Agenda meeting of the GERDA Collaboration Board

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Agenda - meeting of the GERDA Collaboration
Board
November 9,2005 1.
Approval of Agenda 2. Approval of minutes of
previous Collab Board meeting 3. Update on
schedule a. news from LNGS Scientific committee
meeting positive response from referees and
committee. Main issue addressed is the impact on
the GERDA schedule due to the third wall issue
and the splitting of the water tank and
superstructure tender. Separate meeting with
Coccia - 1) water is acceptable as a shielding
medium around the LN or LAr tank, 2) Cu is
accepted for the cryostat, 3) with 3rd wall, the
GERDA safety concept is acceptable, 4) LNGS will
provide the evacuation plan, 5) LNGS will perform
simulations of evaporation rates. Discussed time
scale for funding of superstructure - new money
available 5/06. Suggested meeting with INFN
president (Petronzio) at time of signing MoU to
discuss possibilities for acceleration. b. news
from subgroups which could affect the
schedule. -TG1 Concern was expressed by Russian
groups about preparations for the opening of the
detectors. A list of points which should be
resolved before detectors are opened will be
prepared.
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-TG2 major concern at this point is the crystal
growing. -TG4 schedule relies on decision on
third wall. Need to decide on acceptable
solution. Collaboration discussion - Lexan no
longer an option. Need to determine if have a
solution with Copper. This should happen by the
end of January. Personal comment ice shielding
looks interesting, but would likely need more
time to evaluate. c. new schedule New schedule
must be developed as soon as 3rd wall option is
clear and we have a design. Having a schedule is
extremely important, but it has to be believable
! Stefan program management team made
significant progress on a detailed schedule -
iterate putting what we learned about
interdependencies, commissioning times, etc.
P.1
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4. Status IGEX detectors Reported by Stefan -
transport from CANFRANC to LNGS next week. 5.
Update on finances Overall, we have a shortfall
of resources, but this does not impact the
current work. We have the flexibility to cover
the 3rd wall with available resources (if
reasonable cost), but will create a larger
long-tern deficit. Looking into options. INTAS
pre-proposal approved. Jan deadline for full
proposal (30 of proposal are approved). Bilatera
l agreements Russia-Germany may give possibility
for Russian groups to apply for funds. Will be
discussed. 6. MoU - status The MoU has been
signed by MPI-WHI, MPI-K, Tübingen and is now in
Italy. Signing procedure in Italy is complicated
(several bodies need to agree). HADES group to
be added in addendum, but they still need to
review in detail.
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7. Open Collaboration positions a. RAE b.
GLIMOS Names for RAE and GLIMOS were discussed,
but no final agreement yet. c. Project
Engineer Have a young engineer which will work on
the project starting in December. Still looking
for more experienced person.
8. Proposed rules for authorship, result
presentation, editorial board A set of rules have
been distributed and discussed. Accepted with a
few changes. The EB (I. Abt, A. Bettini, J.
Jochum, B. Schwingenheuer S. Schoenert, C.
Cattadori ex-officio) should elect a chairperson.
Upcoming GERDA publications have been
mentioned. 9. Task Group 9 - redefinition of
task ? Description of task group did not match
reality Old Software (offline/database/code
management) New DAQ including online software.
The group is responsible for the design
coordination of all DAQ activities. Coordinator
remains B. Schingenheuer. Note new task group
will have to be formed to cover the offline
software aspects. Future meeting.
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• 10. Dates Locations for upcoming meetings.
• a. 20-22/2/06 Heidelberg
• b. 26-28/6/06 LNGS
• c. week of 13/11/06 Milano
• d. other workshops/conferences
• Neutrino 06 13-19/6/06
• No attempt made to generate full list. Speakers
  bureau should look into upcoming conference
  workshops and determine where GERDA should be
  represented.
• 11. AOB
• Each institute should provide request for office
  space at LNGS to M. Junker. Request should
  specify when how many people
• New members of CB E. Belotti, Milano (C.
  Cattadori is ex-officio)
• M. Hult HADES