Steps Rick Besch

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Roll Call

• Melinda Colby

• Text

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Roll Call
Name of Institution ERP Contact
Alamo Colleges Thomas Cleary
Angelo State University Doug Fox
Blinn College Christine Wied
Collin College Subir Purkayastha /David Hoyt
El Paso Community College Gary Chacon
Lamar Institute of Technology Susan Cook
Lamar State College Orange Linda Burnett
Lamar State College Port Arthur Donna Dunigan
Lamar University Dale Lack
Laredo Community College Luciano Ramon
Midwestern State University Randy Kirkpatrick
Prairie View A M University James Fritz
Sam Houston State University Jacob Chandler
San Jacinto College Wanda Munson/Suzanne DeBlanc
South Texas College Stephen Crum/Mario Cavazos
Stephen F. Austin State University Rich Barnhart
Sul Ross State University Mohammad Obiedat
Tarleton State University Vickie McCamey
Name of Institution ERP Contact
Texas A M University - Central Texas Gail P. Wallin
Texas A M University - College Station/ TAMU-HSC Ramesh Kannappan
Texas A M University Commerce Chris Frost
Texas A M University - Corpus Christi Margaret Barnett
Texas A M University International Brian Gaskins /Rick Ramirez
Texas A M University Kingsville Lee Moore
Texas A M University - San Antonio Shawn Stevens
Texas A M University Texarkana Kathy Williams/Jana Boatright
Texas Southern University Kathy Booker
Texas State University Martin Mills
Texas Tech University/ Texas Tech University Health Sciences Center Kay Rhodes
Tyler Junior College Rick Besch
University of Houston Downtown Hossein Shahrokhi
University of Texas at El Paso Chris Ulibarri
University of Texas at San Antonio Jayashree Iyengar
Victoria College LaVern Dentler
Wharton County Junior College Pam Youngblood

35 Leadership Council Representatives
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TCC Partnership, Support, and Value

• Mark Adams / Doug Fox

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"Its funny how day by day little changes, but
looking back, everything is different "- CS Lewis
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1992-95 TCC is Born!

• 1992
• SCT (Banner) acquires Information Associates
  (IA-Plus)
• SCT is engaged with contracts for 35 Texas
  institutions
• 1995
• DIR negotiates 1st TCC Master Agreement (7yr)
• Bulk purchase cooperative contract
• Discounted rates
• Maintenance split to fund
• SCT
• 4 TCC FTE
• DIR Contract admin
• Added cost savings by TCC staff developing common
  state reporting

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2002- TCC Matures

• 2002
• 2nd TCC Master Agreement Signed (7yr)
• No major changes to agreement
• 9 TCC FTE
• Leap program offered to upgrade from IA-Plus to
  Banner
• Scott Arnett appointed TCC Technical Director
• HiEd requested a new consortium model
• 2003
• Texas HiEd(TCC) assumes contract oversight from
  DIR
• Establishes TAMUCC as fiscal agent and contract
  administrator
• 2004
• SCT acquired by SunGard

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2010 - A new beginning

• 2010
• 3rd TCC Master contract (6yr)
• Improved discounts and locked in escalation
• Flexibility to add FTE with work orders
• 10 TCC FTE
• 2011
• Datatel SunGard Merger
• Rod Morris succeeds Scott Arnett as Director of
  TCC
• John Speer assume CEO role of SunGard Datatel
• 2012
• ellucian announced
• Initial steps begin for positive changes in
  ellucian and TCC operations
• In-depth review of TCC operations and value
  opportunities

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A time for change

• 2013
• 12 TCC FTE. Increased to utilize consortium fund
  balance
• Amendment 1 Recruiter
• John Kopcke appointed ellucian CTO
• TCC appointed an ellucian strategic liaison
• 2014
• 13 TCC FTE
• ERP Steering committee formed
• TCC meets with ellucian CEO at elive14
• ellucian CTO John Kopcke meets with TCC CIOs at
  TCC 2014
• Discounted 187 hourly rate offered for all TCC
  members
• Amendment 2 talent Mgt Amendment 3
  Elevate, Pilot, Mobile
• Jeff Ray appointed CEO of ellucian

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Change Begins

• 2015
• 12 TCC FTE, scaling back thru 2016 with funding
  available
• Amendment 4 IPM/Perform
• John Kopcke visits with TCC CIOs on a webinar
• TCC meets with ellucian CEO Jeff Ray at elive15
• TCC Finance audit initiated
• TCC Shared Services move to ellucian development
  team
• UT affiliate UTRGV, grandfathered into TCC as a
  member
• 20th TCC Annual Conference
• Member engagement increases and discussions begin
  about the future
• Leadership Council hears this presentation at TCC
  2015!

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Texas Connection Consortium History

• Support
• 12 fully dedicated team members
• Complete software systems lifecycle support
• Direct collaboration with clients

• Value
• Efficiency in managing mods
• Significant discounts on license, maintenance,
  services
• Annual escalation costs are controlled

• Partnership
• Master agreement since 1995
• Renewed through 2016
• Texas specific solutions

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Texas Connection Quick Facts
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Gap Analysis

• Kay Rhodes

• Text

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Consortium Organization
TCC
Executive Board
Contract Administration
Client Institutions
TCC Shared Services Center
Product Coordinators
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Gap Analysis

• Current Organizational Structure and Gap Analysis
• What works?
• Planning
• Communication
• Participation
• Collaboration
• Whats missing?
• Planning
• Communication
• Participation
• Collaboration

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Consortium Organization
TCC
Client Institutions
ELLUCIAN
Executive Board
Product Coordinators
TCC Shared Services Center
Contract Administration
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Consortium Organization
TCC
Client Institution
ELLUCIAN
Executive Board
GAP
Product Coordinators
TCC Shared Services Center
Contract Administration
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Consortium Organization
TCC
Client Institution
ELLUCIAN
Executive Board
Leadership Council
Product Coordinators
TCC Shared Services Center
Contract Administration
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TCC Member RESPONSIBILITIES
Executive Board
TCC Shared Services Center
Leadership Council
Product Coordinators
TCC
Client Institution
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Consortium Organization
TCC
Executive Board
Contract Administration
Client Institution
TCC Shared Services Center
Product Coordinators
Leadership Council
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• Unless someone like you cares a whole awful lot,
  nothing is going to get better.
• --Dr. Seuss

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Governance Model Timeline

• Gail Wallin

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Governance Model Timeline

Activity Due Date
TCC Leadership Council Meeting 5/28/2015
Review Council Charter 5/28/2015
Ratify Council Charter 5/28/2015
Signed Memo of Understanding 7/1/2015
Formalize Council Membership 8/1/2015
First order of Leadership Council 9/2015
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Review Council Charter and Discussion

• Melinda Colby

• Text

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Charter Discussion/QA

• Charter Review
• Memo of Understanding Review

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Charter Next Steps

• Text

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Charter Approval Voting Process

• Use the current 51 Rule Voting Policy
• This voting policy will be used as the default
  policy for voting on the Charter. If the Council
  is formalized we can address changing voting
  procedures and rules if needed for managing
  Council business.
• For the meeting each institution is represented
  by one member and only gets one vote. A member
  that represents more than one institution still
  only gets one vote.
• Approval requires 51 Yes votes of the total
  number of representatives at todays meeting.
• Example 30 representatives are present at
  todays meeting, then we would need 16 Yes
  votes in order to approve the charter and move
  forward.

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Next Steps and Actions Items

• Text

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Next Steps

• General QA
• MOU
• Will send out email copy to all council members
  next week.
• Directions in email provided on process for
  return
• Define Council Leadership Position Process
• Schedule First Meeting
• September 1
• Things to Think About

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• Thank You!